administrative assistant Work, Jobs in oxford, oxf (with Salaries)

Administrative Assistant & Receptionist
University of Oxford —Oxford
- £28,437 - £32,108 a year
- Hybrid work
- Microsoft Office
- Organisational skills
- IT
- Annual leave
- Flexible schedule
14d
Administrative Assistant to OVG
University of Oxford —Oxford
- £28,437 - £34,732 a year
- Full-time
- Administrative experience
- Organisational skills
- IT
18h
Administration Assistant
The Orders of St Johns Care Trust —Oxford
- £14.58 an hour
- Weekend availability
- Microsoft Office
- Administrative experience
- Front desk
- Employee assistance programme
- Employee discount
Quick apply
6d
Merchandising Admin Assistant
OKA DIRECT LIMITED —Milton
- Full-time
- Hybrid work
- Microsoft Excel
- Communication skills
- Employee assistance programme
- Employee discount
Quick apply
Finance And Administration Assistant
Leisure Solutions Community Trust —Oxford
- £29,244.22 a year
- Full-time
- Customer service
- Administrative experience
- Organisational skills
- Employee assistance programme
1d
Administrative Assistant/Receptionist
Ellis Enterprises Ltd —Aylesbury
- £26,000 - £30,000 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- In-person
Quick apply
Administrator
Elior UK —Oxford
- £28,750 a year
- Full-time
- Customer service
- IT
- Communication skills
Quick apply
13d
Temporary Office Assistant
Allen Associates —Kidlington
- £15 - £18 an hour
- Temporary
- Google Suite
- Travel
- Organisational skills
2d
Apprentice Academic Office Assistant
University of Oxford —Oxford
- £26,686 a year
- University
6d
Administrator
Entech Technical Solutions Limited —Thame
- £13.00 - £13.45 an hour
- Monday to Friday
- In-person
13d
Junior Administrative Assistant – £23,000
5G Communications Ltd. —High Wycombe
- £23,000 a year
Admin Support Assistant: Communities and Planning
Witney Town Council —Witney
- £26,403 - £28,598 a year
- Full-time
- Microsoft Word
- Administrative experience
- Organisational skills
- Health & wellbeing programme
- Annual leave
Quick apply
Domestic Bursar’s Office Administrator and PA
Balliol College —Oxford
- £15 - £16 an hour
- Temporary
- Microsoft Word
- Hospitality
- Microsoft Excel
- Employee discount
1d
Administrator
Central and North West London NHS Foundation Trust —Aylesbury
- £25,760 - £27,476 a year
- Part-time
2d
Graduate Studies Administrative Assistant (maternity cover)
University of Oxford —Oxford
- £28,437 - £32,108 a year
- Part-time
- Doctoral degree
- Administrative experience
- Communication skills
8d
Office Manager/Administrator, Facilities - Part Time FTC
Bloomsbury Publishing PLC —Oxford
- £20,574 - £36,006 a year
- Part-time
- Hybrid work
- Microsoft Outlook
- Administrative experience
- IT
- Employee assistance programme
4d
Bank Administration Assistant
The Orders of St Johns Care Trust —Wheatley
- Up to £13.79 an hour
- Microsoft Office
- Administrative experience
- Front desk
- Employee assistance programme
- Employee discount
Quick apply
Executive Assistant to the Founder
Infinitesima —Abingdon
- £38,000 - £48,000 a year
- Communication skills
- Annual leave
Quick apply
Executive Assistant to the Head
GDST —Oxford
- £39,400 - £44,800 a year
- Full-time
- Administrative experience
- Communication skills
- School
12d
Admin Assistant
Allen Associates —Eynsham
- £24,000 - £26,000 a year
- Monday to Friday
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Free parking
13d

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Administrative Assistant & Receptionist

University of Oxford -
Oxford

Apply Now

Job details

£28,437 - £32,108 a year
14 days ago

Benefits

Cycle to work scheme
Annual leave
Company pension
Flexible schedule

Qualifications

Microsoft Office
Organisational skills
IT

Full job description

The University of Oxford Department of Engineering Science one of the largest research and teaching departments in the university and is a world-renowned institution with a reputation for excellence, with strong links to Computer Science, Materials Science and Medicine. We are dedicated to addressing global challenges through cutting edge research and innovation, from reducing carbon emissions to helping develop vaccines. The Department holds an Athena Swan Bronze award, highlighting its commitment to promoting women in Science, Engineering and Technology.

