Office assistant Work, Jobs in Cosham, Ham (with Salaries)

Medical Administrator/Receptionist
Oaks Healthcare —Waterlooville
- From £12.80 an hour
- Part-time
- Writing skills
- Microsoft Office
- Administrative experience
Quick apply
5d
Personal Assistant/Team Secretary
Landswood de Coy LLP —Portsmouth
- £28,000 - £30,000 a year
- Part-time
- Microsoft Outlook
- Writing skills
- Administrative experience
- Life insurance
Quick apply
3d
Administrative Support Assistant in Portsmouth
Denholm Industrial Services —Portsmouth
- £13.50 - £14.50 an hour
- Microsoft Word
- Microsoft Excel
- Administrative experience
3d
ASC Finance Administrative Assistant
Portsmouth City Council —Portsmouth
- £27,346 - £29,170 a year
- Hybrid work
- Analysis skills
- Communication skills
- Time management
12d
Operations & Administration Assistant / Director’s Assistant
Full Aspects ltd —Portchester
- £25,420 - £34,000 a year
- Part-time
- Computer literacy
- Administrative experience
- Data entry
Quick apply
3h
Receptionist
ESS Compass —Portsmouth
- £12.76 an hour
- Full-time
- Computer literacy
- Microsoft Office
- Organisational skills
13d
Admin Assistant - Care Home
Barchester Healthcare —Fareham
- £14.89 an hour
- Front desk
- Computer skills
- Employee discount
- Referral programme
Quick apply
Evening Receptionist
Connaught Care Limited —Chichester
- £14.50 an hour
- Hotel
- Organisational skills
- Front desk
- Annual leave
- Employee assistance programme
Quick apply
Receptionist/Care Navigator
Rowner Medical Centre —Gosport
- £14,209.78 a year
- Overtime
- GP surgery experience
- Administrative experience
- Front desk
- Free parking
- Annual leave
Quick apply
5h
Patient Service Advisor/Receptionist
Blossom Health Gosport —Gosport
- Up to £12.73 an hour
- Part-time
- Customer service
- Administrative experience
- Accounting
- Employee assistance programme
Quick apply
4d
Office Administration Assistant
SMH CONTAINER SERVICES LTD —Southampton
- From £25,000 a year
- Full-time
- Administrative experience
- Data entry
- Organisational skills
Quick apply
11d
Receptionist
Cams Hall Estate Golf and Country Club —Fareham
- £12.71 an hour
- Weekend availability
- Front desk
- Guest services
- Free parking
- Employee assistance programme
3d
Part-Time Receptionist - Southampton (South-Central)
HM Prison & Probation Service —Southampton
- £20,001 - £30,000 a year
- Part-time
- Hybrid work
- Computer literacy
- Microsoft Office
- Presentation skills
- Annual leave
- Employee discount
12d
Receptionist
Your Recruitment People —Fareham
- £24,785 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
10h
Office Administrator
Temple4 Limited —Petersfield
- £26,000 - £28,000 a year
- Full-time
- Microsoft Excel
- Microsoft Office
- In-person
- Free parking
Quick apply
5h
Office Administrator
Security & Vetting Solutions Ltd —Winchester
- £27,500 - £28,000 a year
- Full-time
- Microsoft Outlook
- Administrative experience
- Organisational skills
- Free parking
Quick apply
4d
Unit Personnel Office Administrator
Mitie —Portsmouth
- £26,301.99 a year
- Customer service
- Microsoft Office
- Administrative experience
Customer Service and Administration Assistant
Hampshire County Council —Winchester
- £26,018 - £27,111 a year
- Full-time
- Hybrid work
- Communication skills
12h
Bank Receptionist
Connaught Care Limited —Chichester
- £14.50 an hour
- Hotel
- Organisational skills
- Front desk
- Annual leave
- Employee assistance programme
Quick apply
Garage Receptionist / Service Advisor – Southampton Part time or full time
Eco Auto centre —Southampton
- £25,420.00 - £41,822.59 a year
- Temporary
- Customer service
- Computer literacy
- Front desk
- Annual leave
- Flexible schedule
Quick apply

