Administrative assistants & receptionists Work, Jobs in Chineham, Ham (with Salaries)

Administration Officer
Crowne Plaza Basingstoke —Basingstoke
- £12.71 an hour
- Full-time
- Microsoft Office
- Administrative experience
- QuickBooks
Quick apply
10d
Depot Administrator
M Group —Hook
- Full-time
- SharePoint
- IT
- Communication skills
- Annual leave
- Work from home
Level 3 Business Administration Apprenticeship
TD Synnex —Basingstoke
- Full-time
- Hybrid work
- Microsoft Outlook
- Communication skills
- Time management
- Annual leave
Accounts & Admin
Westbourne Motors —Basingstoke
- Part-time
- Computer skills
Executive / Personal Assistant
Thorn SDS —Alton
- £35,000 - £45,000 a year
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
- Life insurance
3d
Front of House Team Member
Nuffield Health —Newbury
- £27,248 a year
- Part-time
- Computer skills
- Café
- Communication skills
- Employee discount
- Gym membership
4d
Office Administrator
Samuel Brothers (St Paul's) Limited —Camberley
- £28,000 - £33,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Access
- Microsoft Outlook
Quick apply
4d
Administrator (23302)
Barnardo's —Ham
- £20,283 - £25,391 a year
- Hybrid work
- Annual leave
- Employee assistance programme
12d
Administration & Customer Support Coordinator
Roost Heating —Winchester
- £26,000 - £30,000 a year
- Full-time
- Customer service
- Administrative experience
- Organisational skills
- Free parking
- Employee discount
Quick apply
6d
School Administration Assistant
University of Surrey —Guildford
- £28,031 - £31,236 a year
- Full-time
- Hybrid work
- Microsoft Office
- University
- IT
- Relocation assistance
6d
Part Time Office Administrator
West London Bakeries Ltd. —Bourne End
- £15 an hour
- Part-time
- Hospitality
- Customer service
- English
- Free parking
Quick apply
4d
Administrative Assistant
Hawley Woods School —Hawley
- £28,042 - £29,256 a year
- Full-time
- Administrative experience
- Organisational skills
- Communication skills
- Employee discount
3d
Administrator
The Royal Masonic Benevolent Institution Care Company —Hindhead
- £27,000 a year
- Call to connect
- Customer service
- Front desk
- IT
- Free parking
- Paid training
Certificate Production Assistant
Surrey County Council —Guildford
- £27,634 a year
- Full-time
- Microsoft Outlook
- Customer service
- Administrative experience
- Annual leave
- Employee assistance programme
Nursery Administrator
Henley Day Nursery —Henley on Thames
- From £16,785.60 a year
- Part-time
- Microsoft Word
- Childcare
- Microsoft Excel
- Paid training
- Annual leave
Quick apply
4d
Pass & Permit Coordinator
Barden FM —Petersfield
- £28,000 - £32,000 a year
- Full-time
- Administrative experience
- Organisational skills
- Typing
Quick apply
9d
Hire Desk Administrator
Site Equipment Ltd —Maidenhead
- Part-time
- CRM software
- Microsoft Excel
- Computer literacy
Quick apply
6d
Operations Administrator
Build-A-Bear Workshop —Slough
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Work from home
Business support Manager to the MD
Landor UK Ltd —Fleet
- £15,000 - £25,000 a year
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health & wellbeing programme
Quick apply
Sales and Office Administrator
Cobal Sign Systems Limited —Newbury
- £26,000 - £28,000 a year
- Full-time
- Microsoft Word
- CRM software
- Microsoft Excel
- Annual leave
Quick apply
5d

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administrative assistants & receptionists jobs near chineham, ham

Administration Officer

Crowne Plaza Basingstoke
Basingstoke

Quick apply

Job details

Full-time
£12.71 an hour
10 days ago

Qualifications

GCSE
Microsoft Office
Administrative experience
QuickBooks
Organisational skills

Full job description

Job Purpose

The Administrative Officer provides comprehensive administrative and coordination support to the Manager, CEO, and wider department, ensuring smooth day-to-day operations. The role is responsible for maintaining accurate documentation and compliance records, managing calendars and meetings, supporting the CEO's diary and travel, assisting HR with compliance and recruitment administration, supporting operational projects and audits, and handling correspondence and reporting in a timely and professional manner.

