Administrative officers Work, Jobs in Bannockburn, Stg (with Salaries)

Document Controller
Omexom UK —Scotland
- AutoCAD
- Microsoft Office
- Administrative experience
Operations Support Administrator
M Group —Glasgow
- Microsoft Office
- Business development
- Leadership
- Annual leave
- Employee assistance programme
7h
Engagement Analyst (Complaints)
OFGEM —Glasgow
- £29,313 - £33,936 a year
- Part-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Annual leave
- Flexible schedule
6d
Document Controller/Administrator
KBR —Glasgow
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
10d
Repairs Administrator - Reactive
Ross and Liddell Ltd —Glasgow
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Annual leave
Quick apply
3d
Project Administrator
Morris & Spottiswood —Glasgow
- Hybrid work
- Microsoft Office
- Administrative experience
- Organisational skills
Factoring Compliance Administrator
Ross and Liddell Ltd —Glasgow
- 8 hour shift
- Microsoft Excel
- Customer service
- Administrative experience
- Annual leave
Quick apply
3d
Junior Document Controller
Altrad —Glasgow
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Development & Stat Process Officer
Iberdrola Group —Cambuslang
- From £55,000 a year
- Organisational skills
- Communication skills
- Annual leave
- Employee discount
10d
Business Support Manager
OFGEM —Glasgow
- £35,232 - £48,561 a year
- Part-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
- Flexible schedule
13d
Regional Administrator, West of Scotland Area Services
Scottish Autism —Glasgow
- £25,974 - £27,282 a year
- Full-time
- Microsoft Office
- Communication skills
- Employee assistance programme
Quick apply
13d
Project Support Officer
KBR —Glasgow
- Full-time
- Hybrid work
- Microsoft Powerpoint
- SharePoint
Commercial Administrator
H&MV Engineering —Hillington
- Full-time
- Hybrid work
- Customer service
- Administrative experience
- IT
Quick apply
Technical Administrator (1-year contract)
NORIT Activated Carbon —Glasgow
- Temporary
- Maintenance
- Administrative experience
Quick apply
Commercial Administrator
GAP Group —Glasgow
- Full-time
- Administrative experience
- Organisational skills
- Communication skills
Contract Controller
Veolia Water Outsourcing Limited —Seafield
- £27,000 a year
- Full-time
- Microsoft Excel
- Microsoft Office
- Administrative experience
- Annual leave
- Employee discount
Quick apply
2d

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administrative officers jobs near bannockburn, stg

Document Controller

Omexom UK -
Scotland

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Job details

Qualifications

AutoCAD
Procurement
GCSE
Microsoft Office
Administrative experience
IT
Document management systems
Communication skills
Office experience

Full job description

Job Title: Document Controller

Reporting to: Operations Manager

Business Unit: Substations

Purpose of the position:

The key job functions will be to maintain the flow of documents, providing an auditable trail of incoming and outgoing documentation using the company procedures and systems, both manually and / or electronically.

Tasks will include uploading / downloading, copying and printing of incoming and outgoing project documents and drawings. Archiving and filing will also be required, along with general office administration.

Working in accordance with ISO9000 procedures, the ideal candidate will be able to comply fully with current practices and contribute to the policy of continuous improvement.

Responsibilities & Duties:

Including but not limited to the following:

Manage the control of drawings and design documentation throughout the lifetime of a project. This will include the issue of drawings at various stages through the project and will require the maintenance of Contract Drawing Registers and Drawing Transmittals.
Track and control the receipt and storage of all technical and engineering records using the Document Management System database, client based IT Systems and Viewpoint.
Track and control the issue of all technical and Design records including version control and recording
Compile project technical information from suppliers, designers and clients.
Upload drawings and technical records to Client specified document management systems, eg. Aconex, Buzzsaw, etc., for interaction with clients and suppliers.
Prepare hardcopy output of engineering and technical records and drawings for issue to site project teams, commissioning, clients and others.
Produce Operation & Maintenance manuals and Final (As Built) Records for issue to clients.
Ensure compliance with the Omexom Quality Management System, in relation to the control of documents produced both internally and by our subcontractors, and ensure Quality Checks are undertaken on documents and drawings prior to distribution.

Governance:

Interfaces and relationships with key stakeholders:

Operations Manager
Project Managers
Project Teams
External suppliers, clients etc.

Person Specification

Qualifications and experience

The jobholder must be a results focused self-starter with the enthusiasm, motivation and initiative to succeed in this role, possessing:

Evidence of previous experience of providing document control within a busy business environment
Recent experience in providing administrative support within an office environment.
A good standard of educational attainment with a minimum requirement for GCSE passes in English and Maths.
Sound IT skills, including use of the Microsoft Office package with the ability to quickly learn new skills and become familiar with new software packages.
Excellent organisational, communication and interpersonal skills, able to relate to staff at all levels.
Be able to work under pressure, be a team player and have a high level of self-motivation.
Possess the ability to use your initiative to ensure new skills and tasks are picked up easily.
The flexibility to work additional hours whenever required.

Desirable Skills and Competencies

Relevant additional qualifications which will assist in ensuring high levels of performance.
Evidence of recent administrative experience in a similar commercial or technical organisation, familiarity with an electrical utility contracting environment will be an advantage.
Previous experience of using a computerized Document Management System (DMS).
Previous experience in the use of AutoCAD design software package.
Previous administrative experience in compiling tender or procurement documentation will also be an advantage.

Values

In line with Omexom’s values, the jobholder must the following qualities:

Team Spirit & Generosity –able to work effectively within and contribute to the Omexom team to deliver results, provide support and drive performance.

Trust and Empowerment –enjoy managing their responsibilities and time to ensure work is completed efficiently and professionally.

Integrity and Responsibility – enjoy taking responsibility for their duties and managing these effectively to ensure efficient high quality results.

Innovation & Entrepreneurship –continually strive to improve processes and introduce new initiatives to improve efficiency.

Apply Now

Refine Your Search

administrative officers jobs in bannockburn, stg

Document Controller

Operations Support Administrator

Engagement Analyst (Complaints)

Document Controller/Administrator

Repairs Administrator - Reactive

Project Administrator

Factoring Compliance Administrator

Junior Document Controller

Development & Stat Process Officer

Business Support Manager

Regional Administrator, West of Scotland Area Services

Project Support Officer

Commercial Administrator

Technical Administrator (1-year contract)

Commercial Administrator

Contract Controller

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