Assistant and office manager Work, Jobs in Kilbirnie, Nay (with Salaries)

Executive Assistant and Office Manager
OTECSA Consulting Ltd. —Glasgow
- £26,000 - £35,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Free parking
- Flexitime
Quick apply
2d
Site Manager
McConnell Ltd —East Ayrshire
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
4d
Executive Support Officers
Cabinet Office —Glasgow
- £29,727 - £31,518 a year
- Full-time
- Administrative experience
- Presentation skills
- Travel
- Annual leave
9d
Retail Assistant Manager
French Connection —Glasgow
- £26,000 a year
- Full-time
- Management
- Customer service
- Supervising experience
- Store discount
- Employee discount
Quick apply
Commercial Assistant
OCS Group —Glasgow
- Remote
- Microsoft Word
- Maintenance
- Microsoft Office
Quick apply
Assistant Manager - Doner Shack Gordon Street
Doner Shack —Glasgow
- From £32,000 a year
- Full-time
- Hospitality
- Customer service
- Supervising experience
- Annual leave
- Employee discount
Quick apply
4d
Property Assistant
Awaze —Isle Of Arran
- Weekend availability
- Employee discount
Administrative Assistant to the House Manager Coordinator
Lorimer Property Group —Glasgow
- £12.71 an hour
- Part-time
- Customer service
- Microsoft Office
- Administrative experience
- Free parking
Quick apply
9d
Assistant General Manager
Hines —Glasgow
- Hospitality
- Customer service
- IT
Assistant Head of Delivery (UKSV)
Cabinet Office —Glasgow
- £57,204 - £63,953 a year
- Part-time
- Hybrid work
- Presentation skills
- AI
- Annual leave
9d
Executive Personal Assistant
Maven Capital Partners UK —Glasgow
- Paid training
- Annual leave
Store Manager - Glasgow,Buchanan Steet
Dr. Martens —Glasgow
- From £37,600 a year
- Full-time
- Microsoft Office
- Mentoring
- Communication skills
- Employee assistance programme
Quick apply
STORE MANAGER - GLASGOW, BUCHANAN STEET
Dr Martens —Glasgow
- Full-time
- Microsoft Office
- Mentoring
- Communication skills
- Employee assistance programme
Assistant Front Office Manager
AC by Marriott Glasgow-Front Office/Reception —Glasgow
- Weekend availability
- Hotel
- Front desk
- Guest services
- Employee assistance programme
Quick apply
3d
Assistant Bodyshop Manager
Arnold Clark —Ayr
- £50,000 - £51,000 a year
- Monday to Friday
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
- Employee discount
Quick apply
5d
Assistant Facilities Manager - Soft Services
Sodexo —Paisley
- Up to £32,000 a year
- Full-time
- Management
- Customer service
- Microsoft Office
- Employee assistance programme
Quick apply
4d
Legal Executive
Jones Whyte —Glasgow
- Full-time
- Hybrid work
- Communication skills
- Employee discount
- Referral programme
3d
Assistant Project Manager/ Project Manager (Water Sector)
AECOM —Glasgow
- Full-time
- Hybrid work
- Engineering
- Project management
- Organisational skills
Project Support Assistant
Assystem —Helensburgh
- Microsoft Powerpoint
- Travel
- SharePoint
- Employee assistance programme
Port Assistant (Troon)
CalMac Ferries Limited —Troon
- £14.34 an hour
- Part-time
- Driving
- Data entry
- Communication skills
- Annual leave
- Employee discount
6d

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assistant and office manager jobs near kilbirnie, nay

Executive Assistant and Office Manager

OTECSA Consulting Ltd.
Glasgow

Quick apply

Job details

Permanent | Full-time
£26,000 - £35,000 a year
2 days ago

Benefits

Free parking
Casual dress
Flexitime
Company pension
Work from home
Company events
Private medical insurance
Transport links
Enhanced paternity leave
Sick pay

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Customer service
Scottish Higher
English
Microsoft Office
Bachelor's degree
SEO
Computer skills
Phone etiquette
Business
Office experience

Full job description

Executive Assistant and Office Manager

We are seeking a reliable and proactive Executive Assistant and Office Manager to support our senior leadership and oversee our office operations, ensuring the business runs smoothly and efficiently. Acting as the central support system for the business, you will provide dedicated executive assistance to the Managing Director and Operations Manager while managing administrative tasks, coordinating staff schedules, maintaining inventory and handling corporate communications. This role will be predominantly office based at the OTECSA HQ in Glasgow Southside, with flexible working arrangements.

This role offers an excellent opportunity for an organised, proactive individual with strong computer skills to contribute to a professional environment and a growing engineering consultancy. As OTECSA continues to grow and expand, this role will grow with it — evolving from its office management and administrative foundations into an increasingly senior position that is central to the running and continued growth of the business. The successful candidate will be a key point of support for our leadership and team, with real scope to develop and shape the role over time.

