Administrator Work, Jobs in Galashiels, Scb (with Salaries)

Executive & Business Support Administrator
QME Care (Queens House Kelso Ltd) —Kelso
- £14.81 - £15.99 an hour
- Part-time
- Microsoft Word
- Microsoft Outlook
- Social media management
- Free parking
- Health & wellbeing programme
Quick apply
Ward Clerk
NHS Scotland —Melrose
- £26,696 - £28,988 a year
- Full-time
10d
Waste Treatment Assistant - Council Headquarters
Scottish Borders Council —Melrose
- £13.73 - £14.46 an hour
- Microsoft Word
- Microsoft Excel
- Microsoft Office
14d
Administrative Assistant
Universal Fibre Optics Ltd —Coldstream
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Administrative experience
Quick apply
3d
Business Support Administrator - Council Support (Building Standards & Planning Team)
East Lothian Council —Haddington
- £16.70 - £17.84 an hour
- Call to connect
- Microsoft Excel
- Customer service
- Microsoft Office
8d
Administrator -
St Philips Care Caledonia Ltd —West Linton
- Accounting
- IT
- Cash handling
- Paid training
- Annual leave
Engineering Support Assistant
MacTaggart Scott —Loanhead
- Full-time
- ERP systems
- Microsoft Office
- Mechanical knowledge
- Free parking
- Annual leave
Quick apply
Commercial Administrator
OCS Group —Loanhead
- Remote
- Microsoft Excel
- Administrative experience
- Organisational skills
Quick apply
3d
Admin Assistant - Care Home
Barchester Healthcare —Dalkeith
- £13.20 an hour
- Computer skills
- Employee discount
- Referral programme
Quick apply
8d
Home Administrator
HC-One - Tranent —Tranent
- £16.47 - £16.97 an hour
- Microsoft Office
- Organisational skills
- Time management
- Annual leave
- Employee assistance programme
Quick apply
9d
Telephone and Administration Volunteer (Home and Fashion Superstore)
British Heart Foundation —Loanhead
- Employee discount
Medical Secretary
NHS Scotland —Melrose
- £29,103 - £31,409 a year
- Microsoft Word
- Medical terminology
1d
Receptionist (Part-Time)
Vermilion - The Smile Experts Ltd —Kelso
- From £22,000 a year
- Part-time
- Customer service
- English
- Administrative experience
- Employee discount
Quick apply
Administrative Assistant - Creditors
Midlothian Council —Dalkeith
- £29,191 - £30,187 a year
- Call to connect
- Hybrid work
- Microsoft Word
- Microsoft Excel
- English
7d
Administrator - Development Team
Midlothian Council —Dalkeith
- £32,554 - £34,451 a year
- Call to connect
- Hybrid work
- Word processing
- Administrative experience
- IT
2d
252245 (KA) Administrative Assistant
NHS Scotland —Lothian
- £26,696 - £28,988 a year
9d
Senior Business Support Assistant - Council Support (Infrastructure)
East Lothian Council —Tranent
- £13.95 - £14.83 an hour
- Call to connect
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Work from home
8d
254949 (KA) Admin Assistant
NHS Scotland —Dalkeith
- £26,696 - £28,988 a year
- Word processing
- Administrative experience
- Front desk
3d
Commercial Administration Manager
OCS Group —Loanhead
- Remote
- Contracts
- Communication skills
Quick apply
3d

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General Assistant - Monday - Friday
BaxterStorey UK —Galashiels
Assist in beverage making in our fast paced coffee bar. Flexible with a can-do attitude, customer focused. 24 week’s enhanced maternity leave.
£13.45 an hour
Quick apply
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Field Sales Representative - Ferrero Grocery
Field Sales Solutions —Galashiels
Identify new opportunities to grow brand presence and increase sales in the stores you visit. Use sales data to engage key decision-makers and influence…
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Executive & Business Support Administrator

QME Care (Queens House Kelso Ltd) -
Kelso

Quick apply

Job details

Part-time
£14.81 - £15.99 an hour

Benefits

Free parking
Health & wellbeing programme
Free flu jabs
Discounted or free food
Company pension
Employee discount
On-site parking

Qualifications

Microsoft Word
Website maintenance
Microsoft Outlook
Social media management
Accounting software
Project coordination
Microsoft Office
Xero
Administrative experience
Quality assurance
SharePoint

Full job description

1. JOB IDENTIFICATION

Job Title: Executive & Business Support Administrator

Responsible to: Personnel & Administration Manager

2. ROLE PURPOSE

Part-time post - 24 hours per week - working 1 weekend in 4.

