Procurement assistant Work, Jobs in Sheffield, Eng (with Salaries)

Buying Assistant
Q RETAIL STORES LIMITED —Wath upon Dearne
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Merchandising
Quick apply
Assistant Buyer
Skanska —Doncaster
- Computer literacy
- Computer skills
- Communication skills
- Bereavement leave
Purchasing Assistant
Shackletons Ltd —Dewsbury
- £28,000 - £30,000 a year
- Full-time
- Computer literacy
- Computer skills
- In-person
- Free parking
Quick apply
14d
Buying Administration Assistant
Peak Pharmacy —Chesterfield
- £12.71 an hour
- Temporary
- Customer service
- Data entry
- Communication skills
- Employee assistance programme
- Employee discount
3d
Purchasing Assistant
Arden Dies —Stockport
- Full-time
- Analysis skills
- Continuous improvement
- In-person
- Free parking
- Profit sharing
Quick apply
5d
Assistant Buyer (Clothing) - 12mth FTC
Mamas & Papas —Huddersfield
- Full-time
- Hybrid work
- Free parking
- Employee discount
Quick apply
Apprentice - Buying Assistant
Buy It Direct —Huddersfield
- £18,000 a year
- Full-time
- No experience needed
- Data entry
- Communication skills
Quick apply

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Buying Assistant

Q RETAIL STORES LIMITED -
Wath upon Dearne

Quick apply

Job details

Full-time

Qualifications

Microsoft Powerpoint
Supplier ordering
Sourcing
Sage
Microsoft Excel
Stakeholder collaboration
Purchase order matching processing
Stock ordering
Stakeholder liaison
Merchandising
Internal department liaison
Purchase order creation
Procurement support
Procurement processing
Organisational skills
Purchasing
Stocking
Stock replenishment
Stock coordination
Communication skills
Purchasing and procurement experience
Analytics

Full job description

Job Title

Buying Assistant

Reporting To

Senior Buyer

Purpose of the Role

The Buying Assistant is responsible for supporting the Buying team with product sourcing, purchase order management, inventory control and supplier coordination across UK, EU and Rest of World (ROW) suppliers. The role ensures products are accurately set up, ordered, received into stock and made available for sale while maintaining accurate purchasing and stock records.

The role also works closely with Warehouse, Content, Finance, Customer Service and Ecommerce teams to ensure smooth product launches and stock availability.

Key Responsibilities

Purchasing & Supplier Management

Raise and manage purchase orders for UK, EU and ROW suppliers.
Analyse sales history and stock levels to determine replenishment requirements.
Build supplier orders using supplier portals and internal systems.
Obtain purchasing approvals before placing orders.
Maintain supplier documentation, invoices and purchasing records.
Liaise with suppliers regarding orders, delivery dates and product information.

Inventory & Stock Control

Monitor stock performance and identify low stock items.
Produce daily stock reports and communicate stock priorities to the wider business.
Maintain accurate stock records within Sage.
Update stock locations and inventory information following warehouse receipts.
Allocate stock to outstanding customer orders where required.

Product Administration

Create and maintain new product records within Sage.
Generate new SKU codes and maintain coding master files.
Create barcodes for applicable products.
Ensure all product data including weights, dimensions, carrier coding and classifications are accurate.
Support new product launches by coordinating product information with internal teams.

Product Sourcing & Range Development

Research and source new products from existing and prospective suppliers.
Prepare range plans including costings and margin analysis.
Present new product proposals for approval.
Support seasonal range planning and buying projects.

Goods In & Warehouse Support

Prepare Goods In documentation for warehouse deliveries.
Coordinate incoming deliveries with warehouse teams.
Monitor purchase orders through to receipt.
Resolve stock discrepancies where required.

Product Launch Coordination

Maintain arrivals trackers for all incoming purchase orders.
Ensure products are ready for launch across ecommerce platforms.
Work with Content and Ecommerce teams to ensure listings are completed on time.
Produce supporting documentation including visuals and product information.

Financial Administration

Maintain purchasing records and payment trackers.
Request supplier payments in accordance with agreed payment terms.
Ensure invoices and purchase orders reconcile correctly.

Systems Used

Sage
Microsoft Excel
Microsoft PowerPoint

Knowledge & Experience

Essential

Previous administration or buying support experience.
Strong organisational skills with excellent attention to detail.
Good analytical and numerical ability.
Confident using Microsoft Excel.
Ability to manage multiple priorities simultaneously.
Strong written and verbal communication skills.
Experience working with internal and external stakeholders.

Desirable

Sage experience.
Buying or merchandising experience.
Experience managing purchase orders and stock control.

Key Skills

Organisation and planning
Attention to detail
Commercial awareness
Analytical thinking
Problem solving
Time management
Communication
Teamwork
Data accuracy
Supplier relationship management

Key Performance Indicators (KPIs)

Accurate and timely creation of purchase orders.
Stock availability and replenishment performance.
Accuracy of product data and SKU setup.
Timely processing of goods receipts.
On-time completion of new product launches.
Accuracy of stock records.
Prompt processing of supplier payments.
Efficient handling of refunds and free replacement requests.
Effective cross-functional communication.

Role Summary

This role plays a key part in ensuring the end-to-end buying process runs efficiently—from sourcing and purchasing through to stock receipt, product setup and launch. The successful candidate will combine strong administrative skills with commercial awareness, ensuring products are available for customers while maintaining accurate systems, supplier relationships and internal processes.

Work Location: In person

Quick apply

Refine Your Search

procurement assistant jobs in sheffield, eng

Buying Assistant

Assistant Buyer

Purchasing Assistant

Buying Administration Assistant

Purchasing Assistant

Assistant Buyer (Clothing) - 12mth FTC

Apprentice - Buying Assistant

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