About Bill Medical
Bill Medical's primary objective is to provide an exceptional billing and financial management service to medical consultants and other clients. We help our clients maximise income, improve cashflow, and reduce administrative burden, allowing them to focus on patient care and running successful practices.
The Finance administrator plays a critical role in supporting the financial operations of Bill Medical, ensuring robust financial controls, accurate reporting, effective cash management, and timely financial information for both the business and its clients. This position works closely with the CFO, HOO, HR, external accountants, and client stakeholders to maintain financial accuracy and support business growth.
Role Purpose
The Finance Administrator is responsible for supporting the day-to-day financial and administrative operations of the business reporting to the Head of operations and IT (Sarah Campbell) and CFO (Charlie Godard). This includes processing invoices, maintaining financial records, performing reconciliations, supporting payroll administration, managing accounts receivable activities, and assisting with reporting requirements.
This is a part-time position working Monday to Friday, with working hours to be agreed.
The role requires excellent attention to detail, strong organisational skills, the ability to prioritise workload effectively, and a proactive approach to problem solving.
Key Responsibilities
Financial Administration
- Maintain accurate financial records within Xero and other business systems.
- Process supplier invoices, expenses, and financial transactions in a timely manner.
- Perform daily bank reconciliations and investigate discrepancies.
- Support the administration of company payment runs.
- Ensure all financial documentation is accurately filed and maintained.
- Respond to day-to-day finance-related administration queries.
Accounts Receivable & Billing
- Prepare and issue client invoices accurately and on schedule.
- Monitor outstanding balances and support debt collection activities for client accounts.
- Follow up on overdue invoices and maintain accurate collection records.
- Assist in resolving billing queries and payment discrepancies.
- Work with operational teams to ensure billing accuracy.
- Maintain client financial records and payment information.
Reporting Support
- Prepare routine financial reports for management review.
- Assist with monthly reporting and KPI tracking.
- Maintain reporting spreadsheets and supporting documentation.
- Support the CFO and Head of Operations with information requests and financial data analysis.
- Assist with year-end financial information preparation.
Client Financial Administration
- Assist in preparing monthly reports for medical consultant clients.
- Support the calculation and reconciliation of consultant payments.
- Ensure receipts, adjustments, and fees are accurately recorded.
- Investigate and resolve data discrepancies as required.
- Produce accurate financial information for client review.
Payroll & Compliance Support
- Assist the HR team and external payroll provider with payroll administration.
- Ensure payroll information is accurately collated and submitted within deadlines.
- Support the preparation of VAT return information.
- Maintain records required for financial compliance and audit purposes.
- Liaise with external accountants where requested.
General Administration
- Support the wider business with administrative tasks where required.
- Maintain electronic records and documentation.
- Assist with process documentation and updates.
- Support continuous improvement initiatives across finance and administration functions.
- Undertake ad hoc administrative duties as required.
Experience and Qualifications
Essential
- Minimum 1-2 years' experience in a finance administration, accounts assistant, bookkeeping, or similar role.
- Experience using accounting software such as Xero or similar.
- Experience processing invoices, payments, and reconciliations.
- Competent user of Microsoft Excel, Outlook, and Word.
- Strong numerical skills and attention to detail.
- Excellent organisational and time management skills.
Desirable
- AAT qualified or studying towards AAT.
- Experience working within an SME environment.
- Experience of payroll administration.
- Experience within healthcare, professional services, or a billing environment.
Personal Attributes
- Highly organised and dependable.
- Excellent attention to detail.
- Strong communication skills.
- Positive and collaborative approach.
- Able to work independently and manage competing priorities.
- Professional and trustworthy when handling confidential information.
- Flexible and adaptable in a growing business environment.
- Committed to delivering high standards of service and accuracy.
Success Measures
Success in this role will be demonstrated through:
- Accurate and timely processing of invoices and financial transactions.
- Well-maintained financial records with minimal errors.
- Timely completion of reconciliations.
- Effective management of accounts receivable activities.
- Accurate and timely client reporting support.
- Efficient payroll and VAT administration support.
- Positive feedback from colleagues and clients.
- Consistent delivery of administrative tasks within agreed deadlines.
Salary and Benefits
Salary
£25,000-£28,000 per annum (pro rata) dependent on experience and qualifications.
Annual salary review based on performance, contribution to the business, and development within the role.
Hours: Part-time, Monday to Friday - Flexible hours to be agreed (typically 20-25 hours per week).
Location: Amersham office
Benefits
- 25 days prorata annual leave plus bank holidays.
- Company pension scheme.
- Life assurance policy.
- Comprehensive medical insurance upon successful completion of probation.
- Hybrid working opportunities following successful completion of probation.
- Support towards AAT, ACCA or CIMA qualifications where appropriate.
- Employee wellbeing initiatives.
- Modern office environment and collaborative team culture.
- Career progression opportunities as the business continues to grow.
Pay: £25,000.00-£28,000.00 per year
Benefits:
- Casual dress
- Free parking
- On-site parking
- Private medical insurance
Work Location: In person
