Is admin manager Work, Jobs in Edinburgh, Sct (with Salaries)

IS Admin Manager
Heriot Watt University —Edinburgh
- £31,236 - £36,636 a year
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Annual leave
- Flexible schedule
4d
Project Manager
Johnsons UK Services Limited —Edinburgh
- £40,000 a year
- Microsoft Office
- Business development
- Team management
- Employee assistance programme
Quick apply
5d
Administrative Assistant
St Andrew’s College Language Schools —Edinburgh
- £18 - £59 an hour
- Google Suite
- Microsoft Outlook
- Databases
- Annual leave
Office Administrator
EQ —Edinburgh
- Hybrid work
- Databases
- Continuous improvement
- Front desk
Quick apply
Part-time Finance and Admin. Assistant
Studio MB —Edinburgh
- £26,500 - £28,500 a year
- Part-time
- Microsoft Word
- Microsoft Outlook
- Computer literacy
Quick apply
3d
Cafe Manager
Cairngorm Coffee —Edinburgh
- £31,000 - £32,500 a year
- Full-time
- Hospitality
- Budgeting
- Leadership
- Store discount
- Employee discount
Quick apply
3d
Site Administrator (Berwick Bank)
Jones Bros Civil Engineering —Edinburgh
- Full-time
- Microsoft Outlook
- Communication skills
- Annual leave
Quick apply
13d
ONE SPA Membership Executive
Marriott International, Inc —Edinburgh
- Full-time
- Organisational skills
- Training & development
- Communication skills
4d
Office Administrator
Sports Labs Ltd —Livingston
- £25,420 - £30,000 a year
- Full-time
- Microsoft Word
- CRM software
- Microsoft Outlook
- Free parking
Quick apply
11d
Fast Track Management Programme
Travis Perkins plc —Edinburgh
- Full-time
- Leadership
Ath Leisure - Merchandising Admin Assistant
Schuh —Livingston
- Full-time
- Merchandising
- Computer skills
- Communication skills
- Employee assistance programme
- Employee discount
4d
Assistant Practice Manager
Leith Links Medical Group —Edinburgh
- £16.37 - £17.80 an hour
- Full-time
- Computer literacy
- GP surgery experience
- Administrative experience
- Annual leave
Quick apply
Retail Manager - Morningside
I.J. MELLIS CHEESEMONGER —Edinburgh
- £29,870 a year
- Full-time
- Customer service
- Team management
- Organisational skills
- Store discount
- Annual leave
Quick apply
PMO Lead Data and Tooling
Royal London —Edinburgh
- Analysis skills
- Agile
- Annual leave
Business Support Assistant - Peebles High School
Scottish Borders Council —Peebles
- £13.73 - £14.46 an hour
- English
- Data entry
- School
4d
Receptionist/Administration Assistant
Phoenix Drilling Limited —Livingston
- £26,436.80 - £30,000.00 a year
- Full-time
- Microsoft Outlook
- Administrative experience
- Data entry
Quick apply
4d
Stephens Bakery
Stephens Bakery —Dunfermline
- Full-time
- Bakery
- Human resources
- Recruiting
- Employee discount
- Referral programme
Finance Assistant/Administrator
ML Photonic Ltd —Dunfermline
- £28,000 - £35,000 a year
- Full-time
- Computer skills
- In-person
- Communication skills
Quick apply
6d
Production Administrative Assistant
NextPharma —Livingston
- Full-time
- Microsoft Word
- Computer literacy
- Accounting
- Free parking
- Health & wellbeing programme
Quick apply
13d
Advocacy Worker
Partners in Advocacy —Edinburgh
- £25,392 a year
- Full-time
- Hybrid work
- Microsoft Word
- Experience working with individuals with disabilities
- Research
- Sick pay
Quick apply
12d

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IS Admin Manager

Heriot Watt University -
Edinburgh

Apply Now

Job details

Full-time
£31,236 - £36,636 a year
4 days ago

Benefits

Annual leave
Flexible schedule

Qualifications

Supplier ordering
Record keeping
Purchase orders
Operations management
Customer service
Stakeholder liaison
Scottish Higher
Administrative support experience
Financial report writing
Internal department liaison
Microsoft Office Suite
Cost control
Microsoft Office
Performance management
Information security
Administrative experience
Purchase order creation
Procurement support
Budget planning
Post-secondary education experience
Recruiting
Organisational skills
SharePoint
Purchasing
Training & development
Document management
Leadership
Delegation
Team motivation leadership
Communication skills
A Level

Full job description

Role Title: IS Administration Manager

Grade and Salary: Grade 6, £31,236 - £36,636 per annum

FTE and working pattern: Full-time (35hrs per week) Open-ended

Reward and Benefits : 33 days annual leave, plus 9 buildings closed days for all full time staff. Use our total rewards calculator: â€¯ https://www.hw.ac.uk/about/work/total-rewards-calculator.htm â€¯ to see the value of benefits provided by Heriot-Watt University.

Lead. Improve. Transform.

Are you an experienced administrator ready to take the next step into operational management?

Heriot-Watt University's Global Information Services Directorate is looking for a proactive, digitally-minded IS Administration Manager to lead a small professional team and help deliver the services that underpin a modern, global university.

