Office coordinator Work, Jobs in Kirkcaldy, Fif (with Salaries)

Client Services Coordinator
triSaaS (Hygenisys) —Edinburgh
- Part-time
- Microsoft Word
- Microsoft Outlook
- Organisational skills
- Free parking
- Annual leave
Quick apply
7d
Customer Service Coordinator
Cairnview Windows & Doors Ltd —Perth
- £29,000 - £32,000 a year
- Full-time
- Sales
- Customer service
- Organisational skills
- Free parking
- Employee discount
Quick apply
HR & Payroll Coordinator
Binn Group ltd —Perth
- £32,000 - £35,000 a year
- Full-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Recruiting
- Health & wellbeing programme
- Work from home
Quick apply
7d
Admissions Coordinator
School Talent —Edinburgh
- £29,932 - £33,845 a year
- Microsoft Outlook
- Customer service
- Databases
- Employee assistance programme
- Employee discount
Quick apply
8d
Lettings Co-ordinator (Full Time)
Milards —Edinburgh
- £24,750 - £26,500 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Project Coordinator
MacTaggart Scott —Edinburgh
- Full-time
- Microsoft Excel
- ERP systems
- Microsoft Office
- Annual leave
- Employee assistance programme
Quick apply
Group Reservations Co-ordinator
University of Edinburgh —Edinburgh
- Full-time
- Customer service
- University
- Café
- Annual leave
- Employee discount
14d
Tay Cities Programme Co-ordinator
Dundee City Council —Dundee
- £28,939 - £29,614 a year
- Temporary
- Hybrid work
- Microsoft Word
- Business
11d
Team Administrator - Billing Coordinator
Pinsent Masons —Edinburgh
- Full-time
- Annual leave
- Gym membership
Support Line Coordinator
Children First —Edinburgh
- £30,602 - £35,778 a year
- Full-time
- Hybrid work
- Supervising experience
- Experience working with children
- Travel
- Annual leave
Quick apply
8d
Bid Coordinator
Sureserve —Bathgate
- £35,000 a year
- Microsoft Powerpoint
- Microsoft Word
- CRM software
- Annual leave
- Employee assistance programme
Quick apply
Project Coordinator (Design)
Scottish Power —Glenrothes
- Computer literacy
- Continuous improvement
- Communication skills
- Annual leave
- Employee discount
5h
Care Coordinator
Call-In Homecare Ltd —Loanhead
- £30,014 a year
- Full-time
- Management
- Leadership
- Communication skills
- Annual leave
- Employee assistance programme
Quick apply
5d
Bid Coordinator
Aaron Services —Bathgate
- £35,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- CRM software
- Annual leave
- Employee assistance programme
14d
HSE Project Coordinator (UK)
Nadara —Edinburgh
- Full-time
- Engineering
- Microsoft Office
- Project management
Senior Production Coordinator: Tools
Rockstar Games —Edinburgh
- Full-time
- Microsoft Excel
- Microsoft Office
- Project management
Quick apply
Ready Mix Sales and Distribution Co-ordinator
Hillhouse Quarry Group Ltd —Glenrothes
- Full-time
- Microsoft Excel
- Customer service
- In-person
Quick apply
Clinical Coordinator
NHS Scotland —Glenrothes
- £31,537 - £34,303 a year
- Administrative experience
- Travel
- Organisational skills
Resource Co-Ordinator
Ark —Perth
- £28,191.87 a year
- Part-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- English
- Annual leave
Quality, Compliance, and Improvement Coordinator
Care Support Scotland —Edinburgh
- £33,990.22 - £33,990.23 a year
- Full-time
- Continuous improvement
- Communication skills
- Annual leave
- Employee assistance programme
5d

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office coordinator jobs near kirkcaldy, fif

Client Services Coordinator

triSaaS (Hygenisys)
Edinburgh

Quick apply

Job details

Permanent | Part-time
7 days ago

Benefits

Free parking
Casual dress
On-site gym
Annual leave
Company pension
Sick pay
On-site parking

Qualifications

Microsoft Word
Microsoft Outlook
Contract preparation
Administrative support experience
Filing
Quality management
Microsoft Office Suite
Purchase order creation
Appointment booking and call handling
Organisational skills
Contracts
SharePoint
Customer support
Proofreading
Rota coordination

Full job description

Part-Time (20 hours per week) | Permanent | Office Based | Edinburgh, (South Gyle) 34 South Gyle Crescent, Edinburgh EH12 9EB

Join Hygenisys

Hygenisys is the UK's leading Environmental Health Consultancy, supporting major hospitality businesses with food safety, health & safety, fire safety and compliance services.

