Ref Number
B28-00241
Professional Expertise
Administration and Business Support
Department
Finance, Commercial and Estates (B28)
Location
London
Working Pattern
Full time
Salary
£43,981-£52,586
Contract Type
Permanent
Working Type
Hybrid
Available for Secondment
No
Closing Date
21-Jun-2026
UCL is one of the world’s leading universities, ranked in the top 10 globally, with more than 50,000 students and staff from over 150 countries. We are a diverse community with a strong commitment to research excellence, innovation and real-world impact.
The UCL estate is one of the largest and most complex in UK higher education, spanning more than 200 buildings across London and beyond. Our Campus Experience and Infrastructure teams are responsible for ensuring that this environment is safe, compliant and fit for the needs of our community, supporting world-leading teaching, research and collaboration.
The Safety Coordinator will play a key role within UCL Safety Services, providing high-quality administrative and coordination support to ensure the effective operation of safety governance processes across a large and complex organisation.
This is a varied role with a strong focus on organisation, administration and process management. You will coordinate a range of activities that underpin UCL's health and safety framework, including maintaining records and documentation, supporting audit and inspection programmes, administering governance processes and ensuring that key information is accurate, accessible and up to date.
You will be responsible for managing and maintaining a range of safety-related systems, registers and databases, supporting the production of reports and performance information, and helping to ensure that actions, deadlines and compliance requirements are tracked and monitored effectively. The role will also involve arranging meetings, preparing papers and documentation, taking minutes and supporting the delivery of training and wider governance activities.
Working closely with colleagues across UCL, you will act as a central point of coordination for a number of safety processes, ensuring that information flows efficiently between stakeholders and that administrative processes are delivered to a consistently high standard.
This is an excellent opportunity for someone with strong administrative and organisational skills who enjoys managing complex processes, maintaining accurate records and supporting the smooth running of an important university-wide function.
You will have significant experience in an administrative, coordination or governance-focused role within a large and complex organisation. You will be highly organised, with excellent attention to detail and a proven ability to manage multiple priorities, maintain accurate records and ensure deadlines are met.
You will be confident working with data and information, with experience of maintaining databases, producing reports and using systems such as Excel to organise and analyse information. Experience of reporting tools such as Power BI or Tableau would be advantageous, but a strong aptitude for working with data is more important.
You will have excellent written and verbal communication skills, with experience of preparing documentation, coordinating meetings, producing minutes and communicating effectively with a wide range of stakeholders. You will be comfortable handling sensitive or technical information and presenting it clearly and accurately.
You will be proactive, methodical and able to work independently while building effective working relationships across teams. Above all, you will bring strong administrative and coordination skills, with the ability to keep complex processes running smoothly and efficiently in a busy environment.
As well as the exciting opportunities this role presents we also offer some great benefits some of which are below:
- 41 Days holiday (including 27 days annual leave 8 bank holiday and 6 closure days)
- Defined benefit career average revalued earnings pension scheme (CARE)
- Cycle to work scheme and season ticket loan
- On-Site nursery
- On-site gym
- Enhanced maternity, paternity and adoption pay
- Employee assistance programme: Staff Support Service
- Discounted medical insurance
As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.
We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce.
These include people from Black, Asian and ethnic minority backgrounds; disabled people; and for our Grade 9 and 10 roles, women.
You can read more about our commitment to Equality, Diversity and Inclusion here : https://www.ucl.ac.uk/equality-diversity-inclusion/
