Senior office coordinator Work, Jobs in London, Gtl (with Salaries)

Administrator Coordinator - Maritime
The International Transport Workers Federation (ITF) —London
- £62,796 a year
- Full-time
- Hybrid work
- CRM software
- English
- Microsoft Office
10d
Office Coordinator
RQ Biotechnology Ltd —London
- £30,000 - £40,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
- Work from home
Quick apply
1d
Procurement and Accounts Payable Coordinator
UPP Ltd —London
- £40,000 a year
- Full-time
- Hybrid work
- Communication skills
Senior Project Logistics Coordinator
CEVALogistics —London
- Full-time
- Customer service
- Travel
- Annual leave
- Employee discount
Senior Facilities Coordinator
The Millennium Group —London
- £54,000 - £57,000 a year
- Full-time
- Bachelor's degree
- Front desk
- Business
Quick apply
Senior Digital Operations Coordinator
Michael Kors —London
- £36,000 - £48,000 a year
- Full-time
- Customer service
- Data analysis skills
- Analysis skills
Project Coordinator / Team Administrator
ZHA —London
- Microsoft Powerpoint
- Microsoft Outlook
- Contracts
PMO Coordinator
Helios Towers —London
- Continuous improvement
- Agile
- Gym membership
Business Support & Operations Coordinator
Iconic Hotels & Resorts —West London
- £30,000 - £45,000 a year
- Full-time
- Microsoft Outlook
- Hotel
- Organisational skills
- Annual leave
- Employee discount
Quick apply
1d
Administrative Assistant
Unit4 —London
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Hospitality
- Microsoft Outlook
- Annual leave
Quick apply
Planning Coordinator
Oritain —London
- Hybrid work
- Continuous improvement
- Travel
- Communication skills
- Annual leave
- Employee assistance programme
1d
Senior Research Administrator
University College London —London
- £43,981 - £52,586 a year
- Full-time
- University
- Annual leave
- Employee assistance programme
5d
Business Analyst
Tes Global —London
- £60,000 - £80,000 a year
- Full-time
- Writing skills
- Presentation skills
- Machine learning
- Annual leave
- Employee assistance programme
Quick apply
Technical Asset and Compliance Manager (Facilities Management)
OCS Group —London
- Up to £55,000 a year
- Monday to Friday
- Remote
- Analysis skills
- Communication skills
Quick apply
Team Coordinator - Business Services
Montagu Evans —London
- Full-time
- Microsoft Outlook
- Travel
- Communication skills
Senior Communications Coordinator
Jimmy Choo —London
- £35,000 - £37,000 a year
- Full-time
- Organisational skills
- Communication skills
12d
Project and Leadership Team Coordinator
Octavia House Schools —London
- Up to £45,000 a year
- Full-time
- Organisational skills
- Front desk
- Budgeting
Quick apply
Senior Communications Coordinator
Skidmore, Owings & Merrill —London
- Full-time
- Marketing
- Bachelor's degree
- Organisational skills
People Team Coordinator
Eeze —London
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
- Annual leave
- Employee assistance programme
Store Operations Coordinator
Tapestry Inc —London
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Outlook
- Analysis skills
- Employee assistance programme
- Employee discount

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Administrator Coordinator - Maritime

The International Transport Workers Federation (ITF)
London

Apply Now

Job details

Full-time
£62,796 a year
10 days ago

Benefits

Cycle to work scheme

Qualifications

CRM software
Financial forecasting
Meeting coordination
Stakeholder liaison
Zoom
English
Microsoft Office
Administrative experience
Budget planning
Continuous improvement
Overseeing budgeting and forecasting
SharePoint
Leadership
Delegation
Team motivation leadership
Communication skills

Full job description

Location: London (hybrid, 3 days/week in the office)

Contract: permanent, full-time

Interviews: 9-10 September 2026

Are you passionate about delivering high-quality administrative support for a global organisation? The ITF is looking for a proactive and detail-oriented Administration Coordinator to join our team.

About the role

As Administration Coordinator – Maritime you will supervise and coordinate the work of a team of administrators responsible for providing reliable, high-quality administrative support for international governance meetings and events, and communications to member organisations and external partners.

