Office and accounts administrator Work, Jobs in Portsmouth (with Salaries)

Contracts Administrator
Coombes Forestry Ltd —Upper Meon Valley
- £35,000 a year
- Full-time
- Microsoft Excel
- Administrative experience
- Analysis skills
- Employee assistance programme
Quick apply
4d
Home Administrator
Anavo Group LTD —Havant
- £30,000 a year
- Full-time
- Leadership
- Communication skills
- Free parking
Quick apply
4d
Accounts Payable Administrator - 14 months Fixed Term Contract
CooperVision —Fareham
- Full-time
- Oracle
- Administrative experience
- Accounting
- Work from home
11d
Administrator / Buyer
NBS Demolition Ltd —Fareham
- £25,000 - £30,000 a year
- Full-time
- Travel
- SharePoint
- In-person
Quick apply
21h
Accounts Payable Administrator - CooperSurgical
CooperSurgical —Fareham
- Full-time
- Oracle
- Organisational skills
- Communication skills
- Work from home
Quality Assurance Administrator
Aerial Direct —Fareham
- £26,500 a year
- Hybrid work
- Microsoft Excel
- Microsoft Office
- Analysis skills
Quick apply
5d
Medical Science Liaison I, Specialties(Northeast)
GeneDx —Portsmouth
- £150,000 - £165,000 a year
- Remote
- Doctoral degree
- Sales
- Public speaking
- Employee stock purchase plan
- Annual leave
Accounts Administrator
Northover & Co Accountants Ltd —Eastleigh
- From £28,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Accounting
- Free parking
- Flexitime
Quick apply
Financial Operations Manager
The INS Group Ltd —Portsmouth
- £35,000 - £40,000 a year
- Full-time
- Microsoft Excel
- Data analysis skills
- Organisational skills
- Free parking
- Annual leave
Quick apply
Retail Media Administrator
B&Q —Eastleigh
- Up to £28,000 a year
- Hybrid work
- CRM software
- Microsoft Excel
- Salesforce
- Annual leave
- Employee assistance programme
6d
Customer Support Administrator
Cleansing Service Group Limited —Whiteley
- £28,371 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee discount
- Referral programme
Quick apply
Administrator with Reception Duties
Roofing Cladding & Building Ltd —Southampton
- £22,568 - £30,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
- Free parking
Quick apply
Finance Administrator
ABC Education —Bordon
- £30,000 - £36,000 a year
- Full-time
- Microsoft Excel
- Organisational skills
- Time management
Accounts Receivable Administrator - Italian speaking
CooperVision —Fareham
- Full-time
- Administrative experience
- Organisational skills
- Communication skills
- Work from home
6d
Property Manager - Estate Management
Starfish People HR —Portsmouth
- £30,000 - £35,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
Quick apply
Customer Service Advisor
Olleco —Southampton
- £27,497.64 a year
- Sales
- Customer service
- Communication skills
Quick apply
Nursery Administrator
Grandir UK —Winchester
- £12.71 - £13.30 an hour
- Full-time
- Preschool
- Annual leave
- Employee discount
Quick apply
13d
Senior Administrator
Carter Jonas —Winchester
- Full-time
- Communication skills
- Annual leave
- Referral programme
3d
Certification Administrator
Royal Yachting Association —Southampton
- £23,250 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Gym membership
- Life insurance
Quick apply
Administration Assistant
JSR Estates (Southampton) Ltd —Southampton
- From £12.71 an hour
- Part-time
- Computer literacy
- English
- Windows
- Free parking
Quick apply
23h

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Contracts Administrator

Coombes Forestry Ltd -
Upper Meon Valley

Quick apply

Job details

Permanent | Full-time
£35,000 a year
4 days ago

Benefits

Company pension
Employee assistance programme

Qualifications

Power BI
Forestry
Microsoft Excel
Administrative experience
Analysis skills
Organisational skills
Contracts
Pivot tables
Application support
Data visualisation
Communication skills
AAT

Full job description

As our Commercial Administrator, you’ll play a key role in supporting the commercial and financial management of our Arboricultural operations. Working closely with the Commercial Manager, you will help maintain strong controls across orders, cost capture, billing, forecasting and reporting, ensuring accurate and timely information is available to support business performance.

This is a varied and detail-focused role within a growing SME, where your ability to manage high volumes of data, maintain accurate records and proactively identify issues will make a real difference. You'll take ownership of essential commercial administration activities, enabling the Commercial Manager to focus on higher-value commercial management and strategic priorities.

‍

In this role, you’ll:

‍Provide day-to-day commercial and financial administration support to the Commercial Manager (ARB), helping maintain effective control of orders, cost capture, billing and reporting.

Take ownership of high-volume administrative and data-driven activities, allowing the Commercial Manager to focus on forecasting, contract review, negotiations and stakeholder management.

Maintain and update commercial trackers and reporting spreadsheets, including billing, applications, purchase orders, aged debt, timesheets and cost records, ensuring a high level of accuracy at all times.

Collate, validate and process timesheet and cost information, ensuring supporting documentation is complete, consistent and submitted in line with internal deadlines.

