Admin & systems Work, Jobs in Oxford, Eng (with Salaries)

Operations & Systems Administrator
Makespace Oxford CIC —Oxford
- £28,000 a year
- Part-time
- CRM software
- Computer literacy
- Travel
- Work from home
- Sick pay
Quick apply
Office Administrator
CTS Group Ltd —Abingdon
- £24,000 - £26,000 a year
- Computer literacy
- English
- Microsoft Office
Quick apply
19h
OOH Telephone Triage GP Bank
Oxford Health NHS Foundation Trust —Abingdon
- Weekend availability
Business Administrator - HMP Bullingdon
Ministry of Justice —Bicester
- £20,001 - £40,000 a year
- Full-time
- Hybrid work
- English
- Databases
- Presentation skills
- Annual leave
3d
Assistant Patient Pathway Administrator
Oxford University Hospitals NHS Foundation Trust —Headington
- £25,760 - £27,476 a year
- Full-time
- Computer literacy
- Data entry
- Communication skills
- Annual leave
10d
People Admin Assistant
Booker Group —Banbury
- Temporary
- Microsoft Office
- Administrative experience
- Human resources
- Employee assistance programme
- Employee discount
Quick apply
2d
Events Coordinator - Soho Farmhouse
Soho House & Co. —Oxford
- Weekend availability
- Guest services
- Employee discount
Quick apply
1d
Sales Representative_Renewable Energy
Westech Solar (UK) Ltd —Oxford
- From £28,000 a year
- Full-time
- CRM software
- Business development
- Presentation skills
- Bereavement leave
- Sick pay
Quick apply
1d
Medical Records Officer – 6 Month Fixed Term Contract
Circle Health Group —Great Missenden
- Up to £24,947 a year
- Full-time
- Hospital
- Administrative experience
- Data entry
- Employee discount
- Life insurance
Accounts and Admin Assistant
Saxon Insurance Brokers Ltd —Reading
- £12.71 an hour
- Part-time
- Organisational skills
- In-person
- AI
- Employee discount
Quick apply
3d
Software Development Engineer, CDSI
AWS EMEA SARL (UK Branch) —Thames Valley
- Full-time
- AWS
- Software development
- Linux
Conveyancing Assistant
Rowberry Morris Solicitors —Reading
- £25,500 - £27,000 a year
- Part-time
- Microsoft Word
- Organisational skills
- In-person
- Employee discount
Quick apply
13d
Office Manager/Executive Assistant
Momentum Sales —Theale
- £18 - £24 an hour
- Part-time
- Google Suite
- Administrative experience
- Organisational skills
- Free parking
- Health & wellbeing programme
Quick apply
4d
Operations Controller
Evri —Swindon
- £12.71 an hour
- Part-time
- Annual leave
Pensions Manager
XPS Pensions Group —Reading
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee discount
- Referral programme
Programme Scheduling Support
First Intuition —Reading
- Full-time
- Hybrid work
- Annual leave
- Employee assistance programme
Quick apply
Associate Educational Psychologist
OXFORDSHIRE COUNTY COUNCIL —Didcot
- £820 - £19,680 a year
- Part-time
- Doctoral degree
- Organisational skills
- Communication skills
- Employee assistance programme
- Employee discount
Sales Representative - UK
Blend Marketing —Reading
- £40,000 a year
- Full-time
- Hybrid work
- Sales
- Business development
- AI
Quick apply
Sessional (Bank) General Practitioner, Out of Hours (OOH) Service
Oxford Health NHS Foundation Trust —Abingdon
- Weekend availability
14d
Sales Manager
The BCI —Reading
- £36,000 a year
- Full-time
- Hybrid work
- CRM software
- Customer service
- Business development
- Employee assistance programme
- Employee discount
11h

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Operations & Systems Administrator

Makespace Oxford CIC
Oxford

Quick apply

Job details

Part-time | Fixed term contract
£28,000 a year

Benefits

Casual dress
Work from home
Sick pay

Qualifications

CRM software
System administration
Google Drive
Meeting coordination
Computer literacy
Spreadsheets
Administrative support experience
Filing
Computer skills
monday.com

Full job description

Operations and Systems Administrator

Salary: £28,000 per annum pro rata (£16,800 at 0.6 FTE)
Hours: Part time, 0.6 FTE
Contract: Fixed term, 1 year, with a possible 2 year extension subject to funding
Closing date: 8am, 18 August 2026
Interviews: Early September 2026

The Operations and Systems Administrator supports Makespace Oxfordshire's work to unlock underused space, build community capacity, and transform how space is accessed and owned. Working across the Makespace team, this is a hands-on, detail-oriented role for someone who understands that reliable, well-run systems are what allow an organisation to deliver on its commitments. The post holder will support the team across licence administration, finance tasks, systems management, and resident-facing support, contributing to an organisation that is actively working to redistribute access to space in Oxford.

