The closing date is 2nd Aug 2026
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Anticipated Interview date(s) TBC
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Job summary
We are looking for an experienced and driven administrator to support our Contracts Team. Our team manage a Trust Wide portfolio of contracts ranging from linen and security, to boilers, lifts and automatic doors. The post holder will be responsible for providing secretarial and administrational support.
Do you have relevant experience working in an office environment? We are looking for someone who can demonstrate effective secretarial and communication skills; someone who is organised and able to self-motivate. Needs to be proficient in the use of Microsoft packages including Excel, Outlook and Word. The role requires the ability to produce quality and accurate documentation that supports the Contract Managers including taking minutes, e-mail correspondence, database entry and spreadsheet reviews and updates.
You will be a key team player and need to be able to prioritise your own work to meet occasional deadlines. Previous experience of working within a contract environment or the NHS is desirable but not essential, as full training provided.
We are recruiting to a full-time (37.5 hours per week over 5 days) role on a fixed term basis. Office base at Lymington Hospital though there will be minimal travel to other bases (Tatchbury Mount and Moorgreen Hospital) for occasional team meetings.
If you are interested in this post and would like to know more before applying please contact
[email protected].
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Main duties, tasks & skills required
To provide competent administration and secretarial support to the Contract Managers who manage a range of Trust wide contracted services. This will include arranging meetings and taking minutes; liaison with other departments and external organisations/stakeholders; maintaining records with a high level of detail; updating contract activity data; data entry and filing; assist with drafting documents and correspondence.
Support the team by maintaining regular contact with contract providers, colleagues and Estate Services, acting as first point of contact for the Trust where necessary and assisting the contract managers by actioning incoming mail to the team e-mails.
Manage and maintain the contract teams central inbox, approved contractor database and updating the Estate Service Central Aided Facilities Management (CAFM) system ensuring responses and work is undertaken according to requirements and timescales.
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About us
Hampshire and Isle of Wight Healthcare NHS Foundation Trust is a newly established organisation, bringing together expertise from across mental health, learning disabilities, community, and physical health services. We are dedicated to delivering compassionate, high-quality, and accessible care to the diverse communities of Hampshire and the Isle of Wight.
With over 13,000 dedicated staff working across more than 300 sites, we place patients and staff at the centre of everything we do. Our goal is to create an integrated healthcare system that improves accessibility and ensures more consistent care for patients. By working together, we aim to improve patient outcomes, drive innovation, and meet the unique needs of the populations we serve.
Our Trust unites services from Southern Health, Solent NHS Trust, Isle of Wight NHS Trusts community and mental health teams, as well as Hampshire CAMHS, originally part of Sussex Partnership NHS Foundation Trust. This transformation enables us to deliver more seamless care across the region, ensuring that patients receive the right support, in the right place, at the right time.
Join us as we embark on this exciting journey to shape the future of healthcare across Hampshire and the Isle of Wight. We are deeply committed to our CARE values of compassion, accountability, respect, and excellence, and offer outstanding opportunities for career development, training, and collaborative working.
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Job description
Further information about the Trust and this role can be found on the Job Description and Person Specification document attached.
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Person specification
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Qualifications
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Essential
Educated to GCSE standard to include English language and mathematics grade C or above or equivalent
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Desirable
RSA II or equivalent
Minute taking/shorthand qualification
NVQ II Business administration
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Experience
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Essential
Knowledge of office procedures
Diary Management
Excellent working knowledge of Microsoft office programmes including outlook, word and excel
Excellent communication skills and telephone manner
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Desirable
Knowledge of one or more computer systems, hardware or software procedures
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Additional Criteria
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Essential
Ability to communicate effectively at all levels
Will have worked as part of a team and under own supervision
Arranging and supporting meetings of varying sizes and importance
Advanced keyboard skills with touch typing
Uses DSE equipment for a significant proportion of the day as most tasks computer based
Flexible attitude to duties
Ability to meet tight deadlines and multitask
Ability to work calmly under pressure and to short timescales
Inputting and manipulating data information into computer databases
Frequent concentration, adaptable to work or pattern changes
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Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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For help with your application, contact:
Alicia Pidgley
[email protected]
07833324364
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Pay scheme
Agenda for Change
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Band
Band 3
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Salary
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£25760.00 to £27476.00 Yearly
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Contract
Fixed Term
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Duration
12 Month(s)
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Working pattern
Full-Time
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Reference number
348-FME-12047
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Job locations
Lymington New Forest Hospital
Wellworthy Road
Lymington
Hampshire
SO41 8QD
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Attachments
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Job Description
Contracts Administrator JD PS.pdf – 254KB Opens in a new window
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Additional document 1
EmployeeBenefitsV3_2023.pdf – 325KB Opens in a new window
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