Remote virtual assistant Work, Jobs (with Salaries)

Administration Assistant
Norfolk Building Group Ltd —Remote
- £15 - £20 an hour
- Part-time
- Remote
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
11d
Part-time Secretary
Ashurst McDermott Hall Trust —Remote
- £15 - £20 an hour
- Part-time
- Remote
- Administrative experience
- Organisational skills
- Office experience
- Work from home
Quick apply
8d
Freelance Personal Assistant
Connections in Mind —Remote
- £17 an hour
- Monday to Friday
- Remote
- Google Suite
- Social media management
- Customer service
- Flexible schedule
Quick apply
Part Time Assistant - Software Company
Brussel Lake Paragon —London
- £24,420.00 - £47,333.62 a year
- Part-time
- Remote
- Customer service
- English
- Accounting
Quick apply
1d
Medical Secretary
Gaity Ahmad limited —Remote
- From £12.75 an hour
- Part-time
- Remote
- Organisational skills
- IT
- Medical terminology
Quick apply
12d
Administrative Assistant
Lightspeed Systems —Remote
- Remote
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
9d
Customer Assistant - Online
Morrisons —Bedford
- Annual leave
- Employee discount
Quick apply
Claims Assistant - Temporary
Waggel Pet Insurance —Remote
- From £27,500 a year
- Full-time
- Remote
- Microsoft Office
- Organisational skills
- Financial services
- Work from home
Quick apply
2d
Telephone Receptionist
Your Office & PA —Runcorn
- £12.75 an hour
- Part-time
- Remote
- Customer service
- Front desk
- Typing
- Work from home
- Flexible schedule
Quick apply
6d
Office Administrator
AD Business Recovery Limited —Remote
- £17,000 - £22,000 a year
- Full-time
- Remote
- Google Suite
- Administrative experience
- Driving
Quick apply
6h
Sales and Operations Office Administrator
The Freehold Collective —Remote
- £18 - £20 an hour
- Remote
- Administrative experience
- Supervising experience
- Office experience
Quick apply
3d
Virtual Personal Assistant (Night)
Comxo —Datchet
- £22,031 a year
- Weekend availability
- Remote
- Microsoft Word
- Hospitality
- Microsoft Excel
Subject Access Request Assistant 6m FTC 21hrs/week
Stonegate Group —Remote
- £21,000 a year
- Part-time
- Remote
- Microsoft Office
- Administrative experience
- Organisational skills
- Annual leave
- Employee discount
Quick apply
12d
Online Assistant
Sainsbury's —Truro
- £13.23 an hour
- Employee assistance programme
- Employee discount
7d
Evening/Weekend Online Administration Assistant
Trade Outlet —Ellesmere Port
- From £12.71 an hour
- Part-time
- Microsoft Word
- Microsoft Outlook
- English
- Free parking
Quick apply
Marketing Assistant
Watermill Accounting —Cambridge
- Remote
- Communication skills
- Work from home
Executive Assistant (United Kingdom)
GitLab —Remote
- Full-time
- Remote
- English
- Administrative experience
- Leadership
- Employee stock purchase plan
- Annual leave
8d
Business Support Assistant
English Heritage —Remote
- From £24,852 a year
- Remote
- English
- Microsoft Office
- Administrative experience
- Employee assistance programme
- Employee discount
1d
Executive Assistant (contract)
Microsoft EMEA —Remote
- £105 - £120 a day
- Full-time
- Remote
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
Administrative Assistant
Guy Carpenter —London
- Full-time
- Remote
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
1d

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Administration Assistant

Norfolk Building Group Ltd
Remote

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Job details

Part-time
£15 - £20 an hour
11 days ago

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Accounting software
Maintenance
Microsoft Office
Xero
Administrative experience
QuickBooks
Organisational skills
Construction
Clerical experience
Phone etiquette
Communication skills
Time management
Office experience

Full job description

Administrative Assistant

Construction & Building Maintenance Company

We are seeking a highly organised and proactive Administrative Assistant to support the day-to-day operations of a busy construction and building maintenance company. The role involves managing administrative processes from initial customer enquiry through to quotation, project delivery, invoicing, and payment collection.

The successful candidate will play a key role in ensuring projects are administered efficiently, documentation is maintained accurately, and financial records are processed using Xero accounting software.