We’re looking for someone with energy, curiosity, a desire to learn, develop new skills and a genuine passion for Makespace's mission. The right candidate will bring careful attention to their work, think on their feet if things don't go to plan, and take genuine satisfaction in maintaining the systems that allow Makespace to deliver on our mission.

What you would be doing

Systems administration: maintaining software licence records, occupancy records, shared file systems and CRM data
Finance support: running monthly aged receivables reports, chasing licence fee payments, expense tracking and invoice filing
Hires administration: managing the admin for space hires end to end, from enquiries through to inductions and payment
Community team support: helping the Communities and Comms team with welcome packs, resident communications and new resident licences
Executive organising and general support: scheduling meetings, document preparation and note-taking

Is it the right job for you?

This is a terrific development opportunity for an individual making a career change, or at the start of their career with an interest in developing systems for organising that support that development of a social justice-focused organisation.

You will be someone who finds satisfaction in things being well organised. You notice when a record is out of date, you like knowing where everything is, and you have a desire to develop and administer better systems rather than work around it. When something doesn't go to plan you think on your feet and ask for support when needed.

We are a small team and we work with a lot of trust. You will be supported to develop and learn, help define core deliverables, and given the autonomy and space to crack on with the work once you know how. If you enjoy that mix, and you want to learn how a small organisation actually runs, and support its continuous improvement, this could suit you well.

What we are looking for

Essential:

High computer literacy. Confident with Google Drive, spreadsheets and shared calendars, and a fast learner when it comes to new software.
An interest in how organisations work, and a curiosity to improve the systems you work with.
Some experience keeping records, information or processes in order. Paid work, volunteering, study or community organising all count
A careful and accurate worker who finds organising and problem solving rewarding rather than draining.
An excellent communicator who works well as part of a team.
Able to prioritise and deliver multiple strands of work
A self-starter, comfortable working independently once briefed, open to feedback and confident asking questions when unsure.
Sound judgement and discretion when handling confidential information
Willingness to travel to Makespace sites across Oxford, and occasionally to Abingdon

Desirable:

Administrative work in any sector
Project management or CRM tools such as Monday.com, Airtable or Notion
Basic finance admin: invoicing, expense tracking, chasing payments
Front-facing or customer service work
A passion for social and spatial justice and an interest to learn and develop knowledge in these areas
Knowledge of Oxford and its voluntary and community sector

The full person specification is in the application pack.

How to apply

We don't ask for CVs. Please go to makespaceoxford.org/careers/ to see our full Application pack and fill in the online Application form there.

The deadline for submission is 8am on 18 August 2026.

If invited to interview we will give you the questions in advance. We want to have a conversation, rather than giving you a memory test.

We recognise that systemic inequalities exist and have developed an inclusive approach to recruitment that takes positive action. We actively encourage applications from global majority candidates.

If you need any adjustments to apply or to interview, please contact us at [email protected]. You do not need to explain why, and asking will not affect how your application is considered.

Pay: £28,000.00 per year

Benefits:

Casual dress
Sick pay
Work from home

Work Location: In person

Quick apply

Refine Your Search

admin & systems jobs in oxford, eng

Operations & Systems Administrator

Office Administrator

OOH Telephone Triage GP Bank

Business Administrator - HMP Bullingdon

Assistant Patient Pathway Administrator

People Admin Assistant

Events Coordinator - Soho Farmhouse

Sales Representative_Renewable Energy

Medical Records Officer – 6 Month Fixed Term Contract

Accounts and Admin Assistant

Software Development Engineer, CDSI

Conveyancing Assistant

Office Manager/Executive Assistant

Operations Controller

Pensions Manager

Programme Scheduling Support

Associate Educational Psychologist

Sales Representative - UK

Sessional (Bank) General Practitioner, Out of Hours (OOH) Service

Sales Manager

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