The Smallpeice Trust:
The Smallpeice Trust is an energetic and independent educational charity dedicated to addressing the shortage of engineers in the UK. We engage and inspire young people aged 8-18 to choose pathways leading to a career in engineering. Our vision is to get young people excited about STEM subjects, no matter their background, through fun, sustainable and educational activities delivered by inspiring experts and partnerships. We want to inspire the young people of today to become the changemakers of tomorrow.
“Scientists study the world as it is, engineers create the world that has never been”
- Theodore von Karman
Job Title: Project Support Officer
Contract Type: Permanent
Salary: £29,580
Pension: 7% (Employer contribution)
Private Healthcare
Location: Your place of work is Holly House, 74 Upper Holly Walk. CV32 4JL. Leamington Spa. There is an expectation that you will spend 40% - 60% of your working time at Holly House.
Job Description Link: https://bit.ly/pso-job-description
Application form link: https://bit.ly/pso-application-form
Role Purpose:
The purpose of this role is to identify and engage schools that meet funder requirements and build strong, effective relationships with teachers to promote the full range of free Smallpeice Trust activities.
The role ensures successful delivery of funded contracts by working closely with stakeholders to coordinate school lists, track progress, secure delivery support, and maintain accurate records in the CRM. It also involves managing logistics for STEM days, liaising with suppliers, and upholding high standards of administration through diligent CRM maintenance and adherence to the Trust’s “right first time” ethos.
Key Tasks and Responsibilities
- Identify and engage with suitable schools who fulfil the funders requirements. This may involve researching, cold calling and/or engaging with schools who have previously worked with us.
- Build and maintain relationships with teachers responsible for STEM within their school.
- Understand and communicate to teachers the variety of free Smallpeice Trust activities on offer, this could include STEM days, Think Kits, Arkwright Engineering Scholarships and Student places on the Trust courses.
- Work with the account managers across all your allocated contracts, to ensure all funder requirements are met. This may include:
- Compiling initial lists of suitable schools for us to work with for funder approval
- Providing regular updates on progress relating to the contract
- Liaising with companies and/or STEM ambassadors to gain support on STEM days and keep accurate records of their involvement.
- Ensuring all elements of the contract have been successfully completed.
- To ensure the success of the contract work with other key stakeholders:
- Engage and allocate an appropriate deliverer for STEM days, ensuring they have all relevant information for the event.
- Work with the team administrator to ensure all relevant processes are completed.
- Liaise with external suppliers to ensure effective delivery of our Think Kit products and to ensure stock levels are maintained.
- Maintain the CRM database to keep a record of calls made and emails sent and update details of confirmed bookings and orders. Maintain and update the CRM database with details on teachers, schools, students, contacts and companies.
- Collate and prepare impact data and reporting to present back to funders.
- Develop a good knowledge of the Trust’s activities to deal competently with enquiries.
- Attend external events as required.
- Adhere to the Trust’s ‘right first time’ administration ethos.
- This job description is not to be regarded as exclusive or exhaustive and you may be required to undertake various duties as may reasonably be requested of you by the Head of Schools STEM Programmes.
Key Deliverables & Results
The role is responsible for delivering strong school engagement by identifying suitable schools, securing bookings, and building effective relationships with STEM-lead teachers to maximise uptake of Smallpeice Trust activities.
Success involves supporting contract delivery by producing school lists, providing timely updates, coordinating company and STEM ambassador involvement, and ensuring all contractual outputs are met. The postholder will also manage operational logistics, including allocating deliverers for STEM Days and working with internal teams and suppliers to maintain smooth processes and adequate Kit stock.
Maintaining accurate CRM records, responding confidently to enquiries, representing the Trust at events, and upholding high-quality administrative standards are essential to achieving consistent, reliable results.
Personal Specification
Essential
- Be flexible in their duties/responsibilities and perform other duties which reasonably correspond to the general character of their job and their level of responsibility.
- Adhere to all Smallpeice Trust policies.
All employees must be willing to live The Smallpeice Trust Values and Behaviours:
- Excellence – we strive to be the best in all we do and how we deliver it
- Collaboration – we’re supportive of each other and our partner, and work together to achieve the best outcome Inclusive - we welcome diversity and create safe spaces where everyone can be themselves
- Inspirational – we’re motivating and encouraging, funding fun in failure and perfection in imperfection
- Innovative – we advocate for change by seeking new and different ways of working
What we are looking for:
Skills and experience that will help you succeed in this role:
- Minimum 5 GCSEs at grade C or above (4+), including English and Mathematics (or Functional Skills equivalent).
- Sales-oriented mindset motivated by goals and experience of meeting targets.
- Experience working in a outbound sales environment.
- Good command of English Language, both written and spoken with an excellent telephone manner.
- Excellent administration and record keeping skills.
- Ability to multi-task and work efficiently in a dynamic, fast-paced environment.
- Comfortable with interdepartmental communication.
- Self-starter with the ability to prioritise and manage time effectively.
- An eye for detail and a commitment to ‘right first time’ administration.
- Experienced Microsoft Office user for professional purposes, especially Word, Outlook and Excel.
- Mature and conscientious 'can do' attitude, producing reliable and accurate work.
- Ability to maintain a high level of professionalism at all times.
- Act as effective team member, but also able to work on own initiative.
- A team player.
Bonus points If you have these:
- Experience of databases/CRM – ideally Dynamics 365.
- Knowledge and understanding of GDPR and the safeguarding of data.
- An understanding of the UK school and education systems.
To Apply:
Please submit your CV and an application form for you to explain why you are interested in this role and how your skills and experience match the requirements.
Application form link: https://bit.ly/pso-application-form
Job Description Link: https://bit.ly/pso-job-description
Closing Date: 03/08/2026
Interviews planned: w/c 10/08/2026
Unsure about applying?
Research shows that many individuals, especially women and those from marginalised groups, may hesitate to apply for jobs unless they meet every requirement. You might feel like you don't tick all the boxes, perhaps due to a confidence gap or impostor syndrome, especially if you've faced exclusion or marginalisation in the past. We understand this, and we encourage you to apply anyway. We are committed to working with you and supporting your growth.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, accountabilities or responsibilities that are required of the employee for this job. The Trust reserves the right to alter or amend the job description, duties, responsibilities, and activities at any time with or without notice.
The Smallpeice Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation, or age.
Apply now to join our team and help inspire the young people of today to become the changemakers of tomorrow!
Pay: £29,580.00 per year
Benefits:
- Company pension
- Cycle to work scheme
- Life insurance
- On-site parking
- Private medical insurance
- Work from home
Work Location: Hybrid remote in Leamington Spa CV32 4JL