The position requires excellent organisational skills, attention to detail, strong communication abilities, and the capacity to manage multiple tasks simultaneously within a fast-paced environment.

Key Responsibilities General Administration

Answer incoming telephone calls and direct enquiries appropriately.
Manage company email inboxes and respond to customer enquiries.
Maintain company filing systems, both electronic and paper-based.
Prepare, update, and manage spreadsheets, trackers, and databases.
Schedule meetings and appointments.
Order office supplies and manage stationery requirements.
Maintain company records and documentation.
Assist with general office management duties.

Customer Service & Client Liaison

Act as the first point of contact for clients and customers.
Log new enquiries and maintenance requests.
Schedule site visits and surveys.
Liaise with clients regarding project updates.
Follow up quotations and customer enquiries.
Build and maintain positive customer relationships.
Handle customer queries professionally and efficiently.

Quotation & Tender Administration

Prepare quotations from information provided by management.
Issue quotations to clients.
Maintain quotation registers and tracking systems.
Monitor outstanding quotations.
Follow up quotations to obtain feedback and secure work.
Assist in preparing tender submissions and supporting documentation.
Maintain records of pricing and tender information.

Project Administration

Create project files and job folders.
Issue work orders and job instructions.
Maintain project trackers and progress reports.
Monitor project documentation.
Coordinate information between clients, subcontractors, suppliers, and site teams.
Track project milestones and completion dates.
Ensure all documentation is filed and stored correctly.

Purchase Orders & Supplier Management

Raise purchase orders.
Track supplier orders and deliveries.
Monitor supplier invoices against purchase orders.
Liaise with suppliers regarding pricing and delivery schedules.
Maintain supplier records and contact information.
Resolve invoice discrepancies where required.

Xero Accounting ResponsibilitiesSales Ledger

Create and issue invoices through Xero.
Ensure invoices are issued promptly following completion of works.
Monitor customer accounts.
Maintain accurate customer records.
Reconcile payments received.
Chase overdue accounts and outstanding debt.
Produce aged debtor reports.

Purchase Ledger

Process supplier invoices into Xero.
Match invoices against purchase orders.
Monitor supplier payment schedules.
Prepare payment runs for management approval.
Maintain accurate supplier records.

Bank Reconciliation

Perform daily and weekly bank reconciliations.
Allocate customer and supplier payments.
Investigate discrepancies.
Ensure financial records remain accurate and up to date.

Financial Administration

Assist with cash flow reporting.
Prepare financial information for management.
Support accountants during month-end and year-end processes.
Assist with VAT return preparation.
Maintain organised financial records and documentation.

Contract & Compliance Administration

Maintain health and safety records.
Assist with RAMS documentation.
Manage training and certification records.
Track employee qualifications and expiry dates.
Maintain insurance documentation.
Monitor vehicle documentation, MOTs, servicing, and inspections.
Ensure compliance records remain current.

Scheduling & Resource Planning

Coordinate labour schedules.
Book subcontractors.
Schedule deliveries and site visits.
Coordinate reactive maintenance call-outs.
Manage company diaries and calendars.
Assist in workforce planning and allocation.

Document Control

Prepare and issue contracts.
Maintain project correspondence records.
Control document revisions.
Manage electronic document filing systems.
Ensure documents are distributed to relevant parties.
Archive completed project files.

Payment & Credit Control

Monitor outstanding invoices.
Contact customers regarding overdue payments.
Maintain payment schedules.
Produce debt reports.
Assist management in managing cash flow.
Record and track retention monies where applicable.

Skills & Experience RequiredEssential

Previous administrative experience.
Strong organisational and time management skills.
Excellent verbal and written communication skills.
Good working knowledge of Microsoft Office (Excel, Word, Outlook).
Experience using Xero accounting software.
Ability to prioritise workload and meet deadlines.
Strong attention to detail.
Professional telephone manner.

Desirable

Experience within the construction, maintenance, or building industry.
Knowledge of construction terminology and processes.
Experience raising purchase orders and processing invoices.
Understanding of construction project administration.
Knowledge of health and safety documentation.

Personal Attributes

Highly organised.
Reliable and dependable.
Proactive and self-motivated.
Professional and approachable.
Able to work independently and as part of a team.
Strong problem-solving skills.
Ability to maintain confidentiality.
Comfortable working in a fast-paced construction environment.

Pay: £15.00-£20.00 per hour

Work Location: Remote

Quick apply

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