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Medical Administrator/Receptionist

Oaks Healthcare -
Waterlooville

Quick apply

Job details

Part-time
From £12.80 an hour
5 days ago

Qualifications

Clinical record keeping
Incoming mail sorting
Writing skills
Patient appointment coordination
Administrative support experience
Scanning
Microsoft Office Suite
Microsoft Office
Administrative experience
Organisational skills
Front desk
Patient record updating
Patient registration
Managing patient records
Communication skills

Full job description

Job Summary
The post holder will work flexibly to support the efficient running of the practice's administrative, reception, and clinical workflow functions. Acting as a first point of contact for patients and visitors, they will deliver high-quality customer service while ensuring patient confidentiality and adherence to all practice protocols.

In addition, the role is responsible for managing the flow of clinical correspondence and documentation through the practice. This includes processing, scanning, coding, and directing clinical information in line with workflow optimisation protocols to ensure that GPs and clinicians can prioritise the most appropriate correspondence.

The post-holder will provide comprehensive reception support, administrative processing, and workflow management to ensure a smooth, safe, and well-organised patient journey. They will handle patient enquiries, manage appointments, process messages, action administrative tasks, and maintain accurate and up to date patient records across both reception and workflow functions.

This combined role requires excellent communication skills, attention to detail, strong organisational ability, and a commitment to delivering consistent, high-quality care to patients and the wider practice team. Flexibility is essential, as duties may evolve to meet the changing needs of general practice.

Responsibilities

To carry out administrative/workflow related duties as directed, to include but not limited to:

Scanning and processing incoming clinical correspondence.
Sort and stamp all incoming practice mail.
Coding of clinical correspondence.
Direct incoming correspondence to the relevant clinician and escalate if necessary.
Completion of patient registrations.
Maintain accurate documentation and ensure compliance with confidentiality and NHS guidelines.
Summarisation of patient records.
Ensuring patient records are kept up to date.
Ensuring all end of day duties are completed.
follow practice protocols to ensure consistent and high quality care is provided to our patients maintaining and making sure records are accurate and up to date.
Making appointments as necessary and in line with practice procedures.
actioning emails received within the practice inbox, forwarding correspondence to the appropriate staff member where required and escalating correspondence if necessary.
processing tasks sent by the wider practice team which may include booking of appointments, contacting patients, etc.
processing all paperwork in the GP dropbox, pass acute prescriptions to the prescribing team etc.
franking of practice post and maintaining franking machine.
dealing with stationary supplies - maintaining.
ensuring end of day duties are completed.
recognising peoples need for alternative methods of communication and respond accordingly.

Skills

Proven office experience, preferably within a healthcare setting
Strong organisational skills with the ability to multitask effectively
Excellent communication skills, both written and verbal
Proficiency in standard office software (e.g., MS Office)
Ability to remain calm under pressure and handle sensitive information discreetly
Friendly demeanour with a professional attitude towards patients and colleagues
Previous administrative experience is desirable but not essential; training will be provided for specific healthcare procedures

Pay: From £12.80 per hour

Work Location: In person

Quick apply

Refine Your Search

office assistant jobs in cosham, ham

Medical Administrator/Receptionist

Personal Assistant/Team Secretary

Administrative Support Assistant in Portsmouth

ASC Finance Administrative Assistant

Operations & Administration Assistant / Director’s Assistant

Receptionist

Admin Assistant - Care Home

Evening Receptionist

Receptionist/Care Navigator

Patient Service Advisor/Receptionist

Office Administration Assistant

Receptionist

Part-Time Receptionist - Southampton (South-Central)

Receptionist

Office Administrator

Office Administrator

Unit Personnel Office Administrator

Customer Service and Administration Assistant

Bank Receptionist

Garage Receptionist / Service Advisor – Southampton Part time or full time

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