Scheduling coordinator Work, Jobs in Linwood, Rfw (with Salaries)

Property Services Coordinator
Host Connect Property Management Ltd —Greenock
- £30,000 - £38,000 a year
- Full-time
- CRM software
- Microsoft Outlook
- Supervising experience
Quick apply
14d
Operations Coordinator
Lucid Cleaning Ltd —Glasgow
- £28,000 - £30,000 a year
- Overtime
- Customer service
- Administrative experience
- Supervising experience
Quick apply
11d
Technical Production Co-ordinator
Redblu Graphics & Displays Ltd —Glasgow
- £27,000 - £31,000 a year
- Full-time
- Microsoft Office
- Project management
- In-person
Quick apply
Transport Coordinator
Circulus CRM —Glasgow
- £31,500 a year
- Full-time
- Analysis skills
- Data entry
- Typing
- Health & wellbeing programme
- Referral programme
Quick apply
14d
Care Coordinator
Call-In Homecare Ltd —Clydebank
- £27,300 a year
- Full-time
- Management
- Driving
- Care plans
- Annual leave
- Employee assistance programme
Quick apply
10d
Care Coordinator - Homecare / Domiciliary Care
Alltogether Care Services LTD —Clydebank
- £32,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- In-person
- Free parking
- Paid training
Quick apply
4d
Customer Service Coordinator
Johnson Controls —Bellshill
- Full-time
- Organisational skills
- Communication skills
- Annual leave
- Employee assistance programme
Care Coordinator
Alltogether Care Services —Clydebank
- £32,000 a year
- Microsoft Word
- Microsoft Excel
- In-person
- Free parking
- Paid training
4d
Operations Coordinator
MetroRod Ltd —East Kilbride
- £27,000 - £30,000 a year
- Weekend availability
- Customer service
- Organisational skills
- IT
Quick apply
5d
Project Coordinator
Apex Garden Rooms —Glasgow
- £40,000 - £70,000 a year
- Full-time
- Driving
- Organisational skills
- Construction experience
Quick apply
4h
Transport Coordinator
Romac Logistics —Motherwell
- £28,000 - £30,000 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- Customer service
1h
Care Coordinator
Cera Care —Coatbridge
- £28,080 a year
- Time management
- Employee assistance programme
- Employee discount
10d
Marketing Coordinator
Metropolitan Gaming —Glasgow
- £27,581 a year
- Weekend availability
- Employee discount
- Life insurance
Quick apply
Assistant Planner
Kier Group —Glasgow
- Part-time
- Engineering
- Construction experience
- Communication skills
- Flexible schedule
Dental nurse
Milngavie Orthodontics —Glasgow
- £13.60 - £15.00 an hour
- Part-time
- Microsoft Office
- Administrative experience
- Organisational skills
- Free parking
- Employee discount
Quick apply
Treatment Coordinator/Receptionist
Aura Dentistry&Facial Aesthetics —Glasgow
- From £13 an hour
- Full-time
- Microsoft Word
- Microsoft Outlook
- Customer service
Quick apply
2h
Site Manager
Kier Group —Glasgow
- Part-time
- Management
- First Aid Certification
- Construction experience
- Flexible schedule
Project Manager
Kier Group —Glasgow
- Part-time
- Analysis skills
- Construction experience
- Communication skills
- Flexible schedule
Commercial Manager
Kier Group —Glasgow
- Part-time
- Travel
- Contracts
- Construction experience
- Flexible schedule
5d
Senior ML Infrastructure Engineer
Chemify Ltd —Glasgow
- Engineering
- AWS
- No degree
Quick apply

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Property Services Coordinator

Host Connect Property Management Ltd
Greenock

Quick apply

Job details

Full-time
£30,000 - £38,000 a year
14 days ago

Benefits

Casual dress
Employee mentoring programme
Company pension
On-site parking

Qualifications

CRM software
Driving Licence
Microsoft Outlook
Supervising experience
Project management
Organisational skills
HubSpot
AI
Leadership

Full job description

THE ROLE

CLOSING DATE: 31 JULY 2026

We're looking for a Property Services Coordinator to take ownership of the day-to-day operational running of our property portfolio. This is a hands-on, varied role that sits at the heart of our business. You'll coordinate cleaning and maintenance across our properties, supervise our remote VA team, and ensure our guests, owners, and contractors experience a seamless, professional service.

This is not a task-ticker role. We need someone who thinks critically, takes initiative, learns fast, and builds independence quickly. Once you've been shown how something is done, we expect you to own it. Our culture is simple: ask questions when you're stuck, learn from every experience, and don't come back with the same question twice.

For the right person, this role has a clear progression pathway into an Operations Manager position.

