Records management Work, Jobs in London (with Salaries)

Information and Records Management Officer
UK Health Security Agency —London
- £33,422 - £45,353 a year
- Part-time
- Hybrid work
- Presentation skills
- SharePoint
- Communication skills
Data Entry Specialist
LGDG Group LTD —London
- £24,420.00 - £43,453.38 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Assessment Records Officer
Imperial College London —White City
- £41,005 - £45,616 a year
- Full-time
- Organisational skills
- Communication skills
- Annual leave
11d
Investigations Support Officer
House of Commons UK Parliament —London
- £45,359 - £51,885 a year
- Full-time
- Hybrid work
- Analysis skills
- Communication skills
- Annual leave
3d
Document Controller
Pyramid Brickwork Specialist —Wembley
- £30,000 - £50,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Free parking
Quick apply
13d
Invoicing Team Assistant
Bishopsgate Law —London
- £30,000 - £32,000 a year
- Full-time
- Hybrid work
- Computer literacy
- Bachelor's degree
- QuickBooks
Quick apply
Research Administrator
Great Ormond Street Hospital for Children —London
- £34,186 - £37,389 a year
- Part-time
- Computer literacy
- Administrative experience
- Organisational skills
5d
Client & Project Coordinator
Holloways of Ludlow Design & Build Ltd —Richmond
- £30,000 - £40,000 a year
- Full-time
- AutoCAD
- In-person
- Leadership
- Health & wellbeing programme
- Annual leave
Quick apply
9d
PMO Support
Ministry of Justice —London
- £30,001 - £42,859 a year
- Full-time
- Hybrid work
- Presentation skills
- Organisational skills
- Communication skills
- Annual leave
- Employee discount
2d
UKVI Compliance & Administrative Review Officer
Regent College London —London
- £42,000 - £50,000 a year
- Full-time
- Microsoft Word
- CRM software
- Microsoft Excel
Quick apply
Information Governance Officer
Brent Council —Brent
- £52,194 - £55,323 a year
- Full-time
- Administrative experience
- Communication skills
- Annual leave
- Employee assistance programme
6d
Healthcare Supply Coordinator
Paddington Health Logistics —London
- Up to £4,050 a month
- Full-time
- Oracle
- ERP systems
- Organisational skills
- Annual leave
- Life insurance
Quick apply
12d
Administrator
Apleona —London
- £28,000 - £33,000 a year
- Monday to Friday
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee discount
Customer Support Specialist (m/f/d)
PSL Global Solutions Ltd. —London
- £34,420.00 - £38,434.98 a year
- Full-time
- Hybrid work
- Customer service
- Microsoft Office
- Analysis skills
- Health & wellbeing programme
- Annual leave
Quick apply
10d
Vulnerable Adolescents Administrator
Barnet Council —London
- Full-time
- Hybrid work
- Oracle
- Presentation skills
- Annual leave
- Flexitime
4d
Project and Leadership Team Coordinator
Octavia House Schools —London
- Up to £45,000 a year
- Full-time
- Organisational skills
- In-person
- Leadership
Quick apply
9d
Accounting Clerk
ABC 123 —Bank Station
- From £123 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
Quick apply
Office Administrator
MGN Repairs Management Ltd. —London
- £25,420.00 - £39,356.82 a year
- Part-time
- Hybrid work
- Administrative experience
- Organisational skills
- Communication skills
- Free parking
- Employee discount
Quick apply
7d
Associate, Company Secretarial Assistant
Janus Henderson —London
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Microsoft Office
Direct Payments Advisor
Barnet Council —London
- Full-time
- Hybrid work
- Oracle
- Administrative experience
- Presentation skills
- Annual leave
- Flexitime

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Information and Records Management Officer

UK Health Security Agency -
London

Apply Now

Job details

Part-time | Full-time | Fixed term contract
£33,422 - £45,353 a year

Benefits

Company pension
Transport links
Pay rise

Qualifications

Power BI
Presentation skills
SharePoint
Communication skills

Full job description

Details

Reference number

466541

Salary

£33,422 - £45,353

Per Annum, Pro Rata

A Civil Service Pension with an employer contribution of 28.97%

GBP

Job grade

Higher Executive Officer

Contract type

Fixed term
Loan
Secondment

Length of employment

Fixed Term Until 31/03/2028

Business area

Data Protection, Security & Technology Services - Privacy & Compliance

Type of role

Other

Working pattern

Flexible working, Full-time, Job share, Part-time

Number of jobs available

Location
About the job
Benefits
Things you need to know
Apply and further information

Location

This role is being offered as hybrid working based at any of our Core HQs in Birmingham, Leeds, Liverpool, London Canary Wharf with a possibility of home working.

About the job

Job summary

We pride ourselves as being an employer of choice, where Everyone Matters promoting equality of opportunity to actively encourage applications from everyone, including groups currently underrepresented in our workforce.

UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.

