Office assistant Work, Jobs in Inverleith, Mln (with Salaries)

Administration Support Assistant
The garage conversion company —Loanhead
- £12.71 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Free parking
Quick apply
15h
Receptionist/Administration
SENECA MEDICAL GROUP —Edinburgh
- Full-time
- Customer service
- English
- Microsoft Office
Quick apply
6d
Assistant Company Secretary
Scotland’s Rural College (SRUC) —Edinburgh
- £30,307 - £34,444 a year
- Full-time
- Hybrid work
- English
- Communication skills
- Annual leave
- Flexible schedule
1d
Executive Assistant
Glenmorangie —Edinburgh
- Full-time
- Microsoft Office
- Communication skills
12d
Receptionist/Administrator
Milton Surgery —Edinburgh
- From £24,784.50 a year
- Part-time
- Customer service
- Microsoft Office
- Administrative experience
Quick apply
Receptionist
MHDV —Edinburgh
- Up to £13.70 an hour
- Hotel
- IT
- Free parking
- Employee assistance programme
Quick apply
Administrative Assistant
School Talent —Edinburgh
- £26,472 - £28,888 a year
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Employee assistance programme
- Employee discount
Quick apply
1d
Receptionist
Cairn Hotel Edinburgh —Edinburgh
- £12.80 an hour
- Weekend availability
- Hospitality
- Hotel
- Hotel experience
- Employee assistance programme
- Employee discount
Quick apply
Front Office Assistant
TOC Accountants —Kirkcaldy
- £25,420 - £29,000 a year
- Part-time
- Microsoft Word
- Microsoft Outlook
- Microsoft Office
- Free parking
Quick apply
5d
Office Manager/Personal Assistant
MKP Estate Limited —Edinburgh
- £25,420.00 - £50,205.31 a year
- Full-time
- English
- Microsoft Office
- Hotel
Quick apply
2d
254949 (KA) Admin Assistant
NHS Scotland —Dalkeith
- £26,696 - £28,988 a year
- Word processing
- Administrative experience
- Front desk
1d
254945 (AP) Medical Secretary
NHS Scotland —Bonnyrigg
- £29,103 - £31,409 a year
- Administrative experience
- Organisational skills
- IT
2d
Receptionist/Bar Host - New Hotel Opening
Point A Hotels —Edinburgh
- £13.18 an hour
- Full-time
- Bar
- Customer service
- Hotel
- Annual leave
Quick apply
11d
Audio Typist/Legal Secretary
James Thomson & Son —Kirkcaldy
- £13.50 an hour
- Part-time
- Microsoft Word
- Microsoft Outlook
- Microsoft Office
Quick apply
5d
Tech Transfer Admin Assistant
AliveDx —Penicuik
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Annual leave
6d
Admin Assistant - Care Home
Barchester Healthcare —Dalkeith
- £13.20 an hour
- Computer skills
- Employee discount
- Referral programme
Quick apply
5d
Senior Executive Assistant to the CEO
Blue Energy —Edinburgh
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
8d
Social Media/Administrative Assistant
The Larder West Lothian —Livingston
- £27,785.65 a year
- Part-time
- CRM software
- Social media management
- Administrative experience
- Free parking
- Employee discount
Quick apply
Hotel Receptionist
The Glasshouse Hotel —Edinburgh
- £12.71 an hour
- Weekend availability
- Hotel
- Hotel experience
- Employee assistance programme
- Referral programme
Quick apply
Medical Receptionist
Almond Group Practice —Kirkliston
- From £13 an hour
- Part-time
- Administrative experience
- IT
- In-person
Quick apply
9d

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Administration Support Assistant

The garage conversion company
Loanhead

Quick apply

Job details

Permanent | Full-time
£12.71 an hour
15 hours ago

Benefits

Free parking
Casual dress
Company pension
Company events
On-site parking

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Customer service
Filing
Microsoft Office
Administrative experience
Project management
QuickBooks
Data entry
Organisational skills
Computer skills
Construction experience
Clerical experience
Bookkeeping
Communication skills
Office experience

Full job description

Job Summary

We are seeking a proactive and detail-oriented Administration Support Assistant to join our dynamic team. In this role, you will be the backbone of our administrative operations, ensuring smooth daily functions and providing essential support across departments. Your energetic approach and organizational skills will help maintain an efficient office environment, enabling the team to focus on their core objectives. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant workplace culture.

