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Vehicle Procurement Administration Executive

Ayvens -
Bristol

Apply Now

Job details

Full-time
£27,030 - £31,000 a year
4 days ago

Benefits

Free parking
Cycle to work scheme
Annual leave
Company pension
Employee discount
Referral programme
On-site parking

Qualifications

Microsoft Excel
Procurement
Organisational skills
IT
Communication skills

Full job description

At Ayvens, progress starts with you.

Our ambitions to shape the future of sustainable mobility are powered by our talent. Join us, and get better with every move.

We're looking for a Vehicle Procurement Administration Executive to join our growing Procurement team.

This is a varied role that would suit someone who enjoys working with people, managing multiple priorities and getting involved in the detail. You'll support the day-to-day running of our vehicle procurement activities, helping to manage vehicle campaigns, monitor stock, maintain reporting and work closely with colleagues, manufacturers and brokers.

Whether you're already working in procurement, automotive or operations, or looking to build on your experience, this is a great opportunity to develop your knowledge within a key area of the business.

Key Responsibilities…

Supporting the administration and coordination of vehicle procurement activities
Helping to set up and manage vehicle sales campaigns
Monitoring vehicle stock and ensuring records are accurate and up to date
Producing reports and maintaining management information
Supporting the management of campaigns from launch through to completion
Acting as a point of contact for queries from internal teams, manufacturers and brokers
Assisting with rebates, bonuses and buyback administration
Looking for ways to improve processes and make things run more efficiently
Supporting the team in maintaining strong controls and compliance standards
Working closely with colleagues across Procurement, Commercial and Operations

Skills and Experience…

Strong organisational skills and attention to detail
Confident communication and relationship-building skills
Good Excel and general IT skills
Ability to manage a varied workload and meet deadlines
A proactive approach and willingness to learn
Someone who enjoys solving problems and improving the way things are done
A positive attitude and strong team ethic

We're open to candidates from a range of backgrounds, but experience in any of the following would be beneficial:

Procurement or supply chain
Automotive, leasing or fleet operations
Administration or operational support
Working in a regulated environment
Roles where accuracy, process and stakeholder management were important

What we offer

Rewards & Financial Benefits

Salary: £27,030 - £31,000 per annum , Competitive pension scheme , Annual salary review and bonus scheme , Give As You Earn (GAYE) scheme , Employee referral scheme (£1,000) , Retail discounts programme , GymFlex membership options , Cycle to Work scheme

Health & Wellbeing

Life Assurance , Health assessment options , Travel insurance , Dental insurance , Critical illness cover , Personal accident insurance .

Time Off & Work–Life Balance

25 days’ annual leave + an additional Celebration Day , 37.5 hour week, Monday to Friday, no weekends, Holiday buy & sell scheme , Volunteer days , Time allocated for personal development , Study support (where applicable) .

Workplace & On ‑ Site Facilities

Free parking (limited ) , EV charging points , Bike storage & shower facilities , Complimentary breakfast , Staff and social events

Studies have shown that women and people of colour are less likely to apply for an opportunity unless they exactly meet the criteria specified. At Ayvens we are committed to building a diverse, inclusive , enjoyable and authentic workplace so if you are excited by this, or any role at Ayvens but your experience or current hours don’t exactly align, we would encourage you to apply regardless! What’s the worst that can happen?!

Why Ayvens?

With over 3.1 million vehicles managed across more than 40 countries, we provide full-service leasing, flexible subscription services, fleet management services and multi-mobility solutions to customers of all sizes, including large corporates, SMEs, professionals, and private individuals. By leveraging our unique position to lead the way to net zero and further shape the digital transformation of the industry, we are well-positioned to meet the evolving mobility needs of our clients and provide them with the solutions they need to thrive.

At Ayvens, we believe that our success is driven by our commitment to customer satisfaction. Our team is dedicated to delivering innovative solutions and technology-enabled services that help our customers focus on their everyday business. We’re committed to sustainable mobility and have made it a core part of our strategy. In everything we do, we’re guided by the principles of authenticity, curiosity, commitment and collaboration. We aim to foster an organisation that's diverse in people and ideas, where everyone can thrive and be themselves, no matter who they are.

Join us on this exciting journey as we continue to enable the transformation towards large scale adoption of sustainable mobility and provide our customers with the solutions they need to succeed. Follow our page for the latest updates, news, and insights.

Apply Now

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