Administrative services manager Work, Jobs in Aberdeen, Abe (with Salaries)

Business Support Co-ordinator (Part-time)
Charlie House —Aberdeen
- £10,800 a year
- Part-time
- Microsoft Powerpoint
- Microsoft Excel
- Administrative experience
Quick apply
Operations Administrator
First Response Group —Aberdeen
- £14 an hour
- Monday to Friday
- Customer service
- Administrative experience
- Organisational skills
- Annual leave
Quick apply
6d
Care Home Administrator
Pitfodels —Cults
- £14.02 an hour
- Full-time
- Microsoft Outlook
- Microsoft Office
- Administrative experience
- Free parking
- Sick pay
Quick apply
15h
Administrative Assistant
Genny Hire Ltd —Inverurie
- Full-time
- Microsoft Office
- Administrative experience
- Driving
- Free parking
- Flexible schedule
Quick apply
3d
Transport Operations Manager
A&I Autos —Stonehaven
- £30,000 - £50,000 a year
- Full-time
- Bilingual
- Management
- Administrative experience
- Free parking
Quick apply
Administrator
Able Care at Home —Aberdeen
- £13.45 an hour
- Full-time
- Administrative experience
- Organisational skills
- IT
Quick apply
5d
Senior Document Controller - Subsea Projects
DOF —Aberdeen
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
Quick apply
Administration Assistant
WM Donald —Stonehaven
- £27,500 - £30,000 a year
- Full-time
- English
- Microsoft Office
- Programmable logic controllers
Quick apply
Lettings Coordinator
Aberdeen Lettings and Management —Aberdeen
- From £26,000 a year
- Full-time
- Administrative experience
- In-person
Quick apply
10h
Marketing Specialist
Global Energy Group —Aberdeen
- Full-time
- Marketing
- Bachelor's degree
- Organisational skills
5d
Care Coordinator
Healthrites care solutions —Aberdeen
- £25,000 - £28,000 a year
- Part-time
- Management
- Driving
- In-person
Quick apply
9h
Operations Dispatcher
PrimeFlight —Aberdeen
- Customer service
- Driving
Assistant Project Manager (Survey)
First Tech Group —Aberdeen
- Microsoft Word
- Microsoft Excel
- Computer literacy
Treasury Operations Lead
Borr Drilling —Aberdeen
- Full-time
- English
- Bachelor's degree
- IT
General Manager
Watermelon Catering —Aberdeen
- Up to £35,000 a year
- Full-time
- Hospitality
- Management
- Administrative experience
- Employee discount
Quick apply
Sales Manager
Patriot International —Aberdeen
- Monday to Friday
- Sales
- Microsoft Office
- Administrative experience
7d
Account Manager - Boots Bon Accord Centre
Guerlain —Aberdeen
- Part-time
- Microsoft Powerpoint
- Customer service
- Employee discount
Store Manager
Vision Express —Inverurie
- Leadership
- School
- Annual leave
- Employee assistance programme
Assistant Store Manager
Levi Strauss & Co. —Aberdeen
- Weekend availability
- Sales
- Administrative experience
- Leadership
- Annual leave
- Employee assistance programme
Quick apply
12d
Registered Care Home Manager
CTA healthcare LTD —Ellon
- £32,500 - £40,000 a year
- Full-time
- Management
- Medication administration
- Nursing home
- Free parking
- Health & wellbeing programme
Quick apply

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Business Support Co-ordinator (Part-time)

Charlie House
Aberdeen

Quick apply

Job details

Part-time
£10,800 a year

Qualifications

Microsoft Powerpoint
Driving Licence
Microsoft Excel
Administrative experience
IT

Full job description

Charlie House is a locally based children’s charity which engages in activities and projects to support children with life-limiting and life-threatening conditions, and their families, in North-east Scotland.

We have an exciting opportunity within our team for a Business Support Co-ordinator, reporting to the CEO.

This post will provide essential administrative, facilities, HR, payroll, health & safety and fundraising support within the charity.

We are looking for someone who a confident self starter with administrative experience, and is a passionate and enthusiastic people person. If you feel that you can help us to deliver our goals, we look forward to receiving your application.

