Junior office assistant Work, Jobs in Polegate, Esx (with Salaries)

Conveyancing Paralegal
Mallory Pryce —Brighton
- Hybrid work
- Administrative experience
- Organisational skills
Quick apply
Higher Level Teaching Assistant
Brighton & Hove City Council —Hove
- £32,061 - £33,699 a year
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Learning Support Assistant / Midday Meals Supervisor - Southway Junior School
WSCC —Burgess Hill
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- School
2d
Residential Property Solicitor
Mallory Pryce —Brighton
- Hybrid work
- English
- Business development
- Organisational skills
Quick apply

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Conveyancing Paralegal

Mallory Pryce
Brighton

Quick apply

Job details

Qualifications

Administrative experience
Organisational skills

Full job description

We are looking for a diligent Conveyancing Paralegal to join our client's busy, client-focused property team. The successful candidate will provide high-quality paralegal and administrative support across a varied residential property caseload, contribute to excellent client care, ensure compliance with regulatory and firm procedures, and help maintain efficient team workflows.

This role offers experience across a broad range of conveyancing matters including purchases, sales, remortgages, transfers of equity and leasehold work, and is offered on a hybrid working basis.

Key responsibilities:

Progress residential property transactions from instruction through to completion and post-completion under supervision, ensuring timely progression and clear communication with clients and third parties.
Carry out client identity checks and support anti‑money laundering (AML) compliance, ensuring accurate, audit‑ready records are maintained in line with firm procedures.
Open and maintain electronic case files, record clear case notes, milestones and actions, and assist with file reviews to support smooth case progression.
Liaise professionally with clients, estate agents, mortgage lenders, surveyors, HM Land Registry, local authorities and other third parties to obtain documentation and chase outstanding items.
Prepare routine correspondence, client engagement letters, standard documentation and contract packs using firm precedents, checking for accuracy and completeness.
Prepare and check basic completion statements, assist with disbursement requests and client account transactions, and support billing and fee recovery activities in accordance with firm policies.
Respond to routine client and third‑party enquiries by telephone and email, escalating complex issues to fee earners promptly and keeping clients informed of progress.
Support continuous improvement by identifying administrative efficiencies, contributing to the update of precedents and assisting with the adoption of conveyancing technology and workflow tools.
Provide support to junior colleagues and assist with induction activities, sharing knowledge of firm procedures and best practice where required.

Key skills and experience required:

Previous experience in a paralegal, assistant or administrative role within a conveyancing or residential property team, ideally in a law firm or conveyancing practice.
Good understanding of residential property processes and common transaction types (sales, purchases, remortgages, transfers of equity and leasehold matters).
Familiarity with AML and client identification requirements and demonstrable experience maintaining accurate, audit‑ready case files.
Strong organisational skills with the ability to manage competing priorities, meet deadlines and maintain attention to detail across multiple matters.
Confident and professional communicator with good interpersonal skills and the ability to liaise effectively with clients, colleagues and external contacts.
Proactive, reliable and solutions‑focused with a willingness to develop technical knowledge, embrace new systems and support team improvements.

Benefits and working arrangements:

Hybrid working model combining office and remote working as agreed with the team.
Competitive salary and benefits package commensurate with experience.
Access to training and development to support career progression within the property team.
Supportive, client‑focused environment that values continuous improvement and collaborative working.

How to apply:

Please submit your CV and a brief covering statement outlining your relevant experience and eligibility to work in the UK. Applications will be reviewed on receipt and shortlisted candidates contacted for interview.

Quick apply

Refine Your Search

junior office assistant jobs in polegate, esx

Conveyancing Paralegal

Higher Level Teaching Assistant

Learning Support Assistant / Midday Meals Supervisor - Southway Junior School

Residential Property Solicitor

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