KEY RESPONSIBILITIES

Daily Operations

Review all guest communications, maintenance issues, and VA activity each morning to identify priorities for the day and week ahead

Monitor and coordinate the cleaning and changeover schedule across the portfolio, ensuring cleaners have accurate access codes, information, and instructions

Triage and coordinate maintenance issues: deciding what can wait for scheduled inspection versus what needs immediate contractor action

Monitor key box code changes and ensure updates are communicated immediately to cleaners and reflected in guest check-in messages

Review cleaner photos and WhatsApp communications to identify unreported issues before they escalate

VA Team Supervision

Provide daily task direction to the remote VA team (guest communications, bookings, admin support)

Hold regular team meetings with the VA team to review performance, set priorities, and provide feedback

Monitor VA work quality and ensure guest communications, booking processing, and calendar management meet company standards

Identify gaps in VA performance and escalate to management where needed

Financial Coordination

Verify cleaner invoices and timesheets for accuracy

Prepare cleaner payout submissions by the 25th of each month

Support owner statement preparation by the 30th of each month

Flag financial discrepancies before they reach payment stage

Property Onboarding

Coordinate new property setups: liaising with cleaners for deep cleans, coordinating furniture refreshes, and ensuring listings go live accurately and on time

Support the Director in bringing new properties into the portfolio efficiently

Listing & Calendar Management

Conduct weekly audits of property listings across Airbnb, Booking.com, and VRBO for accuracy

Ensure calendar syncs are correct between the channel manager and OTAs

Flag duplicate bookings, sync errors, or pricing anomalies immediately

Performance Monitoring

Maintain and update the maintenance tracker, ensuring all open issues are logged, followed up, and resolved within agreed timescales

Monitor operational KPIs: response times, complaint rates, late cleans, and open maintenance issues

Identify patterns and escalate recurring problems to management

Contractor & Supplier Coordination

Coordinate changeover scheduling and logistics with the cleaning and changeover team

Liaise with maintenance contractors and inspectors, ensuring work is scheduled and completed on time

Waste Management Coordination

Coordinate waste and recycling routines across the portfolio, ensuring bin collection schedules are accurate and communicated to the changeover team

Monitor that bins are emptied correctly between guest changeovers and on scheduled collection days

Flag and chase any missed collections, overflow issues, or bin-related guest complaints

Develop and maintain property-specific waste management routines and ensure all team members are briefed accordingly

Supply Coordination

Coordinate supply needs across all properties: consumables, cleaning products, bin liners, linen, toiletries, and any property-specific requirements

Monitor supply levels and coordinate reordering before stock runs low

Ensure supplies are delivered to the correct properties at the right time, liaising with the changeover team on what is needed

Think strategically about cost efficiency and standardisation of supplies across the portfolio

Owner & Guest Support

Support owner communication where required, ensuring owners are kept informed of property issues and maintenance updates

Assist with guest escalations that require operational input beyond standard VA handling

WHAT WE'RE LOOKING FOR

Essential

Strong organisational and coordination skills: able to manage multiple moving parts simultaneously without dropping the ball

Experience using Google Drive, Excel/spreadsheets, and WhatsApp in a professional setting

Experience using a channel manager or property management software (Boom, Hostaway, Guesty, or similar)

Confident communicator: written and verbal: with the ability to manage remote teams effectively

A self-starter who takes ownership of their role and doesn't wait to be told what to do

Ability to think critically and make decisions independently within agreed parameters

Full driving licence and willingness to travel across Scotland (and occasionally England) for property visits

Beneficial

Experience in short-term rental, property management, or hospitality operations

Familiarity with AI tools such as Claude or ChatGPT

Experience using project management or CRM software (ClickUp, HubSpot, or similar)

Experience using Outlook or similar email management systems

Previous supervisory or team leadership experience

WHAT WE OFFER

Salary of £30,000 – £38,000 per annum, depending on experience

Monday to Friday, 9am – 5pm, with flexibility for travel

A role with real responsibility and genuine growth potential

Clear progression pathway: for the right person, this role develops into an Operations Manager position

A fast-paced, entrepreneurial environment where your contribution is visible and valued

PROBATIONARY PERIOD

This role includes a six-month probationary period. The position is fully office-based at Host Connect HQ, Greenock.

HOW TO APPLY

Please send your CV and a short covering note explaining why you're the right person for this role to:

[email protected]

We're looking for someone who can start in late August 2026. Early applications are strongly encouraged.

Host Connect Property Management Ltd | Company No. SC847856 | Host Connect HQ, Unit 21 Lynedoch Industrial Estate, Greenock, PA15 4AX | 01475 648800

Pay: £30,000.00-£38,000.00 per year

Benefits:

Casual dress
Company pension
Employee mentoring programme
On-site parking

Application question(s):

Located within reasonable daily commuting distance of Inverclyde. Less than 1 hour.

Licence/Certification:

driving licence (required)

Work Location: In person

Quick apply

Refine Your Search

scheduling coordinator jobs in linwood, rfw

Property Services Coordinator

Operations Coordinator

Technical Production Co-ordinator

Transport Coordinator

Care Coordinator

Care Coordinator - Homecare / Domiciliary Care

Customer Service Coordinator

Care Coordinator

Operations Coordinator

Project Coordinator

Transport Coordinator

Care Coordinator

Marketing Coordinator

Assistant Planner

Dental nurse

Treatment Coordinator/Receptionist

Site Manager

Project Manager

Commercial Manager

Senior ML Infrastructure Engineer

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