Main Purpose of Role:
Now in our 15th year of trading, McCrae Training is offering a range of exciting vacancies as we expand our team to meet the increasing demand for delivery of high quality utility sector training.
From our head office, Learning & Development Centre and UK industry-leading skills Academy in East Kilbride, combined with our satellite centres across the UK and Ireland, we deliver utility and construction sector training across the UK and Ireland to small, medium and large organisations inclusive of Water, Gas, Drainage, Telecoms, Multi-Utility and Construction Companies.
Job Description
The position of Executive PA is integral to the support required to enable smooth daily operations of the Managing Director.
The successful candidate will directly support the Managing Directors allowing the MD to focus on strategic management and sustained growth of the business.
As Exec PA you will expected to operate with the utmost professional integrity, discretion, and ability to work effectively under their own initiative providing continual support to the Managing Director.
Key Responsibilities and Accountabilities:
The Exec PA will complete the following on behalf of the MD :
- Operate as the first point of contact for the MD, managing their emails, written correspondence, and phone calls (both internal and external)
- Manage MD’s diary and organise meetings and appointments
- Control all internal and external access to the MD operating as their gatekeeper
- Accurately book and arrange travel, transport, and accommodation for the MD
- Organise events and conferences as required
- Ensure the MD is kept informed of all important tasks and deadlines
- Attend meetings, compile and prepare accurate reports, presentations, and correspondence
- Manage business-sensitive information, databases, and filing systems
- Liaise with staff, suppliers, and clients on behalf of the MD
- Collate and file monthly expenses for the MD
- Compile business reports received from all departments ensuring they are accurate and on time
The company and/or MD may also require the Exec PA to undertake additional work within their capability and capacity inclusive of travel to and from client meetings supporting the MD.
Essential Criteria
· 3 Years experience carrying out Exec PA role duites
· Where possible, has worked in an Small to Medium Company previously
Knowledge and Experience:
- Discretion and trustworthiness are essential as the role holder will often be privy to confidential information
- Excellent verbal and written communication skills
- Exemplar organisational skills and the ability to multi-task
- Proactive with a can-do attitude
- Work with tact and diplomacy
- Concise and clear communication skills
- A knowledge of standard software packages and the ability to learn company-specific software as required
- Self-motivated and enthusiastic
- Systematic approach to completing tasks
- Excellent Time Management skills and very well organised
- Ability to work under pressure and tight deadlines
- Logical and methodical approach to task completion
- Excellent organisational skills
- Build and maintain a positive relationship with all clients
- Proficient in Microsoft Office365
- Adaptable and flexible to deal with change
- Ability to operate under their own initiative
- Maintain a professional approach and be of smart appearance
- Quality-focused when completing all activities in line with ISO and Company processes and procedures
Job Type: Part-time
Pay: £14.00-£16.75 per hour
Benefits:
- Additional leave
- Company events
- Company pension
- Free parking
- On-site parking
- Sick pay
Education:
- Diploma of Higher Education (preferred)
Experience:
- Exec PA: 3 years (required)
Licence/Certification:
- Driving Licence (required)
Work authorisation:
- United Kingdom (required)
Work Location: In person