We're looking for a highly organised Client Services Coordinator to become the operational hub of our consultancy team. If you enjoy coordinating people, managing multiple priorities and delivering outstanding client service, we'd love to hear from you.

The Role

This part-time Client Services Coordinator role is ideal for someone who enjoys organised administration, client communication and scheduling in a professional services environment. You will help keep our consultancy work moving by coordinating diaries, documents, client records and day-to-day operational tasks.

Working closely with our Directors and Associate Consultants, you’ll coordinate client work from enquiry through to completion, ensuring audits, contracts, consultant diaries and client communications are managed efficiently.

You’ll help keep multiple client projects on track by coordinating day-to-day activity between Directors, Consultants and clients.

Your Key Responsibilities

Coordinate our consultancy team

· Own and track customer audit cycles, ensuring scheduled audits, inspections and compliance visits are completed on time.

· Schedule audits, inspections and consultancy visits.

· Manage consultant diaries and client appointments.

· Coordinate consultant availability and workloads.

Support our clients

· Act as the first point of contact for client enquiries by telephone and email.

· Maintain accurate client records and databases.

· Assist with client onboarding and gathering required documentation.

· Prepare contracts, service agreements and client documentation.

· Issue certificates, memberships and client communications.

Keep operations running smoothly

· Raise purchase orders for audits, risk assessments, policy reviews and other client work.

· Process consultant expense claims and maintain accurate financial records.

· Check consultant invoices against approved purchase orders.

· Support client billing by preparing information for invoicing.

· Monitor contract renewals and maintain audit logs.

· Produce management reports and maintain compliance trackers.

Maintain accurate documentation

· Manage SharePoint and document filing systems.

· Support the operational teams and auditors with day-to-day administrative tasks.

· Create and proofread reports, correspondence and client documentation.

· Maintain consultant compliance records, qualifications, insurance documentation and ID cards.

About You

You'll be organised, proactive and comfortable juggling multiple priorities in a busy, client-focused environment.

To succeed in this role, you’ll need strong organisational skills, excellent attention to detail, confident communication by phone and email, and the ability to manage several tasks at once without losing accuracy.

You'll ideally have experience in:

· Administration, client services or operations coordination.

· Scheduling consultants, contractors or other field-based staff.

· Purchase orders, invoicing, expense processing or contract administration.

· Microsoft Office, particularly Outlook, Word and Excel.

Experience within compliance, environmental health, health & safety, consultancy, professional services or quality management would be advantageous, but is not essential.

Most importantly, you're someone who enjoys bringing structure to busy operations, has exceptional attention to detail and takes pride in delivering excellent customer service.

What We Offer

· Competitive salary.

· 25 days annual leave plus bank holidays (pro rata).

· Your birthday off.

· Company pension.

· Free on-site parking.

· On-site gym.

· Ongoing training and development.

· Career progression opportunities.

· A supportive and collaborative working environment.

Working pattern

20 hours per week, office based at our Edinburgh South Gyle office. Exact working days and hours can be discussed with the successful candidate.

Apply Now

If you're looking for a varied role where you'll play an important part in delivering exceptional service to our clients and supporting a growing consultancy, we'd love to hear from you.

Applications will be reviewed as they are received, so early applications are encouraged.

Benefits:

Casual dress
Company pension
Free parking
On-site gym
On-site parking
Sick pay

Work Location: In person

Quick apply

Refine Your Search

office coordinator jobs in kirkcaldy, fif

Client Services Coordinator

Customer Service Coordinator

HR & Payroll Coordinator

Admissions Coordinator

Lettings Co-ordinator (Full Time)

Project Coordinator

Group Reservations Co-ordinator

Tay Cities Programme Co-ordinator

Team Administrator - Billing Coordinator

Support Line Coordinator

Bid Coordinator

Project Coordinator (Design)

Care Coordinator

Bid Coordinator

HSE Project Coordinator (UK)

Senior Production Coordinator: Tools

Ready Mix Sales and Distribution Co-ordinator

Clinical Coordinator

Resource Co-Ordinator

Quality, Compliance, and Improvement Coordinator

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