Administrative assistants & receptionists Work, Jobs in Coleshill, War (with Salaries)

Receptionist / Administrator / Care Coordinator
Zantahealthcare Ltd —Birmingham
- £24,420.00 - £42,918.75 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid training
- Annual leave
Quick apply
9d
Administrator
gategroup —Birmingham
- £14.15 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Membership Services Administrator
Independent Garage Association —Coventry
- Up to £28,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Office Admin Assistant
G McFadden (Civil Engineer) Ltd —Nuneaton
- £28,000 - £33,000 a year
- Full-time
- Microsoft Word
- Civil engineering
- Microsoft Excel
Quick apply
2d
Administration Assistant
First Aid Box Healthcare Supplies LLP —Birmingham
- £24,420.00 - £38,902.20 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health & wellbeing programme
- Life insurance
Quick apply
12d
Office Assistant
Zaff housing ltd —Washwood Heath
- £24,420.00 - £47,163.41 a year
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Free parking
Quick apply
6d
Administrator
Essential Housing Ltd —Sparkhill
- From £600 a month
- Part-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Receptionist / Administration Assistant
Care UK —Birmingham
- £12.71 an hour
- Part-time
- Microsoft Office
- Employee discount
Reception Access Control Controller
Jaguar Land Rover —Coventry
- £34,152 a year
- Hospitality
- Microsoft Office
- Administrative experience
9d
Business Support Administrator (Risk and Capabilities Unit)
Ministry of Justice —Birmingham
- £20,001 - £40,000 a year
- Full-time
- Hybrid work
- Administrative experience
- Presentation skills
- Organisational skills
- Annual leave
13d
Office Administrator
3D Facilities Support Ltd —Sutton Coldfield
- £22,285.90 - £28,000.00 a year
- Temporary
- Microsoft Powerpoint
- Microsoft Excel
- Customer service
Quick apply
4d
Legal-Administrative Assistant-Birmingham
Goldman Sachs —Birmingham
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance programme
BMW Corporate Administrator
Sytner Group —Coventry
- Part-time
- Administrative experience
- Organisational skills
- Communication skills
- Employee discount
5d
Executive Administrative Support Officer
YMCA Heart of England —Birmingham
- £23,200 - £25,000 a year
- Full-time
- Preschool
Quick apply
Receptionist
LAH Property Marketing —Birmingham
- £17,485 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Referral programme
Quick apply
11d
Office Administrator
St John Paul II Multi Academy —Sutton Coldfield
- £24,413 - £26,864 a year
- Part-time
- Microsoft Word
- Microsoft Outlook
- Accounting
Quick apply
10d
Customer Services Submissions Officer
Key Forensic Services —Coventry
- £24,683.85 a year
- Customer service
- Microsoft Office
- Communication skills
- Employee assistance programme
Quick apply
11d
Early Help Project Administrator (23336)
Barnardo's —Birmingham
- £26,164 - £28,172 a year
- Annual leave
- Employee assistance programme
6d
Receptionist/Administration Assistant (23338)
Barnardo's —Birmingham
- £25,354 a year
- Annual leave
- Employee assistance programme
6d
Front Desk & Family Coordinator (Receptionist / Customer Service)
RobocodeUK Limited —Solihull
- £1,800 a month
- Part-time
- Microsoft Word
- CRM software
- Customer service
Quick apply
8d

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administrative assistants & receptionists jobs near coleshill, war

Receptionist / Administrator / Care Coordinator

Zantahealthcare Ltd -
Birmingham

Quick apply

Job details

Part-time
£24,420.00 - £42,918.75 a year
9 days ago

Benefits

Paid training
Annual leave
Company pension
Employee assistance programme

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Customer service
Microsoft Office
Front desk
NVQ
Communication skills
Time management

Full job description

Job Title: Receptionist / Administrator / Care Coordinator
Department: Operations
Reports To: Registered Manager / Operations Manager
Employment Type: Full-time
Salary:  (depending on experience)

Job Purpose

To provide professional reception, administrative, and care coordination support to ensure the smooth day-to-day operation of the company. The role is responsible for delivering excellent customer service, coordinating care staff and rotas, maintaining accurate records, and supporting compliance with CQC standards.

Key Responsibilities

Reception Duties

Welcome visitors professionally and courteously.
Answer telephone calls and respond to email enquiries promptly.
Handle enquiries from clients, families, professionals, and staff.
Manage incoming and outgoing correspondence.
Maintain a professional reception area.

Administration Duties

Maintain accurate electronic and paper records.
Prepare staff files and service user documentation.
Support recruitment administration, including interview scheduling, references, DBS applications, and onboarding paperwork.
Monitor staff training records, right-to-work documentation, and compliance.
Order office supplies and maintain office equipment.
Prepare reports, letters, and meeting minutes.
Support audits and CQC compliance documentation.
Ensure confidential information is stored securely in line with GDPR.

Care Coordination Duties

Produce and manage staff rotas using care scheduling software.
Allocate care visits based on staff availability, skills, and client needs.
Manage short-notice changes, sickness, holidays, and emergency cover.
Liaise with care staff regarding schedules and updates.
Ensure continuity of care wherever possible.
Communicate with clients and families regarding visit arrangements.
Assist with onboarding new service users and care package setup.
Monitor missed visits and ensure issues are resolved promptly.
Support incident reporting and follow-up actions.
Maintain accurate care schedules and service user records.

General Responsibilities

Support the Registered Manager with daily operational activities.
Work closely with the management team to ensure high-quality service delivery.
Maintain confidentiality at all times.
Promote the company's values of dignity, respect, compassion, and person-centred care.
Attend training, supervision, and team meetings.
Assist with other administrative duties as required.

Person Specification

Essential

Previous experience in administration or office management.
Excellent organisational and time-management skills.
Strong communication and customer service skills.
Good knowledge of Microsoft Office (Word, Excel, Outlook).
Ability to prioritise workload and work under pressure.
Professional telephone manner.
High level of accuracy and attention to detail.
Ability to maintain confidentiality.

Desirable

Experience within health or social care.
Experience with care rostering/scheduling software.
Knowledge of CQC regulations and domiciliary care compliance.
NVQ Level 3 in Business Administration or Health & Social Care.
Experience coordinating care staff or managing rotas.

Benefits

Competitive salary.
Company pension.
Paid training and development.
Support towards further qualifications.
Career progression opportunities.
Annual leave entitlement.
Employee Assistance Programme (where applicable).
Friendly and supportive working environment.

Pay: £24,420.00-£42,918.75 per year

Work Location: In person

Quick apply

Refine Your Search

administrative assistants & receptionists jobs in coleshill, war

Receptionist / Administrator / Care Coordinator

Administrator

Membership Services Administrator

Office Admin Assistant

Administration Assistant

Office Assistant

Administrator

Receptionist / Administration Assistant

Reception Access Control Controller

Business Support Administrator (Risk and Capabilities Unit)

Office Administrator

Legal-Administrative Assistant-Birmingham

BMW Corporate Administrator

Executive Administrative Support Officer

Receptionist

Office Administrator

Customer Services Submissions Officer

Early Help Project Administrator (23336)

Receptionist/Administration Assistant (23338)

Front Desk & Family Coordinator (Receptionist / Customer Service)

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