Training and Workforce Administrator (Part-Time)
*This role does not offer sponsorship*
Job Title: Training & Workforce Administrator
Location: This is an on-site role working at our beautiful location in the village of Market Overton, Rutland.
Job Type: Part Time – 16 hours per week
Working Pattern: Flexible working pattern to be agreed (typically over two full days, four half days or another agreed arrangement)
Salary: £11,562 per annum (FTE £28,898) (Pay Point 9 – £13.86 per hour)
About Us –
The Lodge Trust CIO is a Christian charity based in Market Overton, Rutland, providing supported living, residential care, day opportunities, and work-based activities for adults with learning disabilities. Our mission is to create a community where people are valued, encouraged, and empowered to live life to the full.
Our 20-acre rural site includes homes, workshops, a café, gardens, woodland, and a camping and caravan site. Rooted in Christian values of compassion, respect, and kindness, we seek to create a welcoming community where dignity, independence, and personal growth are encouraged.
Role Purpose –
As our Training & Workforce Administrator, you will play a vital role in ensuring our colleagues receive the right training at the right time while supporting effective workforce planning across the organisation.
Working closely with the Training & Compliance Manager and Operational Leaders, you will coordinate training programmes, maintain accurate workforce records, administer staff rotas, and produce compliance information that helps us deliver safe, effective and well-led services. This is an excellent opportunity for an organised administrator who enjoys working with data, digital systems and people.
Key Responsibilities –
- Coordinate mandatory, refresher and specialist training programmes across the organisation
- Maintain accurate training records and monitor compliance using Click Learning and other workforce systems
- Manage training bookings, attendance records, certificates and evaluation documentation
- Support new starter inductions by monitoring progress and maintaining induction records
- Provide administrative support for competency assessments, supervision records and staff development reviews
- Administer the organisation's staff rota using RotaCloud, ensuring training and staffing requirements are effectively coordinated
- Process annual leave requests and maintain accurate workforce information within RotaCloud
- Produce regular reports on training compliance, workforce planning and staffing information
- Analyse workforce data to identify overdue training, compliance risks and trends for managers
- Support CQC compliance, audits, inspections and workforce reporting, including maintaining the Adult Social Care Workforce Data Set (ASC-WDS)
- Contribute to continuous improvement by identifying opportunities to enhance workforce administration processes and digital systems
What We're Looking For –
- An organised and highly accurate administrator with experience in a busy office or workforce administration environment
- Excellent planning and time management skills with the ability to manage multiple priorities and deadlines
- Strong Microsoft 365 skills, particularly Excel, Outlook, Word and Teams
- Confidence working with digital systems, databases and workforce information
- Experience producing reports and analysing data to support operational decision-making
- Excellent written and verbal communication skills with the ability to build positive working relationships across departments
- The ability to maintain confidentiality and handle sensitive information in line with GDPR requirements
- Experience using Learning Management Systems, RotaCloud or similar workforce management software would be advantageous
- Experience within health, social care or another regulated environment would be beneficial
- A proactive, methodical and solution-focused approach with pride in producing work of a consistently high standard
- Someone who is comfortable working within and supporting the Christian ethos and values of The Lodge Trust
Why Join Us –
- Be part of a unique, faith-based community where people and purpose come together
- Play a key role in supporting the development, wellbeing and success of our workforce
- Enjoy a varied role combining training coordination, workforce planning, administration and data analysis
- Work within a supportive team that values collaboration, continuous improvement and professional development
- Help ensure colleagues are equipped to deliver outstanding support for adults with learning disabilities
- Develop your career within a growing organisation committed to quality, compliance and excellent care
Additional Benefits –
- Company Pension Scheme – through our partnership with Standard Life
- 28 Days Annual Leave – including bank holidays (or equivalent time off)
- Up to 3 Extra Annual Leave Days – for each completed year of service
- Benenden Health Scheme – affordable healthcare cover
- Care Sector Discount Scheme – through Blue Light Card
- Ongoing Training & Development – to support your career growth
- Career Progression Opportunities – we promote from within
- Free On-Site Parking – convenient and cost-effective
- Café Discount – savings on food and drinks
- Refer a Friend Bonus – earn £200 when you bring great talent to our team
Job Types: Part-time, Permanent
Pay: £13.86 per hour
Ability to commute/relocate:
- Oakham LE15 7PL: reliably commute or plan to relocate before starting work (required)
Application question(s):
- Do you have a Diploma in Health and Social Care or equivalent qualification?
- This is a part-time position for 16 hours per week, with some flexibility required. Are you able to commit to this schedule?
- In 150 words or fewer, tell us what makes you a good fit for this role?
- How many years administrative experience do you have?
- Do you have experience with Rota systems such as Rota Cloud?
- The Lodge Trust is a Christian organisation that promotes Christian values in its work. Are you willing to support and work within this ethos?
- Have you previously worked in a role where you were responsible for recording staff training?
- Do you currently have the legal right to work in the UK without time restrictions (e.g., British or Irish citizenship, Indefinite Leave to Remain)?
Work Location: In person
