Role Overview
We are looking for an organised and reliable Noticing & Work Stack Coordinator to support the planning and administration of work activities. This role involves updating records, coordinating permits and notices, communicating with clients and local authorities, and helping ensure work is completed efficiently and on time.
This is a great opportunity for someone with strong administrative and organisational skills who enjoys working with data, systems, and multiple stakeholders.
Key Responsibilities
Noticing & Traffic Management Support
- Create and update notices and traffic management requests using company systems.
- Keep records and spreadsheets up to date.
- Monitor emails and respond to requests relating to notices and permits.
- Track the progress of applications and update internal records.
- Send daily updates on planned work activities and outstanding actions.
- Open and close notices as work starts and finishes.
- Support communication with local councils and external organisations where required.
Additional Works Administration
- Submit requests for additional works approval through company systems.
- Provide supporting information where required.
- Track approval progress and follow up on outstanding requests.
- Update records and communicate approved works to operational teams.
Cancellations & Job Administration
- Process job cancellations and update company records.
- Complete system updates to ensure jobs are correctly closed.
Work Allocation Support
- Allocate work to operational teams using company systems.
- Ensure the correct permits or notices are attached to work orders where required.
- Update schedules and records accurately.
Client Updates
- Maintain accurate job status updates within company systems.
- Provide regular updates to clients and internal teams.
Skills & Experience
Essential
- Good knowledge of Microsoft Excel and Microsoft Office.
- Strong organisational and administrative skills.
- Good attention to detail.
- Excellent written and verbal communication skills.
- Ability to manage multiple tasks and meet deadlines.
- Confidence using computer systems and learning new software.
Desirable
- Previous administration, coordination, scheduling, or customer service experience.
- Experience working with spreadsheets, databases, or workflow systems.
- Experience within utilities, telecoms, construction, or a similar industry.
Personal Attributes
- Organised and methodical.
- Positive and proactive attitude.
- Willingness to learn new processes and systems.
- Able to work independently and as part of a team.
- Professional and confident when communicating with others.
- Comfortable working in a busy and fast-paced, and ever-changing environment.
- Adaptable and able to manage changing priorities effectively.
Salary and Hours
We are looking for someone to work part-time, Monday to Friday - 27 hours. The salary is based on the full-time rate and will be paid on a pro rata basis.
Subject to change.
Pay: £25,389.00-£30,000.00 per year
Benefits:
- Free parking
- On-site parking
Work Location: Hybrid remote in Glasgow G33 6HZ
