Executive administrator Work, Jobs in Greenhithe, Ken (with Salaries)

Executive Assistant & Business Admin Support
J-Tech Systems —Coulsdon
- £28,000 - £36,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Administrative experience
- QuickBooks
- Work from home
Quick apply
9d
Executive Administrator
Browns Bride —London
- From £30,000 a year
- Full-time
- Cleaning
- In-person
- Phone etiquette
Quick apply
9d
HR & People Professionals (All Levels) - UK Wide
Concept AI Ltd —London
- £28,000 - £120,000 a year
- Full-time
- Hybrid work
- Management
- Supervising experience
- Human resources
- Work from home
Quick apply
Administrator
HCRG Care Group —Sittingbourne
- £24,853 a year
- Monday to Friday
- Microsoft Word
- Microsoft Outlook
- Hospital
Quick apply
IT Administrator
Ghostpunch Games —London
- Full-time
- English
- Analysis skills
- Bachelor's degree
- Annual leave
- Flexible schedule
13d
Regional Membership Executive
Chartered Insurance Institute —London
- £32,000 - £37,000 a year
- Full-time
- Remote
- CRM software
- Microsoft Office
- Travel
Assistant Company Secretary
Starling —London
- Hybrid work
- Financial services
- Communication skills
- Annual leave
- Employee discount
Quick apply
Head of Claims
MLabs —London
- £150,000 - £200,000 a year
- Full-time
- Remote
- In-person
- Annual leave
Quick apply
General Administrator / PA / claims investigator
Junction 7 Limited —Coulsdon
- £32,000 a year
- Part-time
- Microsoft Office
- Administrative experience
- Travel
Quick apply
College Administrator - People Management
London South Bank University —London
- £37,228 - £42,842 a year
- Full-time
- Administrative experience
- Human resources
- Organisational skills
5d
Office Manager
Soul Mama —Islington
- Up to £35,000 a year
- Part-time
- Hospitality
- Customer service
- English
- Annual leave
- Employee discount
Quick apply
Business Support Officer
Marylebone Boys' School —London
- £30,302 a year
- Microsoft Excel
- Customer service
- Microsoft Office
Executive Project Administrator - PRS IN VIVO
Ipsos —London
- Administrative experience
- Organisational skills
- Annual leave
Planner/Works Programmer
Mears Group —Gillingham
- Up to £28,186.33 a year
- Monday to Friday
- Customer service
- Organisational skills
- Communication skills
- Annual leave
- Employee discount
8d
Customer Success Manager, Retail Industry
Salesforce —London
- Weekend availability
- Hybrid work
- Military
- Salesforce
- English
Specialist Account Executive - Sales Performance Management
Salesforce —London
- Full-time
- Marketing
- Salesforce
- Bachelor's degree
5d
ICT Senior Database Administrator
Great Ormond Street Hospital for Children —London
- £66,274 - £73,496 a year
- Full-time
- Microsoft Access
- Writing skills
7d
Customer Success Manager (Nonprofit / NGO)
Salesforce —London
- Full-time
- Management
- Salesforce
- Communication skills
Corporate Actions Administrator - 12 Month FTC
Arbuthnot Latham —London
- Microsoft Office
Upstream Product Manager
Medtronic —London
- £87,600 - £131,400 a year
- Full-time
- Product management
- AI
- Marketing

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executive administrator jobs near greenhithe, ken

Executive Assistant & Business Admin Support

J-Tech Systems
Coulsdon

Quick apply

Job details

Full-time
£28,000 - £36,000 a year
9 days ago

Benefits

Work from home

Qualifications

Microsoft Outlook
Operations management
GCSE
Ticket management
Administrative support experience
Business processes
Microsoft Office Suite
Administrative and business operations experience
Handling customer enquiries
Administrative experience
QuickBooks
Organisational skills
Project management software
Customer interaction
Executive support experience
Office management

Full job description

Location: Coulsdon (4 days in the office, 1 day wfh)

Salary: £28,000–£36,000 (depending on experience)

The Company

At J-Tech Systems, we keep some of London's most prestigious commercial and residential properties safe and secure.

We design, install and maintain bespoke fire and security systems for clients who expect exceptional service and attention to detail. From luxury retail stores and corporate offices to high-end residential properties, our reputation has been built on being reliable, responsive and easy to work with.