The Key responsibilities will include:

Executive Assistant support:

Acting as the first point of contact and trusted gatekeeper for the Managing Director and Operations Manager, managing and protecting their time
Proactively managing complex diaries for the Managing Director and Operations Manager, prioritising and resolving conflicting demands
Coordinating and preparing for meetings on their behalf, including agendas, briefing papers, presentations and follow-up actions
Arranging travel, accommodation and detailed itineraries for the leadership team
Drafting, proofreading and managing correspondence, reports and documents on behalf of the leadership team
Tracking key actions and deadlines on behalf of the leadership team and following up with the wider team to ensure delivery
Handling sensitive and confidential information with the utmost discretion at all times
Providing flexible, proactive support on ad hoc projects and business priorities as the company grows

Office management:

Managing incoming calls with professional phone etiquette and directing enquiries appropriately
Oversee general office housekeeping duties including, supporting with the monitoring of office stock, merchandise, workwear and ordering
Ensuring the office environment remains tidy and organised at all times
Monitor the office calendar and be responsible for occupancy levels for hot desking spaces

Typical administration tasks:

Organising and maintaining files, records, and documentation including project enquiries information and CRM upkeep

· Helping manage the main company enquiries, finance and careers inboxes.

Assisting team members with ad hoc administrative duties as required
Take responsibility for dealing with office deliveries
Support with managing and coordinating diaries- organising meetings as and when required
Assisting with arranging travel and accommodation as and when required for the team
Minute meetings as and when required
Arrange and facilitate social activities and events, including quarterly team days

Business support tasks:

Processing of expense claim forms, reviewing expenses against policies and chasing of invoices as and when required
Preparation of invoices based on project process and portfolio management (by others)
Review of finance information including VAT return reviews prior to submission and expense claim reviews
Monthly payroll and fortnightly expense payments, with payroll prepared by others
Assistance with company social media content management, transferring social content to our website posts (with content produced by team members)
Assistance with company web SEO optimisation

Skills / Experience & Qualifications

Essential Requirements:

Basic Education: Standard Grades or equivalent in English and Maths
Previous experience in office/administration role
Highly organised
Office Software: High proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint)
Time Management: Exceptional ability to multitask, prioritise conflicting deadlines, and work autonomously.
Attention to Detail: Accuracy in tracking inventory, handling expense claims, checking VAT returns, preparation of invoices across up to 100 live projects and managing corporate calendars.
Communications: Personable attitude and attentive communication style; proactivity and ability to co-ordinate with team members.
Discretion & Confidentiality: Proven ability to handle sensitive information and senior stakeholders with the utmost discretion and professionalism.

Desirable Requirements:

Higher Education (Desirable): Highers or equivalent, further qualifications in Business Administration, or a relevant bachelor's degree.
Proven Administration Background: Typically, 1 or more years of experience working in a fast-paced corporate or general office environment.
Meeting & Event Coordination: Past experience, setting up meetings, or organising corporate events.
Customer/Client Facing Roles: Background in customer service where problem-solving and interpersonal skills are utilised.
Executive Assistant Experience: Previous experience providing direct support to directors or senior leaders — managing diaries, inboxes, travel and meetings — or a clear aptitude to step into this.

What We Offer

Full time or part time (by negotiation) position with occasional travel to company events & meetings.
Office based in Glasgow, G44 3PN, hybrid role offered with responsibility for the physical office management
Flexible working policy
Company pension scheme
Company Health Insurance scheme
Company EV Salary Sacrifice scheme
Salary: DOE (dependent on experience)
Supportive working environment with a friendly, energetic team dynamic and non-corporate environment

Pay: £26,000.00-£35,000.00 per year

Benefits:

Casual dress
Company pension
Enhanced paternity leave
Flexitime
Free parking
Private medical insurance
Sick pay
Transport links
Work from home

Work Location: In person

Quick apply

Refine Your Search

assistant and office manager jobs in kilbirnie, nay

Executive Assistant and Office Manager

Site Manager

Executive Support Officers

Retail Assistant Manager

Commercial Assistant

Assistant Manager - Doner Shack Gordon Street

Property Assistant

Administrative Assistant to the House Manager Coordinator

Assistant General Manager

Assistant Head of Delivery (UKSV)

Executive Personal Assistant

Store Manager - Glasgow,Buchanan Steet

STORE MANAGER - GLASGOW, BUCHANAN STEET

Assistant Front Office Manager

Assistant Bodyshop Manager

Assistant Facilities Manager - Soft Services

Legal Executive

Assistant Project Manager/ Project Manager (Water Sector)

Project Support Assistant

Port Assistant (Troon)

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