About Us
Evotech Technical Services, part of the Evotech Group, is one of the country’s leading providers of technical maintenance solutions and compliance services. At our core is our technical expertise, allowing us to offer specialist solutions built on over 20 years of industry experience.
With a growing national team of dedicated employees, we provide high-quality services to clients within the retail, healthcare, education, industrial and commercial sectors.
At the heart of our business is our commitment to supporting both our customers and our people. As we continue to grow, we are looking for an organised and proactive HR Coordinator to join our team at our Elland Head Office.
About the Role
Reporting to the HR Manager, you will provide comprehensive HR and administrative support across the business, acting as the first point of contact for managers and employees on day to day HR matters. You will support the full employee lifecycle, from recruitment and onboarding through to employee relations administration, learning and development coordination and company fleet management.
This is an excellent opportunity for someone looking to develop their HR and administration career within a supportive and fast paced environment while making a meaningful contribution to the continued success of the company.
Key Responsibilities
Recruitment and Onboarding
- Liaise with managers to prepare and maintain job descriptions.
- Coordinate recruitment campaigns from advertising through to appointment.
- Arrange interviews and support candidates throughout the recruitment process.
- Prepare offer letters, contracts of employment and onboarding documentation.
- Complete pre-employment checks and facilitate the onboarding process for new starters.
- Support recruitment for office-based employees as well as static and mobile maintenance engineers across the UK.
Learning and Development
- Coordinate training activities and learning programmes across the business.
- Arrange and book employee training as required.
- Maintain accurate training records and follow up on outstanding training requirements.
Employee Lifecycle Administration
- Administer all aspects of the employee lifecycle, including new starters, contractual changes and leavers.
- Maintain accurate electronic and paper personnel files in line with GDPR requirements, ensuring confidential documentation is securely stored.
- Provide first-line HR advice and guidance to managers and employees, escalating more complex matters to the HR Manager where appropriate.
- Keep up to date with employment legislation and HR best practice.
- Respond to employment reference requests.
- Monitor and administer employee benefit schemes.
- Support absence management processes and maintain accurate sickness records.
Company Fleet Administration
- Assist in the management of the day to day administration of the company vehicle fleet.
- Complete mileage checks and maintain accurate vehicle movement records.
- Arrange six monthly vehicle inspections, MOTs and servicing, liaising with engineers and suppliers as required.
- Carry out DVLA licence checks.
- Coordinate vehicle changeovers, lease vehicle returns and new vehicle deliveries.
- Liaise with insurance providers regarding vehicle damage, claims and road traffic accidents.
- Arrange repairs and monitor progress with suppliers to ensure timely completion.
- Organise temporary vehicle cover where required.
- Review vehicle-related costs and supplier invoices to ensure accuracy and value for money.
- Monitor existing vehicle hires and arrange transfers to company-owned vehicles wherever possible.
- Maintain accurate vehicle files, fleet reports and telematics records.
- Set up telematics users and produce monthly fuel usage and speeding reports.
- Ensure insurance, breakdown cover, P11D records and other fleet documentation remain current and accurate.
- Maintain London Congestion Charge and Dart Charge accounts.
- Assist engineers with arranging MOTs and servicing when required.
- Manage vehicle fines promptly, including submitting appeals where appropriate.
Mobile Phones and Communications
- Assist in the management of the company mobile phone estate, including setting up devices and allocating mobile numbers to new starters.
- Produce and review monthly mobile phone usage reports.
- Monitor usage and maintain online account information, including usernames and user details.
- Arrange SIM swaps and replacement devices as required.
- Issue mobile phones and associated equipment, including chargers, screen protectors and protective cases, to new starters.
General Office Administration
- Maintain calibration logs and associated engineering equipment records.
- Monitor and replenish office stationery and kitchen supplies.
- Order uniforms and personal protective equipment (PPE) for employees.
- Undertake general administrative duties to support the HR function and wider business.
What You Will Need to Succeed in This Role
Essential
- Previous experience in an HR, recruitment or administrative role.
- Excellent organisational skills with strong attention to detail.
- The ability to manage multiple priorities and meet deadlines.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office applications, including Word, Excel and Outlook.
- The ability to handle confidential information with discretion and professionalism.
- Strong interpersonal skills and the ability to build positive working relationships.
- A proactive, flexible and hands-on approach to work.
Desirable
- A CIPD qualification or willingness to work towards one.
- Experience within facilities management, engineering or another service-based industry.
- Knowledge of UK employment legislation and HR best practice.
- Experience using HR systems and recruitment platforms.
- Experience coordinating training or employee development activities.
- Experience of fleet administration or office management responsibilities.
What We Can Offer You
- Starting salary from £30,000, dependent upon experience.
- 25 days annual leave plus bank holidays.
- Company pension, sick pay and life assurance.
- Employee wellbeing scheme.
- Training and development opportunities to support personal and professional growth.
- A friendly, professional and positive working environment.
- Flexible working arrangements can be considered.
- The opportunity to be part of a team that is central to the continued growth and sustainability of the company.
This is a permanent position working Monday to Friday, 8am to 5pm (40 hours per week).
Please send your CV, along with a brief summary of why you think this role would be a good fit for you.
Equal Opportunities
Evotech is an equal opportunities employer. We welcome applications from ex-service personnel, armed forces reservists and their families.
Pay: £30,000.00 per year
Work Location: In person