Key Responsibilities

General Administration

Provide day-to-day administrative support to the Managing Director, Operations Manager and wider team.
Maintain accurate company records, documents and filing systems.
Manage incoming and outgoing correspondence, including emails, letters and documentation.
Prepare reports, spreadsheets and documents as required.
Maintain organised electronic and paper-based filing systems.
Support the implementation and improvement of office systems and procedures.
Assist with general office administration and business support tasks.

Customer Support & Communication

Act as a professional and friendly point of contact for customers.
Respond to customer enquiries by telephone, email and other communication channels.
Schedule appointments, surveys, meetings and customer visits.
Provide customers with project updates where appropriate.
Record customer queries, requests and concerns and ensure they are communicated to the relevant team members.
Support the customer journey from initial enquiry through to project completion.
Help maintain the company's reputation for excellent service and communication.

Project Administration

Provide administrative support to the Operations Manager and Site Supervisors.
Maintain accurate project records and documentation.
Update project trackers, schedules and progress reports.
Assist with preparing project information, specifications and customer documentation.
Maintain records of drawings, approvals, variations and project communications.
Support project completion processes, including handover documentation and customer records.
Ensure operational paperwork is completed and filed correctly.

Employee & Subcontractor Support

Maintain subcontractor records and compliance information.
Assist with coordinating subcontractor details and availability.
Support communication between office staff, site teams and subcontractors.
Assist with organising meetings, briefings and internal communications.
Help ensure all required documentation is current and accessible.

Supplier & Materials Administration

Assist with supplier communication and administration.
Support the ordering and tracking of materials where required.
Maintain records of purchase orders, deliveries and invoices.
Liaise with suppliers regarding delivery schedules and documentation.
Assist the operational team in ensuring materials are available when required.

Health & Safety & Compliance Support

Assist with maintaining Health & Safety records and documentation.
Keep training records, certificates and compliance documents up to date.
Support preparation for audits, inspections and reviews.
Ensure company documentation is correctly stored and easily accessible.
Assist the management team with compliance administration.

Systems & Process Improvement

Maintain accurate data within company systems.
Update customer databases, project management systems and internal trackers.
Identify opportunities to improve administrative processes.
Support the introduction of new systems and procedures.
Maintain confidentiality of customer, employee and company information.
Prior office experience demonstrating familiarity with administrative procedures.
Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools (Gmail, Drive, Calendar).
Experience with data entry and maintaining organized records in a fast-paced environment.
Excellent organizational skills with the ability to prioritize tasks effectively.
Demonstrated ability to handle phone calls professionally while maintaining courteous communication standards.
Clerical experience involving document preparation, filing systems, and basic bookkeeping using QuickBooks is preferred.
Familiarity with office equipment such as printers, scanners, and telephones is advantageous.

Skills & Experience

Essential

Previous experience in an administrative, office support or customer service role.
Excellent organisational skills and attention to detail.
Strong written and verbal communication skills.
Good working knowledge of Microsoft Office and computer systems.
Ability to manage multiple tasks and prioritise effectively.
Professional and approachable manner.
Ability to work independently and as part of a team.

Desirable

Experience within construction, property improvement, refurbishment or a trade-based business.
Experience supporting project teams or operational departments.
Knowledge of construction terminology.
Experience using CRM, project management or scheduling systems.
Experience dealing with customers, suppliers and subcontractors.

Personal Attributes

Highly organised and reliable.
Professional, friendly and approachable.
Strong attention to detail.
Positive attitude and willingness to support others.
Able to manage changing priorities in a busy environment.
Takes ownership of tasks and ensures they are completed.
Customer-focused with a commitment to providing excellent service.
Enjoys working as part of a growing team.

Join us as an Administration Support Assistant and become a vital part of our energetic team! Your dedication will help us create a seamless office environment where productivity thrives and every task is handled with enthusiasm and precision.

Pay: £12.71 per hour

Benefits:

Casual dress
Company events
Company pension
Free parking
On-site parking

Work Location: In person

Quick apply

Refine Your Search

office assistant jobs in inverleith, mln

Administration Support Assistant

Receptionist/Administration

Assistant Company Secretary

Executive Assistant

Receptionist/Administrator

Receptionist

Administrative Assistant

Receptionist

Front Office Assistant

Office Manager/Personal Assistant

254949 (KA) Admin Assistant

254945 (AP) Medical Secretary

Receptionist/Bar Host - New Hotel Opening

Audio Typist/Legal Secretary

Tech Transfer Admin Assistant

Admin Assistant - Care Home

Senior Executive Assistant to the CEO

Social Media/Administrative Assistant

Hotel Receptionist

Medical Receptionist

I want to receive the latest job alerts for office assistant in inverleith, mln

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