Job Title: Payroll & Hr Administrator
Company: James Jones & Sons Ltd, (Pallet & Packaging Ltd)
Location: Larbert, FK5 4NQ
Reports to: Payroll Supervisor (1st Manager) HR Services Manager(2nd Manager)
Job Overview
Following continued business growth, we are looking for an additional Payroll & HR team member within our HR Services department.
To provide administrative support in both payroll and HR to ensure delivery of an effective HR Services Centre for managers and an efficient and positive experience for employees throughout the employee-lifecycle.
You will undertake data input and processing for payroll and provide full support for the Payroll Supervisor and HR Services Manager. In addition, you will support the HR Business Partnering team, undertaking administration relating to all aspects of the employment lifecycle including payroll.
Key activities
· You will assist in the preparation of weekly and monthly payrolls for around c1400 employees including all PAYE issues, Auto-enrolment and pension payments, SSP, calculate Holiday Pay etc.
· Processing new starters & leavers to ensure robust and compliant on-and off-boarding is undertaken in a timely manner.
· Processing information for external third parties, such as CSA and DWP.
· Producing and analysing reports for different parts of the business including finance, HR and operational teams.
· Prepare all necessary payroll data to issue to divisional Managers.
· Act as first point of contact in telephone enquiries and liaising with colleagues both via telephone and email.
· Ensure all reporting deadlines are met, and all submissions are complete, accurate and timely.
· Updating information in systems (Opera, Kronos, Sage, Infinity) to ensure information is up to date for correct payroll calculations.
· Monitoring and processing all holiday pay and ensuring compliance.
Recruitment and Onboarding:
· Assist with posting job vacancies on various platforms and liaise with recruitment managers and candidates in scheduling interviews.
· Prepare offer letters and new hire paperwork for HRBP team, including employment contracts and all associated documentation and compliance.
· Coordinate new employee inductions, where appropriate.
Employment lifecycle administration:
· Assist in documentation relating to the full employment life cycle. This includes sickness absence (e.g. Return to Work), leave (e.g. paternity leave) and retirement.
· Support co-ordination of health surveillance and occupational health referrals.
Employee Records and Data Management:
· Maintain complete, accurate and up-to-date employee records on HR and Payroll systems, ensuring regular data ‘housekeeping’.
· Process employee data changes, such as address updates, promotions, and terminations.
· Process information relating to driving licences, right to work and other employee checks.
· Generate HR reports as needed and support in monthly reporting.
· Ensure compliance with data protection and GDPR.
Benefits Administration:
· Assist with pension auto-enrolment and changes.
· Assist with enrolment on to our employee benefits platform, Help@Hand and ensuring access is removed for leavers.
General HR Administrative Support:
· Answer employee inquiries and directing to the appropriate member of the HR Business Partnering team.
· Guiding employees to our online Staff Handbook and relevant policy or procedure.
Key Skills & Experience
· Minimum 2 years current payroll experience.
· Proficient in Microsoft office.
Desirable
· Pegasus/XRLS experience , full on the job training will be given.
· End to end payroll experience.
About Us
James Jones & Sons Ltd is a 5th generation family business and one of the UK’s largest and most progressive timber processing companies with core activities in timber harvesting, sawmilling, pallets & packaging, and distribution. We operate from 27 sites across the UK, 23 Australian and 2 New Zealand sites and employ over 2,100 people. In the UK, we operate seven sawmills throughout Scotland and the northeast of England: an engineered wood manufacturing plant in the north of Scotland and pallet and packaging operations at 14 sites across the UK. We produce high quality, British grown timber for the UK construction, landscaping, and agricultural sectors; market-leading JJI-Joists for the housebuilding and construction markets and pallets and packaging for blue chip domestic and exporting businesses.
What do we stand for?
The values of James Jones & Sons Limited are its core beliefs and principles. They guide how work is carried out, how people are treated and how decisions are made. These values not only shape our culture but also play a key role in influencing how teams work together.
Understanding our values will help you decide if you want to apply.
Collaboration - we believe in the power of teamwork.
Ambition - we are driven by our ambition to be the best we can be.
Respect - we act with honesty and integrity so that everyone feels valued, safe and part of our James Jones family.
Excellence - We strive for Excellence in everything we do.
At James Jones we CARE - do you?
Why Join Us?
- Be part of a respected, innovative company, leading the way in sustainable timber.
- Work in a supportive, collaborative environment where your ideas are valued.
- Gain hands-on experience across a wide range of marketing disciplines.
- Opportunities for career growth and professional development.
- Work in a modern office environment, with a range of different collaborative workspaces.
Remuneration:
· Salary depending on experience.
· 33 days holiday
· 11% Employer Pension contribution
· Annual Bonus based on company and individual performance.
· Health & Wellbeing services (Remote GPs, Mental Health Support, Physio)
· Access to discounts for retail and leisure
· Life Assurance Cover x4
Applicants must be able to work in the UK without the need for sponsorship.
For further information about James Jones & Sons Ltd, visit www.jamesjones.co.uk
Pay: £27,000.00-£29,000.00 per year
Benefits:
- Bereavement leave
- Company pension
- Employee discount
- Free parking
- Life insurance
- Store discount
Ability to commute/relocate:
- Larbert FK5 4RB: reliably commute or plan to relocate before starting work (required)
Experience:
- Current payroll: 2 years (required)
- Human Resources administration: 1 year (required)
Work authorisation:
- United Kingdom (required)
Work Location: In person