The role

The department is seeking to appoint an Administration Assistant/Receptionist. This role is split into two distinct areas: you will be providing admin support to several academic research teams across the department and carrying out front-of-house reception duties.

As an Administration Assistant you will provide comprehensive administrative support to research teams. This includes acting as the first point of contact for academic visitors, assisting with staff & post graduate enquiries, managing the admin inbox, maintaining mailing lists, arranging travel bookings, and processing purchase orders. You will also support the smooth running of the facilities office operations, including assisting the Facilities Team with adhoc duties (e.g. cleaning whiteboards, ordering supplies), assist with IT setup for meetings, liaise with suppliers, and provide support for events.

As the receptionist you will be the first point of contact for people visiting and contacting the department. You will perform a range of receptionist and related general clerical duties, including responding to telephone and email enquiries, greeting visitors, monitoring the access control system and providing a central point of contact for general enquiries from staff and students. This role is shared with a morning receptionist, and so you will need to effectively communicate and co-ordinate during handover.

You will be reporting to the Assistant Facilities Manager within the Facilities Management Team and will play a key role in the running of the department. The department occupies 20 buildings within the city and surrounding areas. This role will be based at the Thom Building on Parks Road, but you will be required to visit all departmental buildings to build relationships and support your assigned research teams.

The successful candidate will possess excellent interpersonal skills, a polite and courteous manner, good IT skills, and the ability to communicate with a range of people. The ability to work as part of a team, as well as independently and with initiative and flexibility is essential.

What we are looking for

You will bring experience in administration or customer-facing work, with the confidence to work independently, resolve issues proactively, and communicate policies and procedures clearly. Strong organisational skills are essential, with the ability to manage a varied workload and meet deadlines. You will be a competent user of Microsoft Office and databases. A proactive attitude to identifying where support is needed across teams will also be key to success in this role. Experience in a higher education environment, buildings & facilities or financial administration would be an advantage.

About the team

The Facilities team consists of a General Facilities Manager, an Assistant Facilities Manager, an Administrator, an Administration Assistant/Receptionist (PM), Receptionist (AM) and a janitor/porter, the team are based in the Thom Building and operate across all the departmental buildings.

Our team values flexibility, with many team members working from home one or two days a week. Additionally, some members of the team enjoy flexible working hours.

Why Choose Us

As an employer, we genuinely care about our employees' well-being, and this is reflected in the range of benefits we provide, including:

Flexible Hybrid Working: A work setup that combines office and remote work.

Excellent Contributory Pension Scheme: We help you plan for your future.

Generous Annual Leave: 38 days of annual leave.

Comprehensive Childcare Services: We support your family needs.

Family Leave Schemes: Ensuring work-life balance.

Cycle Loan Scheme: Promoting eco-friendly transportation.

Membership to Various Social and Sports Clubs: Be part of vibrant communities.

Discounted Bus Travel and Season Ticket Travel Loans: Making your commute more affordable.

Opportunities to contribute to sustainability initiatives and community-building efforts.

Support for continued, life-long learning and career development.

The University also hosts a multitude of social groups and sports clubs for those seeking more than just a great place to work.

Application Process

You will be required to upload a cover letter/supporting statement which details how you meet each of the selection criteria, a CV and the details of three referees as part of your online application.

The closing date for applications is the 16th June 2026 at 12:00 noon.

Interviews will take place the week commencing the 22nd June 2026 and will be in-person.

Apply Now

Refine Your Search

administrative assistant jobs in oxford, oxf

Administrative Assistant & Receptionist

Administrative Assistant to OVG

Administration Assistant

Merchandising Admin Assistant

Finance And Administration Assistant

Administrative Assistant/Receptionist

Administrator

Temporary Office Assistant

Apprentice Academic Office Assistant

Administrator

Junior Administrative Assistant – £23,000

Admin Support Assistant: Communities and Planning

Domestic Bursar’s Office Administrator and PA

Administrator

Graduate Studies Administrative Assistant (maternity cover)

Office Manager/Administrator, Facilities - Part Time FTC

Bank Administration Assistant

Executive Assistant to the Founder

Executive Assistant to the Head

Admin Assistant

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