Part time administrator Work, Jobs in Cardiff (with Salaries)

Reception & Clinic Administrator
DOCTOR FACE Medical Aesthetics Clinic and Academy —Cardiff
- From £13 an hour
- Part-time
- Bilingual
- English
- Administrative experience
Quick apply
20h
Administrator - 18 months maternity cover - £31,537 - £34,434 (pro rata for part time)
St David's Adoption Service —Cardiff
- £31,537 - £34,434 a year
- Part-time
- Hybrid work
- Administrative experience
- Organisational skills
- Typing
- Health & wellbeing programme
- Sick pay
Quick apply
Business Administrator
Ministry of Justice —Cardiff
- £20,001 - £40,000 a year
- Full-time
- Hybrid work
- English
- Presentation skills
- Annual leave
19h
Test Centre Administrator
Pitman Training —Cardiff
- £12.71 - £13.00 an hour
- Part-time
- Customer service
- Bachelor's degree
- In-person
Quick apply
4d
Receptionist/Administrator
DOCTOR FACE Medical Aesthetics Clinic and Academy —Cardiff
- £12.21 an hour
- Part-time
- English
- Administrative experience
- Front desk
Quick apply
Administrator
The Watches of Switzerland Group —Cardiff
- Part-time
- Hospitality
- Administrative experience
- Organisational skills
- Employee assistance programme
GP Practice Administrator
Lansdowne Surgery —Cardiff
- £12.71 an hour
- Part-time
- Administrative experience
- Organisational skills
- In-person
- Free parking
Quick apply
Receptionist
VINCI Facilities UK —Cardiff
- Part-time
- Bilingual
- English
- Administrative experience
- Annual leave
- Employee discount
Professional Learning Administrative Assistant
WJEC CBAC Ltd —Cardiff
- £13.45 an hour
- Full-time
- Hybrid work
- Microsoft Word
- Administrative experience
- Accounting
- Free parking
- Annual leave
Quick apply
11d
Dental Receptionist
Cardiff Dental and Aesthetics - N Dental ltd —Cardiff
- From £22,800 a year
- Part-time
- Administrative experience
- Data entry
- In-person
- Health & wellbeing programme
Quick apply
1d
Receptionist
The Coal Exchange —Cardiff
- £12.71 an hour
- Part-time
- Customer service
- Microsoft Office
- Hotel
Quick apply
12h
Dental Receptionist
The Courtyard Dental Care —Cardiff
- From £12.80 an hour
- Part-time
- Microsoft Office
- Administrative experience
- Data entry
Quick apply
1d
Administration Assistant
CISWO —Pontypridd
- £25,289 a year
- Full-time
- Customer service
- Organisational skills
- IT
- Annual leave
- Employee assistance programme
Quick apply
1d
Human Resources and Operations Assistant
Stage Sound Services Ltd —Cardiff
- £27,976.00 - £30,742.40 a year
- Full-time
- English
- Administrative experience
- Human resources
- Free parking
- Annual leave
Quick apply
7d
Inspection Administration Officer
ESTYN —Cardiff
- £27,315 - £29,305 a year
- Full-time
- Customer service
- Microsoft Office
- Presentation skills
- Annual leave
- Employee assistance programme
4d
Office Administrator
Portal Vehicle Sourcing —Treforest
- From £15,600 a year
- Part-time
- Microsoft Word
- Microsoft Outlook
- Accounting
Quick apply
3d
Office Administrative Assistant - PART-TIME - 20 Hours
COPA-DATA UK —Pencoed
- £25,500 - £27,000 a year
- Part-time
- Customer service
- Microsoft Office
- Administrative experience
- Health & wellbeing programme
- Life insurance
Quick apply
4d
Payroll & Accounts Assistant (Part-Time)
TDW Distribution Ltd —Bridgend
- From £30,000 a year
- Part-time
- Microsoft Excel
- Sales
- Microsoft Office
- Flexible schedule
Quick apply
21h
Administrative Assistant - Care Home
B R H Ltd —Porthcawl
- £12.71 an hour
- Part-time
- Microsoft Excel
- Microsoft Office
- Administrative experience
Quick apply
1d
Maintenance Admin Assistant (Data Entry Project)
Unity Holidays —Brean
- Part-time
- Data entry
- Resort
- Annual leave
- Employee assistance programme
Quick apply
11d

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part time administrator jobs near cardiff

Reception & Clinic Administrator

DOCTOR FACE Medical Aesthetics Clinic and Academy
Cardiff

Quick apply

Job details

Part-time | Full-time | Self-employed
From £13 an hour
20 hours ago

Benefits

Private medical insurance

Qualifications

Bilingual
Arabic
English
Administrative experience
Front desk
Communication skills

Full job description

Job Overview

Job Advertisement: Reception & Clinic Administrator

Location: Cardiff
Hours: Part-time to Full-time (Flexible: Initial 6 hours per day, subject to review to increase based on business needs)
Salary: Self Employed, £13.0 per hour (National Living Wage)
Language Requirements: Must be fully bilingual in English and Arabic (written and spoken)

About Us

DOCTOR FACE is a premium, medical-led aesthetic clinic and academy. Led by Dr. Mohammad, a Specialty Doctor in Oral & Maxillofacial Surgery with over 34 years of clinical experience, we deliver elite non-surgical facial aesthetics, skin rejuvenation, and tissue regeneration treatments. We are seeking a highly organized, professional, and proactive individual to join our Cardiff clinic as our Reception & Clinic Administrator.