The Information Management and Privacy team are embedding a dynamic new function that consolidates information governance capability across UKHSA, working organisation wide to develop a compliance culture supported by dedicated professionals. This is an important stage in the development of the function, as we work with the business and our regulators to bring about lasting organisational change.

This is an exciting time to join the organisation, as we have large scale programmes underway, with this fixed term contract providing an opportunity to support both business-as-usual and key information and records management programmes over an 18-month period.

As an Information & Records Management Officer, you will enable, review, and refine the organisations information governance. With an emphasis on implementing information and records management good practice, processes, and policy especially in our M365 and other digital environments. Supporting colleagues within the IRM team, you will also be a crucial partner of key colleagues across UKHSA enabling the day-to-day information and records management. Providing expertise and insight to the organisation, you will also understand staff requirements for guidance and support.

Your skill and experience allow you to evaluate requirements and help build solutions.

Job description

Support the Information & Records Management team in providing expert advice to the Agency on matters of Records and Information Management.
Contribute to the UKHSA Information and Records management policy suite, including guidance documents, training provision, and processes.
Engage with colleagues across government and in our sponsoring Department to ensure that UKHSA understands and assesses cross-government requirements and the impact of changes in platforms and technology
Provide impactful guidance, advice, and expertise to colleagues throughout UKHSA on information and records management policy, procedure, and practice;
Provide expert advice on the management of information and records on key systems such as M365 and Exchange;
Coordinate and facilitate Information and Records and Management improvements for the benefit of the business, working to optimise search and retrieval of information
Liaison with other UKHSA teams on disclosure, litigation, inquiry, FoI, and other queries.
Collaborate with stakeholders and key colleagues across UKHSA to help enable the culture of compliance

The UKHSA Records & Information Management Officer supports Information Management and Records Management in the organisation. They provide expertise, advice, and guidance to staff across the Agency in all areas of Information. Operating at the Practitioner level of the Government Knowledge and Information Management Professional Skills Framework. They collaborate with teams and networks across the Agency to understand stakeholder concerns,build consensus and improve compliance to create an Information and Records Management culture.

KEY WORKING RELATIONSHIPS
The post holder will develop working relationships and communicate regularly with a wide range of individuals, clinical and non-clinical, internal, and external to UKHSA. This will include:

Internal

Senior Information Risk Owner
Information Asset Owners
Technology / ICT providers
Lessons Identified & any Public Inquiry Preparation Team
Information Rights teams Wider Information Management, Data Governance & Privacy team
Contracting and contract management colleagues
Change management and change programmes

External

DHSC Information Risk Management and Assurance Directorate
Cross-Government professional communities
The National Archives

This is not an exhaustive list.

Person specification

Essential Criteria

Experience working with information and records, ideally around the public sector legal and policy framework
Significant expertise in administering M365 for information management
Ability to understand, use, and explain M365 technical functionality for impactful information and records management practice
Assessing colleagues needs and training requirements and helping them improve and develop
Experience at the Practitioner level of the GKIM Professional Skills Framework or the equivalent
Stakeholder engagement / communication experience
Expert M365 user
Excellent written and verbal communication skills
An understanding of and commitment to equality of opportunity and good working relationships

Desirable Criteria

Experiencing in providing impactful guidance on information and records management topics
SharePoint Developer and experience with advanced M365 tools such as PowerAutomate, PowerBI, and PowerApps
Change delivery experience

Benefits

Alongside your salary of £33,422, UK Health Security Agency contributes £9,682 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides .

Learning and development tailored to your role
An environment with flexible working options
A culture encouraging inclusion and diversity
A Civil Service pension with an employer contribution of 28.97%

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use.

Selection process details

Success Profiles

Stage 1 Application & Sift

This vacancy is using Success Profiles and will assess your Behaviours/Experience/Technical skill

Success profiles Success Profiles - GOV.UK

You will be required to complete an application form. You will be assessed on the listed 9 essential criteria, and this will be in the form of a:

Application form (Employer/ Activity history section on the application)
1000 word supporting statement

This should outline how you consider your skills, experience and knowledge provide evidence of your suitability for the role, with reference to the essential criteria.

You will receive a joint score for your application form and statement. (The application form is the kind of information you would put into your C.V please be advised you will not be able to upload your CV. Please complete the application form in as much detail as possible). Please do not email us your CV.

Healthjobs UK has a word limit of 1500, but your supporting statement must be no more than1000 words. We will not consider any words over1000 words.

Longlisting:

In the event of a large number of applications we will longlist into 3 piles of:

Meets all essential criteria
Meets some essential criteria
Meets no essential criteria

The pile Meets all essential criteria' will proceed to shortlisting.

Shortlisting:

In the event of a large number of applications we may conduct an initial sift, on the lead criteria of: (one or more essential criteria or a lead behaviour if using behaviour statements).

Experience working with information and records, ideally around the public sector legal and policy framework

Desirable criteria may be used in the event of a large number of applications/large amount of successful candidates

If you are successful at this stage, you will progress to interview & assessment. Feedback will not be provided at this stage.

