Practice administrator Work, Jobs in Cheltenham, Gls (with Salaries)

Operations Support Manager – Make a difference across our Veterinary Network
Medivet Group Ltd —Cheltenham
- £38,000 a year
- Weekend availability
- Microsoft Outlook
- Inventory control
- Recruiting
HR Administrator
Northrop Grumman —Cheltenham
- £28,000 - £32,000 a year
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
Team Administrator
Gloucestershire County Council —Gloucester
- £25,185 - £25,989 a year
- Hybrid work
- English
- Microsoft Office
- Data entry
- Free parking
- Annual leave
5d
People Administrator
Hartpury University and College —Gloucester
- £25,660 - £29,356 a year
- Full-time
- Microsoft Office
- Administrative experience
- University
- Annual leave
- Employee assistance programme
Quick apply
2d
Residential Life & Residential Services Administrator
Hartpury University and College —Gloucester
- £25,660 a year
- Weekend availability
- Microsoft Word
- Microsoft Outlook
- Customer service
- Annual leave
- Employee assistance programme
Quick apply
9d
Senior Client Services Administrator
Attivo Group —Cheltenham
- Full-time
- Hybrid work
- Microsoft Word
- CRM software
- Continuous improvement
- Work from home
Quick apply
8d
GDASS Safe Accommodation Administrator
GreenSquareAccord —Gloucester
- £25,609 a year
- Organisational skills
- Annual leave
- Employee assistance programme
Quick apply
Professional Development and Standards Administrator - 12 month FTC
St. James's Place —Cirencester
- Hybrid work
- Microsoft Outlook
- Administrative experience
- Organisational skills
- Annual leave
1d
Accounts Payable Administrator
Mitie —Gloucester
- Microsoft Word
- Computer literacy
- Organisational skills
Insurance Administrator
PoloWorks —Cheltenham
- £24,787 a year
- Hybrid work
- Writing skills
- Communication skills
- Annual leave
- Employee assistance programme
Quick apply
Senior HR Shared Services Administrator
Renishaw —Wotton-under-Edge
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Outlook
- Administrative experience
- Free parking
- Employee assistance programme
8d
Lettings Services Administrator
Campions —Kempsey
- £23,500 a year
- Monday to Friday
- Hybrid work
- Continuous improvement
- Data entry
- Employee assistance programme
Quick apply
3d
Administrator
PPG Health In Justice —Wotton-under-Edge
- £25,821 - £28,574 a year
- Monday to Friday
- Computer literacy
- Computer skills
- Communication skills
- Employee discount
4d
Salesforce Administrator
Fluid Water Group —Hardwicke
- Full-time
- Writing skills
- Communication skills
Quick apply
Maintenance Operative - Bank
Bupa —Cheltenham
- From £13.30 an hour
- 8 hour shift
- Employee discount
- Gym membership
Quick apply
3d
Information Governance Data Security and Protection Specialist
Gloucestershire Hospitals NHS Foundation Trust —Gloucester
- £49,387 - £56,515 a year
- Full-time
- Training & development
- Communication skills
- Annual leave
- Employee discount
8d
Catering Lead
Quinton House & Gardens —Stratford-upon-Avon
- £16.50 an hour
- Full-time
- Serving
- Inventory control
- Nursing home
Quick apply
11d
Senior Software Developer
NCC Group —Cheltenham
- Full-time
- Hybrid work
- Computer Science
- Bachelor's degree
- Annual leave
Quick apply
DevOps Engineer
BAE Systems —Gloucester
- Part-time
- Hybrid work
- Scripting
- Communication skills

More jobs to discover

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HR Administrator
Northrop Grumman —Cheltenham
Experience working in a fast-paced, HR Shared Service environment. CIPD Diploma in Human Resources Practice (Foundation) Level 3 (or equivalent).
£28,000 - £32,000 a year
Staff Welfare and HR Support Officer
Wemyss Lodge nursing Home —Swindon
Wemyss Lodge is a well-established care home providing residential and nursing care for adults with complex mental health needs.
£15 - £16 an hour
Quick apply
2d

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practice administrator jobs near cheltenham, gls

Operations Support Manager – Make a difference across our Veterinary Network

Medivet Group Ltd -
Cheltenham

Apply Now

Job details

Full-time
£38,000 a year

Qualifications

Practice management
Staff recruitment procedures (Human resources)
Driving Licence
Microsoft Outlook
Resource allocation planning
Inventory control
Operations management
Facilities management
Payroll administration
Incident Reporting
Workday ERP
Complaint handling
Payroll management
Onboarding coordination
Decision making
Recruiting
Organisational skills
Risk assessment
Communication skills
Workday
Rota coordination

Full job description

Are you an experienced operations professional with Veterinary or Healthcare experience, who thrives on being out in the field, solving problems and helping teams perform at their best?

If you are an RVN or Practice Manager this role could be the perfect next step.

We’re looking for an Operations Support Manager to become a trusted operational partner to our veterinary clinics, working closely with Partners, Lead Vets and the wider network team to keep our practices running smoothly, efficiently and consistently.