The Executive & Business Support Administrator plays a key role in supporting the Chief Executive Officer and Senior Management Team by providing high-quality executive and administrative support across the organisation.

This is a varied and proactive role that combines executive support with business administration, organisational coordination, communications, marketing, and the production of high-quality organisational publications and materials.

As a senior member of the Administration Team, the postholder will provide guidance and support to colleagues, help coordinate administrative activities, and ensure work is delivered efficiently, accurately and to a consistently high professional standard.

3. MAIN DUTIES & RESPONSIBILITIES

The information below is intended to provide an overview of the role. It is not intended to be an exhaustive statement of duties, responsibilities or terms and conditions.

Executive Support

Provide high-level administrative support to the Chief Executive Officer and Senior Leadership Team.
Organise meetings, prepare agendas, collate papers and take accurate minutes.
Monitor actions arising from meetings and ensure timely completion.
Manage confidential correspondence and documentation appropriately.

Prepare professional reports, presentations, briefing papers and other documentation to a high standard.

Business Support

Support organisational projects and service developments from planning through to implementation.
Coordinate project documentation, action plans and organisational deadlines.
Assist with business planning, service development proposals and funding applications.
Assist in preparing documentation for inspections, audits and external reviews.
Undertake research and information gathering to support organisational decision-making and continuous improvement.

Finance Administration

Process sales invoices using Xero, ensuring documentation is scanned, uploaded and accurately recorded.
Review and approve invoices prior to submission to the Finance Manager for processing.
Maintain accurate electronic records of financial documentation.

HR Administration

Provide general administrative support to the HR function.
Maintain accurate and confidential employee records and personnel files.
Assist with preparing HR documentation, correspondence and recruitment paperwork as required.

Publications & Document Development

Design and produce high-quality organisational documents including:
Policies and procedures
Staff handbooks
Induction materials
Training resources
Newsletters
Information leaflets
Annual reports
Presentations
Ensure all publications reflect organisational branding and maintain consistency.
Review existing documents to improve readability, accessibility and presentation.

Communications & Marketing

Support internal and external communications.
Produce staff communications and organisational updates.
Assist with recruitment campaigns and promotional materials.
Update website content where required.
Support social media activity in line with organisational guidance.
Coordinate publicity for organisational events and initiatives.
Create marketing materials using platforms such as Canva or similar design software.

General Administrative Duties

Provide administrative support across the organisation, including filing, record-keeping, and document management.
Assist with reception duties, telephone enquiries, and internal communications as required.
Prepare reports, spreadsheets, and correspondence for management.
Support the efficient operation of the Administration Team by assisting colleagues with general administrative tasks as required.

Team Support & Coordination

Act as a senior member of the Administration Team, providing guidance and day-to-day support to administrative colleagues.
Promote consistency in administrative processes and standards across the team.
Share knowledge and best practice to support the development of administrative colleagues.
Assist with the induction and training of new administrative staff where required.
Identify opportunities to improve administrative processes and contribute to continuous service improvement.
Escalate operational issues to the Personnel & Administration Manager where appropriate.

4. PERSON SPECIFICATION

Essential Experience

Significant experience within a senior administrative or executive support role.
Experience supporting senior managers or directors.
Experience producing professional reports and presentations.
Experience coordinating projects.
Experience organising meetings and taking minutes.
Experience managing confidential information.
Experience improving administrative processes.

Desirable Experience

Experience within health or social care.
Experience using Xero accounting software
Experience supporting governance or quality assurance processes.
Experience coordinating marketing activities.
Experience updating websites or social media.
Experience producing learning and development materials.

5. SYSTEMS AND EQUIPMENT

· Use of Microsoft Office software, including using Outlook, SharePoint, Word, Excel, for production of forms and spreadsheets for management and staff.

· Use of telephone and digital communication.

Pay: £14.81-£15.99 per hour

Benefits:

Company pension
Discounted or free food
Employee discount
Free flu jabs
Free parking
Health & wellbeing programme
On-site parking

Work Location: In person

Quick apply

Refine Your Search

administrator jobs in galashiels, scb

Executive & Business Support Administrator

Ward Clerk

Waste Treatment Assistant - Council Headquarters

Administrative Assistant

Business Support Administrator - Council Support (Building Standards & Planning Team)

Administrator -

Engineering Support Assistant

Commercial Administrator

Admin Assistant - Care Home

Home Administrator

Telephone and Administration Volunteer (Home and Fashion Superstore)

Medical Secretary

Receptionist (Part-Time)

Administrative Assistant - Creditors

Administrator - Development Team

252245 (KA) Administrative Assistant

Senior Business Support Assistant - Council Support (Infrastructure)

254949 (KA) Admin Assistant

Commercial Administration Manager

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