The Role

This is a high-impact, dual role designed for a premium clinical environment. As our Reception & Clinic Administrator, you will be the face of DOCTOR FACE Cardiff. You will combine elite front-of-house customer service and multi-channel booking management with essential clinical compliance and digital platform coordination.

1. Key Deliverables & Responsibilities

A. Clinical Compliance, Safety, and Housekeeping (Essential Daily Duties)

Medical Fridge Integrity: Check and record the minimum, maximum, and current temperatures of the medical fridge twice daily—once first thing in the morning upon arrival, and once again before leaving at the end of the clinic. Report any deviations outside the standard +2°C to +8°C range to the Clinical Director immediately.
Legionella & Water Safety: Run all clinical taps and eye-wash stations for 2 minutes every morning to ensure water safety and log the check in the compliance tracker.
Waste & Infection Control: Ensure strict segregation of clinical, sharps, and domestic waste. Monitor waste bins and coordinate safe disposal processes according to healthcare regulations.
Clinic Presentation: Maintain the clinic's pristine, hygienic, and premium presentation throughout the day to mirror our elite brand standards.

B. Front of House & Patient Coordination

Premium Patient Greeting: Greet patients warmly, manage patient flow seamlessly, and provide an elite level of hospitality.
System Synergy Management: Oversee our synchronized booking system. You must understand how our Google Business Profile, website booking links, and online portals all feed directly into our central system.
Diary Optimization: Ensure all external patient bookings sync seamlessly into ANS (Aesthetic Nurse Software) so that the Clinical Director, doctors, and treatment providers can see a perfectly updated, real-time clinical schedule.
Data Integrity & GDPR: Maintain absolute patient confidentiality, ensuring patient consent forms and clinical records are filed accurately within ANS.

C. Multilingual Social Media & Booking Pipeline Management

Bilingual Lead Conversion: Monitor and respond promptly to direct messages, comments, and booking inquiries across Meta Business Suite (Facebook, Instagram) and TikTok.
The Arabic Pipeline (TikTok/Socials): Answer incoming patient messages and inquiries on TikTok in professional Arabic. Actively convert these conversations into bookings by gathering patient details and manually scheduling them into our ANS system in English so providers have clear clinical records.
The English Pipeline (Meta/Web): Manage English-language inquiries across Instagram, Facebook, and our website, guiding them efficiently into the ANS diary.
Content Localization: Assist in translating, adapting, and creating social media content for DOCTOR FACE, bridging our clinical expertise beautifully between Arabic and English audiences.

2. Candidate Requirements

Experience: Minimum of 2 years of front-of-house, receptionist, or administrative experience, ideally within a private healthcare, medical aesthetics, dental, or high-end wellness environment.
Languages: Fully fluent in both English and Arabic (written and spoken). This is essential for managing our diverse clientele and executing bilingual social media booking workflows.
Technical Skills: Highly comfortable navigating digital platforms, specifically Meta Business Suite, TikTok, and clinic booking software (ANS experience is a major advantage, though training will be provided).
Attributes: Meticulous attention to detail (essential for clinical logging), professional presentation, exceptional communication skills, and a proactive "ownership" mindset.

To Apply

If you are a proactive professional who thrives in a premium, fast-paced clinical environment and possesses the exact linguistic and technical skills required to bridge our digital operations, please submit your CV and a brief cover letter outlining your suitability for the role.

Pay: From £13.00 per hour

Application question(s):

do you have minimum of 2 years experience in medical or aesthetics or dental field and you speak both English and Arabic fluent?

Experience:

Medical, Aesthetics, Dental: 2 years (required)

Language:

Arabic (required)

Work Location: In person

Quick apply

Refine Your Search

part time administrator jobs in cardiff

Reception & Clinic Administrator

Administrator - 18 months maternity cover - £31,537 - £34,434 (pro rata for part time)

Business Administrator

Test Centre Administrator

Receptionist/Administrator

Administrator

GP Practice Administrator

Receptionist

Professional Learning Administrative Assistant

Dental Receptionist

Receptionist

Dental Receptionist

Administration Assistant

Human Resources and Operations Assistant

Inspection Administration Officer

Office Administrator

Office Administrative Assistant - PART-TIME - 20 Hours

Payroll & Accounts Assistant (Part-Time)

Administrative Assistant - Care Home

Maintenance Admin Assistant (Data Entry Project)

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