Head of operations and administration Work, Jobs in London, Eng (with Salaries)

Head of Administration
Insignia Group —London
- Full-time
- English
- Master's degree
- Administrative experience
- Employee discount
Quick apply
Head of Operations and Administration
ACAVA —London
- £43,000 - £45,000 a year
- Full-time
- Hybrid work
- Project management
- Human resources
- Recruiting
- Annual leave
Quick apply
12d
Head of People
Digital Odour Technologies Limited —London
- £60,000 a year
- Hybrid work
- Continuous improvement
- Human resources
- Recruiting
Quick apply
12d
People Operations and Office Assistant
Firstco —London
- Full-time
- Hybrid work
- Microsoft Outlook
- Customer service
- Administrative experience
Quick apply
7d
Head of Product Operations
QAD, Inc. —London
- Full-time
- Remote
- Master's degree
- Manufacturing
- AI
Quick apply
Head of Business and Operations
Ambitious about Autism —London
- £59,000 - £63,000 a year
- Human resources
- Recruiting
- Training & development
8d
Operations Manager
University College London —London
- £43,981 - £52,586 a year
- Full-time
- Continuous improvement
- Team management
- Human resources
- Annual leave
- Employee assistance programme
Data Administration Officer
Support When It Matters —Hackney
- £25,000 a year
- Weekend availability
- Inventory control
- Microsoft Office
- Administrative experience
Quick apply
4h
Head of Product Operations
QAD —London
- Full-time
- Remote
- Master's degree
- Manufacturing
- AI
Head of Fund Operations
bunch —London
- Full-time
- Hybrid work
- Management
- Leadership
- Communication skills
Operations Manager - Adult Skills
AKG (UK) EMPLOYMENT LIMITED —London
- Remote
- Sales
- Microsoft Office
- Project management
Customer Success Specialist
Malt —London
- Hybrid work
- CRM software
- English
- Conflict management
- Annual leave
Head of Revenue, Distribution and Reservations
Montcalm Collection —London
- Full-time
- Hotel
- Bachelor's degree
- Business
Quick apply
4d
College Operations Team Administrator
University of the Arts London —London
- £34,436 - £41,196 a year
- Full-time
- Hybrid work
- Administrative experience
- University
- In-person
1d
UK Examinations Officer (Permanent)
ISTD —London
- £27,637.99 - £29,165.00 a year
- Weekend availability
- Hybrid work
- English
- Microsoft Office
- Databases
- Health & wellbeing programme
- Annual leave
Quick apply
2h
Cabin Crew Base Manager
Cathay Pacific —London
- Microsoft Powerpoint
- Management
- Computer literacy
4d
Operations, Data and Planning Officer
Imperial College London —South Kensington
- £48,246 - £58,318 a year
- Full-time
- CRM software
- Microsoft Outlook
- Databases
- Annual leave
6d
Head of IT
Carnall Farrar —London
- Full-time
- Remote
- Bachelor's degree
- SharePoint
- AI
- Work from home
- Employee assistance programme
Quick apply
5d
PROJECTS COORDINATOR
Illusion Design and Construct —London
- From £42,000 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- Research
- Health & wellbeing programme
- Sick pay
Quick apply
4d
Studio and Resource Coordinator
Another A Story —London
- Databases
- Communication skills
- Office experience

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Head of Administration

Insignia Group -
London

Quick apply

Job details

Full-time

Benefits

Employee discount

Qualifications

Cost management
Report writing
Meeting coordination
Corporate travel itinerary planning
Travel arrangements
Operations management
Procurement
Process improvement
English
Cost control
Master's degree
Administrative experience
Project management
Bachelor's degree
Cost efficiency strategy
Team management
Accommodation booking
Organisational skills
Contracts
Telecommunication
Cost optimisation planning
Contract negotiation
Business
Negotiated procurement
Leadership
Office experience

Full job description

We are seeking an outstanding Head of Administration to lead and coordinate all corporate administrative functions across the Group.

Position Summary

The Head of Administration is responsible for ensuring that all administrative operations of the Group function efficiently and to the highest professional standards. The successful candidate will oversee corporate travel, transportation, telecommunications, executive meetings, and administrative support across multiple international offices.

This role requires an energetic, highly organised, detail-oriented professional capable of working in a fast-paced international environment while supporting senior executives and Board members.

Key Responsibilities

Executive Travel & Accommodation

Organise all international business travel for Directors, Executives and employees.
Manage flight bookings, visas, hotels, executive residences and special travel requirements.
Negotiate preferred corporate rates with airlines, hotels and travel partners.
Ensure cost efficiency while maintaining premium service standards.
Handle urgent travel changes and emergency arrangements.

Transport Management

Coordinate executive transfers worldwide.
Manage company vehicles across all Group offices.
Oversee leasing, rentals, maintenance and insurance of corporate vehicles.
Coordinate chauffeur services and VIP transportation.

Telecommunications

Manage all corporate mobile phone and landline services across the Group.
Negotiate agreements with telecommunications department in the Group.
Monitor telecommunications costs and optimise service quality.
Ensure uninterrupted communication services for all clients and offices.

Board & Committee Administration

Organise and supervise Board of Directors, Executive Committee and Budget Committee meetings.
Coordinate agendas, meeting materials and logistics.
Coordinate meetings across multiple international offices and time zones.

Office Administration

Develop and improve administrative policies and procedures.
Manage office suppliers and service providers.
Lead and develop the administration team.

Budget & Cost Control

Prepare and manage the administration budget.
Monitor departmental expenditure.
Negotiate contracts with external suppliers.
Identify opportunities for operational improvements and cost efficiencies.

Reporting

Prepare monthly reports for Executive Office
Monitor administrative KPIs.
Recommend operational improvements.
Participate in strategic corporate projects.

Minimum 5 years of management experience in administration within a government institution, multinational corporation, international financial institution, or a large private company.
Excellent written and spoken English.
Strong organisational and project management skills.
Excellent communication and negotiation abilities.
Ability to manage multiple priorities in a fast-paced international environment.
High level of professionalism, integrity and confidentiality.
Strong leadership skills with a hands-on approach.

Preferred Qualifications

University degree in Business Administration, Management, Public Administration or a related field.
Experience supporting Boards of Directors and Executive Committees.
Experience managing international travel programmes and corporate administration across multiple jurisdictions.

Personal Qualities

Young, ambitious and career-oriented.
Hard-working and highly disciplined.
Proactive and solution-oriented.
Results-driven with exceptional attention to detail.
Flexible, adaptable and able to work under pressure.
Professional, discreet and service-oriented.

Quick apply

Refine Your Search

head of operations and administration jobs in london, eng

Head of Administration

Head of Operations and Administration

Head of People

People Operations and Office Assistant

Head of Product Operations

Head of Business and Operations

Operations Manager

Data Administration Officer

Head of Product Operations

Head of Fund Operations

Operations Manager - Adult Skills

Customer Success Specialist

Head of Revenue, Distribution and Reservations

College Operations Team Administrator

UK Examinations Officer (Permanent)

Cabin Crew Base Manager

Operations, Data and Planning Officer

Head of IT

PROJECTS COORDINATOR

Studio and Resource Coordinator

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