As our business continues to grow, we're investing in the way we work behind the scenes. We're improving our systems, documenting our processes and building an operations function that is proactive rather than reactive.

This is an opportunity to join us at an exciting stage, where you'll play an important part in shaping how the office operates.

The Opportunity

We're looking for an organised and proactive Office & Operations Administrator to become the hub of our day-to-day operations.

Initially, your focus will be on keeping the office running smoothly. You'll manage customer enquiries, coordinate engineers, administer jobs within our field management software and ensure nothing falls through the cracks.

Over time, there will also be opportunities to take on Executive Assistant responsibilities, supporting our Managing Director as the business continues to grow.

You'll report directly to the Managing Director and will be successful if you can create structure, keep work flowing and ensure our customers receive an excellent service.

Responsibilities

Your role will include:

Office Operations

Managing customer enquiries via telephone, email and our ticketing system
Booking jobs and scheduling engineers
Managing customer requests from key clients including property management companies
Monitoring customer portals and responding promptly to new work requests
Triaging requests to the appropriate team members
Preparing access documentation and site paperwork
Maintaining accurate customer and job records within our field management software
Following up outstanding actions and ensuring jobs continue to move forward
Regularly report operational bottlenecks and risks to the senior leadership team.

Business Administration

Supporting project administration
Assisting with documentation including RAMS and certification
Maintaining organised digital records
Helping improve office systems and processes
Identifying opportunities to make the business more efficient

Executive Support (as the role develops)

Inbox management
Diary coordination
Meeting preparation
General support for the Managing Director

The Impact You'll Have

You'll become the central point that keeps the office organised, our engineers supported and our customers informed. By bringing structure and consistency to our operations, you'll help the wider business work more efficiently and create capacity for future growth.

Requirements

Experience

We're looking for someone who has previously worked in an office administration, operations administration, service coordination or similar role.

Experience supporting a senior manager or director would be an advantage but isn't essential.

Technical Experience

Experience using field management or job management software is essential.

This could include systems such as:

Simpro
BigChange
Commusoft
Joblogic
Eworks Manager
ServiceM8
Or similar

You'll also be confident using Microsoft Outlook and Microsoft Office.

We'd Love to Hear From You If You...

Enjoy organising people and processes
Are naturally proactive rather than waiting to be asked
Can confidently manage several priorities at once
Have excellent attention to detail
Communicate professionally with customers and colleagues
Enjoy improving systems and finding better ways of working
Are comfortable working independently within a small team

We'd Particularly Value

Examples of where you've:

Coordinated engineers or field-based teams
Managed customer requests from start to finish
Improved an office process
Used field management software on a daily basis
Worked within construction, engineering, facilities management or property services

Please note: This role relies heavily on our field management software. Applications from candidates without genuine hands-on experience using this type of system are unlikely to be suitable.

Benefits

Join a growing business where your ideas will genuinely make a difference
Work closely with the Managing Director and play an important role in shaping how the office operates
Opportunity to broaden your role into Executive Assistant responsibilities over time
Hybrid working available following probation
Supportive, friendly working environment
Genuine opportunity to grow alongside the business

Job Type: Full-time

Pay: £28,000.00-£36,000.00 per year

Application question(s):

Please tell us which field management or job management software you have used (e.g. Simpro, Commusoft, BigChange, Joblogic etc.). Describe how you used it in your day-to-day role and approximately how long you used it for.

Work Location: Hybrid remote in Coulsdon CR5 2HS

Quick apply

Refine Your Search

executive administrator jobs in greenhithe, ken

Executive Assistant & Business Admin Support

Executive Administrator

HR & People Professionals (All Levels) - UK Wide

Administrator

IT Administrator

Regional Membership Executive

Assistant Company Secretary

Head of Claims

General Administrator / PA / claims investigator

College Administrator - People Management

Office Manager

Business Support Officer

Executive Project Administrator - PRS IN VIVO

Planner/Works Programmer

Customer Success Manager, Retail Industry

Specialist Account Executive - Sales Performance Management

ICT Senior Database Administrator

Customer Success Manager (Nonprofit / NGO)

Corporate Actions Administrator - 12 Month FTC

Upstream Product Manager

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