Senior administrative coordinator Work, Jobs in London (with Salaries)

Executive Coordinator
Tecknuovo —London
- Hybrid work
8d
Administrative Coordinator
Gilead Sciences —Uxbridge
- Full-time
- Hybrid work
- Administrative experience
- Communication skills
Senior Coordinator: HR Administration
Mayer Brown LLP —London
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
14h
Events & Marketing Coordinator
Montagu Evans —London
- Full-time
- Microsoft Office
Coordinator
Apollo —London
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
SENIOR COORDINATOR – TOTAL REWARD, LEARNING & INCLUSION
Sony Pictures Entertainment Inc. —London
- Full-time
- Microsoft Office
- Organisational skills
- Communication skills
- Annual leave
- Gym membership
Sample Coordinator, Soho Home
Soho House & Co. —London
- Administrative experience
- Organisational skills
- Communication skills
- Employee discount
Quick apply
Executive Coordinator
Better Cotton —London
- £45,227 a year
- Full-time
- Hybrid work
- English
- Microsoft Office
- Project management
- Annual leave
Research Coordinator
Imperial College London —South Kensington
- £41,005 - £45,616 a year
- Full-time
- University
- Communication skills
- School
- Annual leave
Senior HR Business Partner
Coder —London
- £74,000 - £100,000 a year
- Full-time
- Hybrid work
- Human resources
- Contracts
Office Coordinator
Campions —London
- £26,500 - £29,000 a year
- Full-time
- Microsoft Office
- Employee assistance programme
Quick apply
Events Coordinator - Kings Cross Estate, London
Savills Management Resources —London
- £35,000 - £40,000 a year
- Weekend availability
- Management
- Administrative experience
- Communication skills
6d
Senior Patient Access Co-ordinator
The London Clinic —London
- £33,000 - £35,000 a year
- Weekend availability
- Hospitality
- Customer service
- Mentoring
- Employee discount
Operations Coordinator
Xona Space Systems —London
- Part-time
- Project management
- Bachelor's degree
- Business
London Office Coordinator (m/f/d)
ECFR —London
- £38,000 - £44,000 a year
- Hybrid work
- CRM software
- English
- Microsoft Office
Quick apply
6d
Hospitality Coordinator
Tait —London
- Part-time
- Customer service
- Organisational skills
- Communication skills
1d
NLHPP Project Coordinator
London Borough of Camden —Tottenham Hale
- £42,221 - £47,940 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
13d
Project Support Coordinator
CBRE —London
- Full-time
- Hybrid work
- Google Suite
- Oracle
- Microsoft Office
Leadership Support Assistant
Harvey Water Softeners —Woking
- £40,000 - £45,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
- Free parking
- Employee assistance programme
Quick apply
9d
CRM Coordinator
Michael Kors —London
- £31,300 - £38,300 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel

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Executive Coordinator

Tecknuovo
London

Apply Now

Job details

8 days ago

Full job description

About the Role

The Executive Coordinator is a trusted operational backbone of the business, ensuring the smooth running of the office, providing high-quality executive support to the CEO and Managing Director, and delivering seamless coordination of internal and external events.

This is a high-trust, high-impact role at the centre of the organisation. You’ll enable senior leaders to operate at pace, create a professional and welcoming office environment, and bring structure to the daily rhythm of a fast-growing consultancy. Reporting into the People Director, you’ll work closely with the leadership team, Marketing, Delivery and Consultants to ensure the business runs smoothly behind the scenes.

Key Responsibilities

Executive Support (CEO & Managing Director)

Own the end-to-end diary management for the CEO and Managing Director, protecting priorities, resolving clashes and ensuring time is used effectively.
Coordinate internal and external meetings, including leadership, board and client sessions.
Prepare and coordinate agendas, meeting packs and logistics where required.
Handle sensitive information and communications with complete discretion.
Act as a professional, proactive first point of contact for both leaders.