This is a varied, fast-paced role where no two days are the same. From supporting recruitment and onboarding, building effective rotas and resolving operational challenges, to overseeing compliance, facilities and resource planning, you’ll play a vital role in making sure our clinics have the support they need to deliver an excellent experience for their teams, clients and patients.

Role Summary:

The Ops Support Manager is the key liaison for day-to-day clinic operations, ensuring timely resolution of issues and proactive support for our Partners and Lead Vets.
This role has no direct line management responsibility, but supports the clinics by maintaining operational excellence, coordinating recruitment and onboarding, resource planning and rotas, management of maintenance issues and ensuring compliance across all assigned clinics.
Working closely with the Network Administrator and wider network team, the Ops Support Manager drives consistency, responsiveness, and high standards across the network. They support local Practice Managers with support from their assigned clinics as required for the 24hr clinics.
This role works on a rotation (including approximately 1 in 6 weekends), ensuring the network is always covered for any requests over the weekend by at least one Ops Support Manager.

Key Responsibilities

Operational Excellence

Visit each clinic at least fortnightly, acting as the primary contact for clinics, supporting operational queries for Partners and Lead Vets, escalating to Network Partner and Network Director as required.
Support cascade of actionable communications from the centre to the clinics.
Ensure clinic teams are logging complaints and resolving them effectively within 15 days, liaising with Head of Ops Admin as required.
Ensure clinics are holding meetings covering critical topics and effectively communicating as a team.
Support clinics by ensuring transfers are managed effectively between hub & spokes and referral centres.
Escalate risks and opportunities to Network Partner/ Network Director.

Recruitment & Onboarding

Action recruitment requests and organise interviews under the direction of the Partner, Lead Vet, Network Partner and Network Director.
Ensure clinic team are supported with setting up new starters on schedules and training is completed with an excellent onboarding experience.
Coordinate BP launch days and support onboarding activities.

Resource Planning & Rotas

Complete and maintain clinic rotas 6 months in advance, in collaboration with the Network Administrator.
Create and manage ongoing changes to schedules, ensuring the clinics are fully covered, requesting locum cover as required from Network Administrator.
Support Network Administrators in scheduling BH and weekend cover for hubs and runs across network.
Track and process leave requests and absences on Workday, once approved by the Partner or Lead Vet, arranging cover and liaising with Network Administrator to support.
Ensure accurate payroll submission, including outstanding timesheets, approval of locally agreed overtime rates, one-time payments and cross-branch working.
Check Workday dashboard daily for notifications or tasks to be actioned.

Facilities & Maintenance

Support with logging and managing maintenance jobs as required by the clinics.
Support clinics in event of incidents and crisis management, escalating issues to Network Partner/ Director, as required.
Oversee accommodation administration, ensuring smooth operations and issue resolution.

Compliance and Health & Safety

Check H&S actions are completed in time across all assigned clinics, against Evotix records, including:

– Radiation and laser safety
– Risk assessments (RA)
– Visitor logs
– Fire safety
– Accident and incident reporting
– First aid provision
– H&S policies
– Water safety and audits

Inventory & Finance

Approve invoices promptly, checking against purchase orders on D365.
Review stock management processes, as per Medivet guidelines, escalating any issues to Network Director/ Network Partner.
Support stock take approval processes as required.
Approve aged IBDC requests, liaising with clinics on specific details.

Key Relationships

Network Partner (Direct Report)
Network Director (Dotted Line)
Partners and Lead Vets
Network Administrator

Skills, Knowledge & Experience

Technical / Non-Technical Skills

Strong organisational and planning skills, with the ability to manage multiple clinics effectively.
Excellent communication and relationship-building skills to engage with Partners, Lead Vets, and support teams.
High attention to detail and accuracy in rotas, payroll, and compliance documentation.
Confident using operational systems such as Workday, D365, and MS Excel and Outlook.
Proactive problem-solving and decision-making abilities, with strong accountability and follow-through.
Resilient and adaptable in a fast-paced, field-based environment.

Deep Functional / Industry Understanding

Solid understanding of operational delivery within a veterinary, healthcare, or multi-site service environment.
Knowledge of clinical operations including rota planning, resource allocation, recruitment coordination, and onboarding.
Familiarity with Health & Safety and compliance processes.
Awareness of financial and inventory control processes.
Understanding of people processes.

Length of Experience / Specific Previous Examples

Typically 3+ years’ experience in an operations, field management, or multi-site coordination role, ideally in the Veterinary or Healthcare sector.
Proven experience supporting service delivery teams across multiple locations.

Qualifications Required

GCSEs (or equivalent) in English and Maths (essential).
Full UK driving licence required for field-based travel.

Apply Now

Refine Your Search

practice administrator jobs in cheltenham, gls

Operations Support Manager – Make a difference across our Veterinary Network

HR Administrator

Team Administrator

People Administrator

Residential Life & Residential Services Administrator

Senior Client Services Administrator

GDASS Safe Accommodation Administrator

Professional Development and Standards Administrator - 12 month FTC

Accounts Payable Administrator

Insurance Administrator

Senior HR Shared Services Administrator

Lettings Services Administrator

Administrator

Salesforce Administrator

Maintenance Operative - Bank

Information Governance Data Security and Protection Specialist

Catering Lead

Senior Software Developer

DevOps Engineer

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