Key Responsibilities

Documentation & Records Management

Maintain accurate and up-to-date documentation, ensuring all files, logs, and compliance records are properly managed and accessible.
Organise and maintain admin records, both paper-based and on the relevant system.
Maintain organised filing systems (digital and physical) for operational, safety, and compliance records.
Ensure version control and confidentiality of sensitive documents, restricting access in line with data protection policy.
Regularly audit filing systems and archive or dispose of records in accordance with retention schedules.

Calendar & Meeting Coordination

Oversee calendar management for the Manager and departmental meetings, ensuring efficient scheduling and minimal conflicts.
Update internal databases and keep calendars up to date for SARR Management.
Assist in diary management for the Management team.
Coordinate and manage meetings, including preparing agendas, distributing minutes, and tracking follow-up actions.
Book meeting rooms, arrange video-conferencing facilities, and organise catering or equipment as needed.
Prepare and circulate meeting agendas in advance, liaising with attendees to confirm topics and priorities.
Proactively flag and resolve scheduling conflicts, rearranging appointments where necessary.
Assist in the evaluation of all Management team projects, meetings, and training seminars.

Executive Support to the CEO

Prepare documents to support the CEO as needed.
Maintain incoming and outgoing post for the CEO.
Assist in arranging the CEO's travel, events, and working week planner.
Ensure the CEO has the relevant documents and information ready for meetings.
Undertake any administrative tasks required to support the CEO.

Projects, Compliance & Audits

Support the planning and coordination of operational projects, compliance checks, and audits.
Assist in the preparation of reports, presentations, and data summaries for management.
Track project timelines, action logs, and deliverables, following up with stakeholders on outstanding items.
Maintain audit trails and ensure documentation is inspection-ready for internal and external auditors.
Monitor compliance deadlines (licences, certifications, policy renewals) and flag upcoming expiries in advance.

HR & Compliance Support

Assist HR with external partners (e.g. insurance vendors) and ensure legal compliance, including getting monthly invoices to Finance.
Assist with authorisation of expense forms on a monthly basis.
Assist HR to post job ads on careers pages and process incoming resumes.

Reporting & Communications

Create regular reports and presentations as needed for management.
Prepare reports and presentations for internal and external communications.

Correspondence & Communication

Manage correspondence, ensuring emails and communications are prioritised, responded to promptly, and escalated where appropriate.
Manage the department's telephone and email inbox, addressing queries accordingly.
Act as a point of contact between the Manager, department, and external stakeholders as required.
Draft, proofread, and format letters, memos, and internal announcements on behalf of the Manager.
Follow up with employees on outstanding action items, deadlines, and required documentation from meetings.
Screen and direct incoming calls and visitors, handling enquiries professionally.

Office & Operational Support

Monitor and order office/stationery supplies, liaising with vendors and processing purchase orders as needed.
Manage travel arrangements and itineraries for the Manager and team, including bookings and expense claims.
Process invoices, expense reports, and petty cash records, ensuring accuracy and timely submission.
Support onboarding of new starters, including preparing induction materials and coordinating access/equipment.
Liaise with IT, facilities, and HR on day-to-day operational or administrative issues.
Provide administrative support to Heads of Department as needed.
Undertake ad hoc administrative tasks and special projects as assigned by the Manager.

Pay: £12.71 per hour

Work Location: In person

Quick apply

Refine Your Search

administrative assistants & receptionists jobs in chineham, ham

Administration Officer

Depot Administrator

Level 3 Business Administration Apprenticeship

Accounts & Admin

Executive / Personal Assistant

Front of House Team Member

Office Administrator

Administrator (23302)

Administration & Customer Support Coordinator

School Administration Assistant

Part Time Office Administrator

Administrative Assistant

Administrator

Certificate Production Assistant

Nursery Administrator

Pass & Permit Coordinator

Hire Desk Administrator

Operations Administrator

Business support Manager to the MD

Sales and Office Administrator

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