Position

Business Support Co-ordinator

Type

Part-Time

Hours

15 hours per week (days/hours flexible)

Salary

£10,800 per annum

Location

Charlie House HQ, Aberdeen

Reports to

CEO

Main Duties

· Perform general office tasks including co-ordinating reception rota, processing incoming and outgoing mail, managing enquiries and managing relationships with external service providers

· Maintain accurate inventory of office and IT equipment & licence agreements and key cards

· Schedule and oversee office maintenance tasks

· Respond to maintenance emergencies, including issues related to electrical systems, heating, fire and intruder alarms and door entry system

· Manage office equipment supply needs, including furniture, IT, kitchen appliances, office equipment and general stationery

· Conduct regular housekeeping inspections and oversee the delivery of cleaning services

· Review existing office procedures and provide recommendations for development and improvements

· Document office processes and maintain up-to-date maintenance records

· Assist line manager in implementing and maintaining Health & Safety procedures ensuring compliance with relevant legislation

· Prepare for and assist with emergency building evacuation

· Carry out routine Health & Safety checks including weekly fire alarm testing and monthly water inspections.

· Promote a safe working environment by updating signage and supporting in ensuring staff awareness of safety requirements.

Co-ordination of office volunteers ensuring tasks are assigned appropriately

Provide comprehensive HR administrative support
Act as a liaison between management and outsourced provider to address HR tasks

· Maintain and update employee records in personnel files and HR system.

· Assist with ongoing HR projects and continuous improvement initiatives

Support recruitment activities including arranging interviews, liaising with hiring managers and issuing correspondence to candidates.

· Coordinate onboarding and offboarding processes, ensuring all documentation is completed accurately.

· Monitor, record and follow up employee absences

· Monitor, schedule and coordinate training requirements

· Administer PVG Checks where required

· Respond to HR-related queries in a timely and professional manner, monitoring and managing the HR inbox to ensure all enquiries are actioned appropriately.

Collate payroll inputs reports from BrightHR including sickness, new starters, leavers, salary changes.

· Ensure accurate administrative recording to track merchandise movements

· Maintain secure, organised merchandise storage ensuring adequate stock levels and support in regular stock audits.

Provide administrative support for fundraising activities and events including donor thank you letters and supporter communications

· Prepare merchandise boxes for events, ensuring correct paperwork accompanies all items

Attend fundraising activities and events as required to provide support
Accurately input and update information within the CRM system, including Gift Processing and Volunteering hours

· Ensure that up to date, accurate records of volunteers and associated volunteering activities across the Charity are recorded.

· Ensure record keeping complies with GDPR legislation and safeguarding best practice.

· Maintain and manage positive volunteer relationships

· Work with the wider team to establish volunteering needs across the charity and support engaging volunteers to support those needs.

· Carry out volunteer recruitment campaigns and interview subsequent applicants

This list is not exhaustive and other duties will be required to be undertaken from time to time to ensure the effective delivery of responsibilities associated with the post

Key external contacts

You will develop strong links with:

Recruitment agents, professional bodies for employment advice and advocacy

Key internal contacts

You will work closely will all departments

Financial dimension

You will be responsible for supporting in the preparation of the annual budgets

Other considerations

Ensure regulatory compliance – with internal policy and procedure alongside external requirements e.g. HR, payroll, health and safety, fundraising standards, GDPR, practices and policies.

You may be required to occasionally work out with normal office hours to attend meetings or events. You may also be required to travel throughout the North-east although expenses are covered and time off in lieu is given where possible.

Promotion of Charlie House is an integral part of the role, and as such, you may be required to feature in our magazine, articles, website and social media.

Holiday entitlement

31 days annually plus 4 public holidays pro rata and a day off for your birthday

Personal Specification

Essential experience

Administrative experience

Desirable Experience

· Experience in facilities co-ordination

· Understanding of Health & Safety regulations and compliance

· Previous experience using databases - sound knowledge of IT packages including word, excel and powerpoint

Essential skills & abilities

· Strong ability to organisational and multi-task

· Confident communicator with good problem-solving skills

· Excellent collaborative and team working skills

· Ability to manage service providers and foster positive working relationships

· Ability to manage stock processes and documentation with accuracy

Ability to work under pressure

Desirable Qualifications

· Full UK Driving Licence

For informal enquiries please contact Natasha Paterson, HR Business Partner - [email protected]

Pay: £10,800.00 per year

Work Location: In person

Quick apply

Refine Your Search

administrative services manager jobs in aberdeen, abe

Business Support Co-ordinator (Part-time)

Operations Administrator

Care Home Administrator

Administrative Assistant

Transport Operations Manager

Administrator

Senior Document Controller - Subsea Projects

Administration Assistant

Lettings Coordinator

Marketing Specialist

Care Coordinator

Operations Dispatcher

Assistant Project Manager (Survey)

Treasury Operations Lead

General Manager

Sales Manager

Account Manager - Boots Bon Accord Centre

Store Manager

Assistant Store Manager

Registered Care Home Manager

I want to receive the latest job alerts for administrative services manager in aberdeen, abe

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