This is not a traditional administration role. You'll be responsible for driving efficient, digital-first administration across Information Services, managing key operational processes, supporting senior leaders, leading a team of three, and identifying opportunities to improve services and deliver value for money.

About our Team

The Global Information Services directorate at Heriot-Watt University provides a range of services to support, promote and supply information, information skills and infrastructure to support a modern research-intensive university in a global setting. This straddles academic library provision alongside a range of technical services and systems such as IT and AV services, systems and support for learning & teaching, research & enterprise, operational effectiveness.

It is an integrated global service, providing services to students, staff, applicants, alumni, external users across all five campuses based in Edinburgh, Galashiels, Orkney, Dubai and Malaysia.

The IS Admin team is responsible for providing a comprehensive administrative management and support service to the IS Directorate, supporting the Global Director of IS, the IS Leadership Team and each of the Divisions within the directorate.

Purpose of Role

The IS Admin manager will lead the IS Admin team within the Information Services Directorate in providing administrative support and secretarial support to all members of the Global IS directorate. The role holder is a member of the IS leadership team.

Key Duties and Responsibilities

Managing the IS Admin processes and services, including finances, purchases procurement and software asset management totally c

£5m. Identify and manage potential savings for the University particularly within the software budget. Provide information to the IS Finance Business Partner on a regular basis to assist with finance reports and budget planning. Raising purchase orders for goods and services required for the IS Directorate checking appropriate processes in line with the University Financial Regulations
Managing and motivating team members, line management of 3 staff and completion of annual performance development reviews. Staff recruitment, induction, and preparation of training materials including personal development plans. Providing cover for team members
's records management policy
Provide administrative support to the British Sign Language co-ordinator including raising purchase orders, reconciling invoices, raising sales invoices, processing Access to Work documentation
Managing the administration of the University staff mobile phones estate, maintaining an up-to-date asset register, raising purchase orders, invoice reconciliation. Managing the student laptop and technical equipment loan scheme alongside the Student Services & Library Customer Service teams.
Liaison with global IS divisions in support of service delivery and sharing expertise. Managing and monitoring the team's service desk queue
Part of the IS leadership team, supporting the Global Director of IS, delegating for them as required

Person Specification

These are the criteria on which the short-listing and recruitment selection will be made.

Essential

Educated to Highers/A level standard (or equivalent)

Several years

' experience working in a senior administrative role

Competent in the use of the Microsoft Office 365 suite, familiarity with Teams and SharePoint and a keen interest in and willingness to develop your digital skills and capabilities

Well-developed communication and interpersonal skills

Well-developed organisational and planning skills with the ability to make decisions and prioritise workloads and requests on a daily, weekly and monthly basis

Excellent customer service values

Experience of working in a team and leading on your own initiative

Demonstrable professional and proactive approach, prioritising workloads across a small team

Demonstrable understanding of data protection and information security principles relevant to the role

Desirable

Previous supervisory experience

Experience of working with a purchasing and finance system such as Oracle Fusion ERP and PECOS

Experience of working within the HE Sector

How to Apply

Please submit via the Heriot-Watt on-line recruitment system (1) Cover letter describing your interest and suitability for the post; (2) Full CV

Applications can be submitted until 23:55 on Wednesday 9th September 2026.

About Heriot-Watt University

At Heriot Watt we are passionate about our values and look to them to connect our people globally and to help us collaborate and celebrate our success through working together. Our research programmes can deliver real world impact which is achieved through the diversity of our international community and the recognition of creative talent that connects our global team.

Our flourishing community will give you the freedom to challenge and to bring your enterprising mind and to help our partners with solutions that can be applied now and in the future. Join us and Heriot Watt will provide you with a platform to thrive and work in a way that also helps you live your life in balance with well-being and inclusiveness at the heart of our global community.

Heriot-Watt University is committed to securing equality of opportunity in employment and to the creation of an environment in which individuals are selected, trained, promoted, appraised and otherwise treated on the sole basis of their relevant merits and abilities. Equality and diversity are all about maximising potential and creating a culture of inclusion for all.

Heriot-Watt University values diversity across our University community and welcomes applications from all sectors of society, particularly from underrepresented groups. For more information, please see our website https://www.hw.ac.uk/uk/services/equality-diversity.htm and also our award-winning work in Disability Inclusive Science Careers https://disc.hw.ac.uk/ .

We welcome and will consider flexible working patterns e.g. part-time working and job share options.

Use our total rewards calculator: https://www.hw.ac.uk/about/work/total-rewards-calculator.htm to see the value of benefits provided by Heriot-Watt University.

Apply Now

Refine Your Search

is admin manager jobs in edinburgh, sct

IS Admin Manager

Project Manager

Administrative Assistant

Office Administrator

Part-time Finance and Admin. Assistant

Cafe Manager

Site Administrator (Berwick Bank)

ONE SPA Membership Executive

Office Administrator

Fast Track Management Programme

Ath Leisure - Merchandising Admin Assistant

Assistant Practice Manager

Retail Manager - Morningside

PMO Lead Data and Tooling

Business Support Assistant - Peebles High School

Receptionist/Administration Assistant

Stephens Bakery

Finance Assistant/Administrator

Production Administrative Assistant

Advocacy Worker

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