Executive coordinator Work, Jobs in West Malling, Ken (with Salaries)

Executive Assistant / Personal Assistant to Managing Director
Just Socials London Limited —Faversham
- £28,000 - £30,000 a year
- Full-time
- Hybrid work
- Microsoft Office
- Administrative experience
- QuickBooks
Quick apply
Operations Coordinator
Procea Ltd —Maidstone
- £26,000 - £33,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Work from home
Quick apply
1d
Senior Administrator with Accounts & PA Responsibilities
CDX.Dental —Rochester
- £12.75 - £16.00 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee discount
Quick apply
15h
HR Operations Executive
Mark Allen —London
- Up to £37,000 a year
- Full-time
- Hybrid work
- Continuous improvement
- Human resources
Events Coordinator
Vistage Worldwide —London
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Salesforce
- Annual leave
- Employee assistance programme
Quick apply
11d
Administrative Assistant
Unit4 —London
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Hospitality
- Annual leave
Quick apply
Sales and Business Development Co-ordinator
Taipec Ltd. —London
- From £30,500 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Serving
- Free parking
- Employee discount
Quick apply
5d
Marketing Executive (12 month FTC)
Hallmark Care Homes —Billericay
- £30,000 - £35,000 a year
- Full-time
- Hospitality
- Project management
- Organisational skills
- Employee discount
1d
Agency Management Operations
Bank of America —Bromley
- Full-time
- School
- Employee assistance programme
Sales Manager
CH&CO —London
- £45,000 a year
- Weekend availability
- Employee discount
Work Winning Lead - Water
AECOM —Croydon
- Full-time
- Hybrid work
- Analysis skills
- Leadership
Technical Sales Executive
Veolia ES (UK) Limited —Norwood
- £36,000 a year
- Hybrid work
- Sales
- Employee discount
Quick apply
20h

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Executive Assistant / Personal Assistant to Managing Director

Just Socials London Limited
Faversham

Quick apply

Job details

Full-time
£28,000 - £30,000 a year

Qualifications

Microsoft Office
Administrative experience
QuickBooks
Organisational skills
Communication skills
Time management

Full job description

Executive Assistant / Personal Assistant to Managing Director

Hybrid Working
£28,000 – £30,000 per annum (DOE)
Full-Time Position

About Us

We are a growing group of businesses looking for an exceptional Executive Assistant / Personal Assistant to become the trusted right-hand support to our Managing Director.

This is a varied, fast-paced, and rewarding role that offers exposure to multiple businesses, projects, events, and exciting growth opportunities. No two days are the same, and we're looking for someone who thrives on organisation, problem-solving, and helping things run seamlessly behind the scenes.

The successful candidate will play a key role in supporting both business and personal responsibilities, allowing the Managing Director to focus on strategic growth and development.

The Role

As Executive Assistant to the Managing Director, you will be responsible for managing schedules, communications, projects, administration, and day-to-day operations across multiple businesses.

You'll need to be highly organised, proactive, and able to anticipate needs before they arise.

Key Responsibilities

Diary & Schedule Management

Managing a busy and constantly changing diary
Scheduling meetings, appointments, calls, and events
Coordinating travel, accommodation, and itineraries
Ensuring all preparations are completed ahead of meetings and commitments
Managing reminders and priorities effectively

Communication Management

Managing emails and correspondence across multiple businesses
Acting as a key point of contact for clients, suppliers, and stakeholders
Drafting professional emails and communications on behalf of the Managing Director
Screening enquiries and ensuring prompt responses where required

Business Administration

Preparing documents, reports, presentations, and correspondence
Maintaining records, filing systems, and databases
Taking meeting notes and tracking actions
Assisting with invoicing and general administrative tasks

Project & Operations Support

Coordinating ongoing business projects and initiatives
Tracking deadlines, deliverables, and key milestones
Liaising with internal teams, contractors, and external partners
Ensuring projects remain organised and on schedule

Marketing & Social Media Support

Coordinating content schedules across multiple brands
Liaising with content creators and marketing partners
Assisting with campaign management and promotional activity
Supporting event planning and business launches

Personal Assistant Duties

Booking personal appointments and travel arrangements
Assisting with personal administration where required
Supporting with ad hoc tasks and errands

About You

We're looking for someone who is:

Highly organised with excellent attention to detail
Proactive, resourceful, and solutions-focused
Professional, trustworthy, and discreet
Comfortable managing multiple priorities simultaneously
Confident communicating with people at all levels
Calm under pressure and adaptable in a fast-paced environment

Skills & Experience

Previous experience as an Executive Assistant, Personal Assistant, Office Manager, Operations Coordinator, or similar role
Strong written and verbal communication skills
Excellent organisational and time management abilities
Proficiency with Microsoft Office and Google Workspace
Ability to work independently and use initiative
Strong problem-solving skills and a positive attitude

What We Offer

Competitive salary of £28,000 – £30,000 DOE
Hybrid working arrangement
A varied and rewarding role with exposure to multiple businesses
Opportunity to work closely with a growing and ambitious leadership team
Long-term career development opportunities

If you are looking for a role where you can make a genuine impact, enjoy variety, and become an integral part of a growing business group, we'd love to hear from you.

Apply now and tell us why you'd be the perfect fit.

Pay: £28,000.00-£30,000.00 per year

Work Location: Hybrid remote in Faversham (Kent)

Quick apply

Refine Your Search

executive coordinator jobs in west malling, ken

Executive Assistant / Personal Assistant to Managing Director

Operations Coordinator

Senior Administrator with Accounts & PA Responsibilities

HR Operations Executive

Events Coordinator

Administrative Assistant

Sales and Business Development Co-ordinator

Marketing Executive (12 month FTC)

Agency Management Operations

Sales Manager

Work Winning Lead - Water

Technical Sales Executive

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