Stage 2: Interview

Success profiles Success Profiles - GOV.UK

You will be invited to a single remote interview.

Behaviours/Experience/Technical skills will be tested at interview.

There will be a Presentation, this will be used to check technical skills. The details of which are '5-10 minute presentation, you will be asked to prepare a short presentation providing an example of a records management challenge they resolved, how they used the M365 platform to deliver that change, and the key challenges and lessons learnt.'

The Behaviours tested during the interview stage will be:

Changing and Improving (Lead Behaviour)
Leadership
Communication and Influencing
Working Together
Delivering at Pace

Interviews dates are to be confirmed. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Qualifications and Registrations

For roles where specific qualifications or registrations are required, successful applicants will be asked to provide appropriate evidence. Employment cannot commence until satisfactory documentation has been received and verified.

Location

This role is being offered as hybrid working based at any of our Core HQs with a possibility of home working.

We offer great flexible working opportunities at UKHSA and operate using a hybrid working model where business needs allow. This provides us with greater flexibility about how and where we work, to get the best from our workforce. As a hybrid worker, you will be expected to spend a minimum of 60% of your contractual working hours (approximately 3 days a week pro rata, (averaged over a month) working at one of UKHSA's core HQs (Birmingham, Leeds, Liverpool, and London).

Our core HQ offices are modern and newly refurbished with excellent city centre transport links and benefit from co-location with other government departments such as the Department for Health and Social Care (DHSC).

Salary Information

Higher Executive Officer (HEO):

National HEO: £33,422 - £40,731
Outer HEO: £35,587 - £43,244
Inner HEO: £37,749- £45,353

Salary is subject to base location.

If you are successful at interview, and are moving from another government department, NHS, or Local Authority, the relevant starting salary principles for level transfers or promotions will apply. Otherwise, roles are offered at the pay scale minimum for the grade, but in exceptional circumstances there may be flexibility if you are able to demonstrate you are already in receipt of an existing, higher salary. Pay increases are through the relevant annual pay award for the role and terms.

Security Clearance Level Requirement

Successful candidates must pass a basic disclosure and barring security check before they can be appointed.

Eligibility Criteria

Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants).

Careers website

Please visit our careers site for more information https://gov.uk/ukhsa/careers

Future location

UKHSA is investing in a new state-of-the-art National Biosecurity Centre in Harlow, Essex, which will eventually bring together teams currently based at Canary Wharf, Colindale and Porton Down. For more details, please see: Huge biosecurity centre investment to boost pandemic protection - GOV.UK. The new facilities will start becoming operational in the mid-2030s, with full completion by 2038. Staff will move in phases as facilities become available. If you're appointed to a role currently based at Canary Wharf, Colindale or Porton Down, please note that we'll continue investing in these sites for the next decade. As we get closer to the transition, we'll provide full information about relocation support available to staff.

Reasonable Adjustments

The Civil Service is committed to making sure that our selection methods are fair to everyone. To help you during the recruitment process, we will consider any
reasonable adjustments that could help you. An adjustment is a change to the recruitment process or an adjustment at work. This is separate to the Disability
Confident Scheme. If you need an adjustment to be made at any point during the recruitment process you should contact the recruitment team in confidence as soon as possible to discuss your needs. You can find out more information about reasonable adjustments across the Civil Service here: https://www.civil-service-careers.gov.uk/reasonable-adjustments

International Police check

If you have spent more than 6 months abroad over the last 3 years you may need an International Police Check. This would not necessarily have to be in a single block, and it could be time accrued over that period.

Internal Fraud Check

If successful for this role as one aspect of pre-employment screening, applicants personal details name, national insurance number and date of birth - will be checked against the Cabinet Office Internal Fraud Hub and anyone included on the database will be refused employment unless they can show exceptional circumstances. Currently this is only for External candidates to the Civil Service.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

UK nationals
nationals of the Republic of Ireland
nationals of Commonwealth countries who have the right to work in the UK
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS)
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles .

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .

Apply and further information

The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

Name : Sarah Handy
Email : [email protected]

Recruitment team

Email : [email protected]

Further information

The law requires that selection for appointment to the Civil Service is on merit on the basis of fair and open competition as outlined in the Civil Service Commission's
Recruitment Principles. If you feel your application has not been treated in accordance with the Recruitment Principles, and you wish to make a complaint, in the first instance, you should contact the UKHSA Complaints team via email at: [email protected] If you are not satisfied with the response you receive from the Department, you can
contact the Civil Service Commission. Visit the Civil Service Commission website for further information: https://civilservicecommission.independent.gov.uk

Apply Now

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Length of employment

Business area

Type of role

Working pattern

Number of jobs available

Contents

Location

About the job

Job summary

Job description

Person specification

Benefits

Things you need to know

Artificial intelligence

Selection process details

Security

Nationality requirements

Working for the Civil Service

Diversity and Inclusion

Apply and further information

Contact point for applicants

Job contact :

Recruitment team

Further information