Office Management & Operations

Run the day-to-day operation of the office, ensuring it is always organised, fully stocked, welcoming and client-ready.
Own supplier coordination for facilities, catering, equipment, stock, stationery and general office services.
Manage weekly office stock orders (snacks, drinks, hospitality supplies), including forecasting based on office usage and events.
Maintain oversight of Amazon and supplier purchasing for soft drinks, ad hoc equipment and event materials.
Be the central point of contact for all office-related queries, logistics and problem-solving.

Meeting Rooms, Diaries & Building Coordination

Oversee meeting room bookings, resolve clashes and actively manage space availability across the office.
Work with senior leadership to ensure non-public meetings are manually blocked into room schedules to protect critical spaces.
Coordinate with building management (GPE) on access, shared space bookings and building communications.
Manage access to communal spaces such as the Ground Floor Boardroom and Floor 9 Lookout.

Consultants, Visitors & Pass Management

Oversee the visitor and consultant pass management process, ensuring passes are allocated, tracked, recovered and deactivated where required.
Coordinate daily consultant arrivals with Delivery Coordinators, ensuring passes, rooms and reception cover are in place.
Be the named operational owner for building access, front desk systems and escalation with building management.

Events & Engagement (with Marketing)

Support the planning and delivery of client-facing events in partnership with Marketing.
Coordinate internal engagement events including summer and winter parties, team offsites and all-hands sessions.
Manage venues, catering, suppliers, RSVPs, room setup and on-the-day logistics.
Support senior stakeholders during events to ensure a seamless experience.

New Starter Experience & Office Orientation

Coordinate office onboarding for new starters, including:

Desk setup
Equipment readiness
Pass access coordination
Welcome experience
Deliver full office and building orientation tours covering safety, facilities, access and shared spaces.
Manage cubby locker allocation and access tracking.
Own coordination with building management for new starter digital access.

People & Culture Support

Support the People Director with operational and administrative coordination as required.
Own the operational delivery of staff gifts for birthdays and work anniversaries, ensuring dietary needs are considered.
Support culture, wellbeing and engagement initiatives through hands-on delivery.

Who You Are and How You’ll Make an Impact

You’re a highly organised, proactive professional with experience in executive coordination, office management or business operations. You thrive in fast-paced environments where priorities shift quickly and where your ability to anticipate needs, bring order to complexity and own outcomes makes a visible impact.

You’re confident working with senior leaders, naturally service-oriented, and trusted with sensitive information. You bring structure, warmth and pace to the organisation - ensuring leaders stay focused, teams feel supported, and clients experience Tecknuovo at its best from the moment they walk through the door.

Success in this role means:

Executives whose time is protected and well-prioritised.
A high-performing, welcoming and well-run office.
Smooth daily operations with no friction for teams or consultants.
Flawlessly delivered client and internal events that reflect Tecknuovo’s professionalism and culture.

A Day in the Life

Reporting to our People Director, you’ll work closely with the CEO and Managing Director, while collaborating daily with Marketing, Delivery Coordinators and the wider business.

A typical day might include:

Managing competing diary priorities for senior leaders.
Coordinating consultant arrivals and visitor access for the day.
Resolving meeting room clashes and preparing spaces for stakeholders.
Liaising with suppliers for stock, catering or equipment.
Supporting Marketing with logistics for a customer event.
Preparing the office for a client visit or leadership session.
Welcoming a new starter and delivering their office induction.

Apply Now

Refine Your Search

senior administrative coordinator jobs in london

Executive Coordinator

Administrative Coordinator

Senior Coordinator: HR Administration

Events & Marketing Coordinator

Coordinator

SENIOR COORDINATOR – TOTAL REWARD, LEARNING & INCLUSION

Sample Coordinator, Soho Home

Executive Coordinator

Research Coordinator

Senior HR Business Partner

Office Coordinator

Events Coordinator - Kings Cross Estate, London

Senior Patient Access Co-ordinator

Operations Coordinator

London Office Coordinator (m/f/d)

Hospitality Coordinator

NLHPP Project Coordinator

Project Support Coordinator

Leadership Support Assistant

CRM Coordinator

I want to receive the latest job alerts for senior administrative coordinator in london

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