You will work with colleagues and external stakeholders worldwide to ensure the smooth delivery of the Maritime department's administration function, including the logistical aspects of our global maritime activities, contributing to the successful delivery of our Congress cycle and organisational work programme.

Reporting to the Head of Maritime Administration, you will help to strengthen long-term administrative systems that are efficient, coordinated and fit for purpose in a complex international environment.

Key Duties and Responsibilities

Manage a team of administrators to ensure that work is delivered to a consistent, high standard, fostering an environment of continuous improvement
Coordinate the workload of the team in the delivery of organisational work programmes
Develop, implement and update administrative policies and procedures, ensuring a consistent and standardised ways of working
Oversee the logistical delivery of international meetings, events, and conferences, coordinating delegate management with support from Maritime Administrators, and ensuring that organisational systems are used effectively
Prepare meeting budget forecasts and support the annual planning and budgeting cycle; monitoring spend; identifying variances and escalating in a timely manner
Assist in drafting meeting documentation for conferences and governance meetings, and for meetings with our strategic partners and other relevant international organisations
Identify issues that may affect delivery and resolve/escalate in a timely manner
Provide cover for the Head of Maritime Administration when necessary

About you

We’re looking for a self-motivated and highly organised individual to support the delivery of our global maritime organisational work programme. With responsibility for oversight of the logistical delivery of committee meetings and conferences, you will need the following to be successful in this role:

Proven experience managing and leading a team, providing clear direction, coordinating workloads, delegating work effectively and motivating individuals to achieve high standards of performance.
Strong knowledge of administrative practices, ideally with experience of delivering international governance focussed meetings & conferences
Ability to prioritise effectively, supporting senior stakeholders, and managing multiple tasks and projects simultaneously, often working across international time zones
Clear and accurate written and verbal communication skills with a high standard of written English and excellent attention to detail
Confidence working with diverse internal & external stakeholders in a multilingual environment (knowledge of languages other than English would be an asset)
Maintain confidentiality when handling sensitive information
Strong numerical skills, with experience of budgeting, reconciliation, and expense reporting
Calm, adaptable and proactive problem-solver with a focus on continuous improvement
Proficient with SharePoint, Teams, MS Office 365, and familiar with Zoom, Cvent and Concur (or similar tools).
Experienced with CRM systems and data handling
Willingness to travel overseas occasionally to support international meetings & conferences
Commitment to social justice and trade union values, or mission-driven work

The International Transport Workers' Federation (ITF) is a global union federation of transport workers' trade unions. Our HQ is in London with International offices include Amman, Hong Kong, Nairobi, Montreal, New Delhi, Abidjan, Rio, Tokyo, Singapore, and Sydney.

Purpose:

The ITF constitution sets out the following aims:

To promote respect for trade union and human rights worldwide

To work for peace based on social justice and economic progress

To help our affiliated unions defend the interests of their members

To provide research and information services to our affiliates

To provide general assistance to transport workers in difficulty

Values

At the ITF, our values are at the heart of all that we do. We demonstrate solidarity. We are democratic. We are dynamic. We are determined. We are dedicated to bringing together a diverse group of people to truly strengthen the ITF as the global voice for transport workers. Find out more about our values.

Equal opportunities statement:

At the ITF, we are committed to providing an inclusive environment for our team and our affiliates. We see the diversity of our staff as a source of intelligence and our strength. This means that we work creatively to make the most of the unique experiences and perspectives. We are an equal opportunities employer. We welcome all applications regardless of gender, marital status, sexual orientation, pregnancy, race, migration status, colour, ethnic origin, nationality, religion or beliefs, disability, age, political opinions or trade union affiliation or activity.

Apply Now

Refine Your Search

senior office coordinator jobs in london, gtl

Administrator Coordinator - Maritime

Office Coordinator

Procurement and Accounts Payable Coordinator

Senior Project Logistics Coordinator

Senior Facilities Coordinator

Senior Digital Operations Coordinator

Project Coordinator / Team Administrator

PMO Coordinator

Business Support & Operations Coordinator

Administrative Assistant

Planning Coordinator

Senior Research Administrator

Business Analyst

Technical Asset and Compliance Manager (Facilities Management)

Team Coordinator - Business Services

Senior Communications Coordinator

Project and Leadership Team Coordinator

Senior Communications Coordinator

People Team Coordinator

Store Operations Coordinator

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