Support the monthly forecasting and CVR process by preparing initial data, updating project trackers and highlighting missing information, variances or anomalies.

Assist with management reporting and KPI monitoring by maintaining dashboards and commercial reporting tools, ensuring data integrity and timely updates.

Support the internal billing process by preparing supporting documentation, raising draft applications and AFPs where required, monitoring progress and identifying potential delays.

Raise sales invoices where required, track payments, maintain accurate communication records and escalate disputes or overdue debt promptly.

Maintain accurate billing and payment trackers, including applications submitted, invoices raised, remittances received, disputed amounts and aged debt positions.

Liaise professionally with clients regarding AFPs, purchase orders, timesheets and billing queries, ensuring information is accurate and responses are timely.

Support the administration of new orders by maintaining order registers, chasing documentation and ensuring records are complete and auditable.

Liaise with subcontractors and suppliers to review and process AFPs and invoices while maintaining accurate cost records.

Maintain commercial document control systems, ensuring job files, permissions, version control and supporting records are organised and audit-ready.

Prepare commercial information packs, summaries and supporting evidence to assist with meetings, reviews and negotiations.

Support commercial audits and internal compliance checks by gathering records and maintaining accurate supporting documentation.

Contribute to continuous improvement initiatives by helping develop and enhance templates, trackers, reporting processes and document control procedures.

‍

We’d love to hear from you if you have:

Experience in a commercial, financial, contracts administration or operational support role.

Advanced Microsoft Excel skills, including formulas, XLOOKUP/VLOOKUP, Pivot Tables, SUMIFS, COUNTIFS, data validation and management of large datasets.

Strong numerical and analytical abilities, with excellent attention to detail and confidence working with complex spreadsheets.

Experience managing high-volume administrative tasks while maintaining accuracy and consistency.

Excellent organisational skills and the ability to prioritise workloads effectively to meet deadlines.

Strong communication and stakeholder management skills, with confidence in obtaining information and following up on actions professionally.

A proactive approach, with the ability to identify issues, highlight risks and suggest practical improvements.

High levels of professionalism, discretion and integrity when handling commercial and financial information.

Confidence working independently while collaborating effectively within a wider team.

‍

Whilst not essential, it would be advantageous if you have:

Experience supporting billing, applications, forecasting, CVRs, KPI reporting or management accounts.

Experience of contract administration processes, including purchase orders, AFPs, supplier invoices and document control.

AAT qualification (or working towards) or a similar finance/commercial qualification.

Experience using reporting and data visualisation tools such as Power BI.

Previous experience within construction, infrastructure, utilities, rail, forestry or civil engineering environments.

‍

What we’re looking for:

We're looking for a highly organised and detail-oriented commercial professional who enjoys working with data, processes and reporting. You'll take pride in producing accurate information, maintaining robust records and supporting operational and commercial teams to achieve successful project outcomes.

As this role works closely with operational and commercial colleagues, it is office-based to encourage collaboration, provide effective support and strengthen our One Team culture.

‍

What you can expect from us:

Competitive basic salary, reviewed annually.

Annual performance related bonus.

Company pension scheme.

Employee Assistance Programme offering wellbeing, legal and financial support.

24/7 online GP access for you and your family.

A range of retail, leisure and lifestyle discounts.

Regular social events, including our Summer Family Day and COOMBESmas celebration.

Length of service awards.

Opportunities to contribute to our Social Value work through volunteering and fundraising.

‍

COOMBES UK is a leading Arboricultural and Forestry Contractor with over 20 years of experience in the forestry sector. We’re known for our expertise, high standards and deep understanding of forestry operations.

We’re also a key delivery partner in the Rail industry, providing a wide range of off track services and minor civils works for Network Rail and major contractors. As we continue to grow, we’re delivering significant projects across woodland management, timber harvesting, rail operations and civil engineering nationwide.

As a family run SME, we work closely together and operate as one team. The dedication, skill and integrity of our people sit at the heart of our success. We value transparency, accountability and supporting one another to excel.

‍

Our commitment to Diversity and Inclusion:

We’re committed to creating a workplace where everyone feels valued, respected and able to thrive. We welcome applications from people of all backgrounds and ensure fair, inclusive treatment throughout the hiring process.

Even if you don’t meet every requirement, we encourage you to apply - you may be the perfect fit for this role or future opportunities within COOMBES.

‍

Pay: £35,000.00 per year

Work Location: In person

Quick apply

Refine Your Search

office and accounts administrator jobs in portsmouth

Contracts Administrator

Home Administrator

Accounts Payable Administrator - 14 months Fixed Term Contract

Administrator / Buyer

Accounts Payable Administrator - CooperSurgical

Quality Assurance Administrator

Medical Science Liaison I, Specialties(Northeast)

Accounts Administrator

Financial Operations Manager

Retail Media Administrator

Customer Support Administrator

Administrator with Reception Duties

Finance Administrator

Accounts Receivable Administrator - Italian speaking

Property Manager - Estate Management

Customer Service Advisor

Nursery Administrator

Senior Administrator

Certification Administrator

Administration Assistant

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