Site administrator Work, Jobs in Sheffield (with Salaries)

Help Desk Administrator
VINCI Facilities UK —Sheffield
- Full-time
- Customer service
- Administrative experience
- Organisational skills
Quick apply
5d
Accounts Assistant
Manor Development Company —Sheffield
- £25,000 - £26,000 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Free parking
Quick apply
Head's PA
Birkdale School —Sheffield
- £30,463 - £32,358 a year
- Full-time
- Google Suite
- Management
- Microsoft Office
- Free parking
- Health & wellbeing programme
Quick apply
9d
Contract Administrator (Part Time)
UPS Power Services Limited —Chesterfield
- £15 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Free parking
Quick apply
11d
Branch Compliance & Operations Supervisor
Safetykleen —Dinnington
- £32,000 - £36,000 a year
- 8 hour shift
- Organisational skills
- Communication skills
- Employee assistance programme
- Referral programme
Quick apply
Business Support Administrator
Murray Steel Products —Sheffield
- £12.71 an hour
- Overtime
- Hybrid work
- Microsoft Word
- Accounting
- In-person
- Free parking
Quick apply
10d
Administrator
Mitie —Sheffield
- Full-time
- Microsoft Office
- Organisational skills
- IT
- Free parking
- Employee discount
Estates Administrator
Doncaster City Council —Doncaster
- £26,644 a year
- Full-time
- Administrative experience
- Communication skills
- School
- Free parking
Administrator
Evermax Ltd —Bentley Rise
- £26,500 - £29,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Administrative experience
- Free parking
- Health & wellbeing programme
Quick apply
2d
Band 3 Administrator (LTNC)
Sheffield Health Partnership University NHS Foundation Trust —Sheffield
- £25,760 - £27,476 a year
- Part-time
- Microsoft Powerpoint
- Microsoft Word
2d
Vehicle Rental Hire Administrator
Days Motor Group —Sheffield
- Full-time
- Customer service
- Computer literacy
- Administrative experience
- Free parking
- Annual leave
Administrator
Believe Money Group —Doncaster
- £24,000 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- In-person
- Free parking
- Gym membership
Quick apply
3d
Sales Administrator
Lynx Precast Ltd —Wakefield
- Full-time
- Sales
- English
- Microsoft Office
- Free parking
Quick apply
Transport Administrator (Maternity cover March 2027)
Brett Martin —Barlborough
- £26,000 a year
- Temporary
- Analysis skills
- In-person
Quick apply
9d
Customer Service Administrator
Rompa Limited —Chesterfield
- Full-time
- Sales
- Customer service
- Microsoft Office
- Employee discount
Quick apply
5d
Housing Disrepair Administrator
Bassetlaw District Council —Worksop
- £25,583 - £26,824 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Flexitime
Bodyshop Administrator - Volvo
Stoneacre —Sheffield
- £16,280 - £17,532 a year
- Part-time
- Microsoft Excel
- Customer service
- Computer literacy
- Free parking
- Health & wellbeing programme
Quick apply
11d
Hazardous Administrator
Ward —Chesterfield
- £12.75 an hour
- Full-time
- Administrative experience
- IT
- In-person
- Free parking
- Store discount
Office Administrator
Dynamic Access (UK) Ltd —Rotherham
- £26,500 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- Administrative experience
- Free parking
Quick apply
10d
Stock and Replenishment Administrator
Rubix —Sheffield
- Full-time
- Microsoft Excel
- Microsoft Office
- Administrative experience
9d

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Help Desk Administrator

VINCI Facilities UK -
Sheffield

Quick apply

Job details

Permanent | Full-time
5 days ago

Benefits

Company pension

Qualifications

Customer service
Facilities management
Administrative experience
Organisational skills
IT
Communication skills
Help desk

Full job description

Help Desk Administrator

Sub Division: Facilities Management

Location: Sheffield

Contract Type: Permanent

Hours: Full Time - 40 hours - Monday to Friday

Creating and maintaining great places to live and work delivered by excellent people who care…

Purpose of Role

VINCI Facilities is seeking a proactive and organised Helpdesk Administrator to join our team based at Howden House in Sheffield City Centre. This is an excellent opportunity for an experienced administrator or customer-focused professional looking to develop a career within Facilities Management.

Working as part of a small, supportive site team, you will play a key role in the day-to-day operation of our helpdesk function, ensuring service requests, planned maintenance activities and customer enquiries are managed efficiently and in line with contractual service level agreements (SLAs). Full training will be provided, making this a great opportunity for candidates with strong administrative and IT skills who are eager to learn

Job Description

As Helpdesk Administrator, you will be responsible for coordinating maintenance requests, managing work orders through our CAFM system, monitoring service performance and supporting the wider facilities management team across multiple sites.

Based at Howden House, you will act as the first point of contact for helpdesk enquiries, handling incoming requests, issuing building passes, updating records and ensuring jobs are allocated and completed within agreed timescales. You will also assist with the administration of planned preventative maintenance (PPM) programmes and support the operational delivery of facilities services across the contract.

Responsibilities

Manage and monitor the Helpdesk inbox, responding to customer enquiries and service requests.
Raise, update and close work orders using the MAS CAFM system
Schedule and dispatch Planned Preventative
Maintenance (PPM) activities to engineers and contractors.
Monitor job progress and ensure compliance with contractual SLA requirements
Allocate routine and reactive maintenance tasks to the appropriate engineering teams.
Issue temporary and permanent building passes and support general site administration.
Provide excellent customer service to building users, visitors and stakeholders
Escalate complex issues to the Facilities Manager or
Assistant Facilities Manager when required.
Support facilities management operations across multiple sites within the contract portfolio.
Maintain accurate records and documentation relating to maintenance activities and service delivery.

Essential Qualifications/Skills

Strong administrative and organisational skills
Excellent IT literacy and confidence using computer system
Strong communication and customer service skills
Ability to prioritise workload and manage multiple tasks effectively
Attention to detail and a proactive approach to problem solving
Ability to work independently while contributing positively to a wider team environment.

Desirable Skills

Previous experience working within a Helpdesk,
Facilities Management or Maintenance environment.
Experience using CAFM systems or similar work management software.
Understanding of planned maintenance, reactive maintenance and service level agreements (SLAs).

In return for your hard work we offer additional training and development, 26 days holiday (+ bank holidays), generous pension contribution, life assurance and much more.

We are VINCI Facilities – experts in the built environment. VINCI Facilities is a Facilities Management and Building Solutions provider, delivering cost-effective and sustainable bespoke solutions to customers in the public and private sectors. We are committed to working towards a lower carbon society, focusing on sustainable and innovative methods to exceed our partners' goals and add value for all stakeholders – and we were named the top-ranked FM service provider in the Sustainable FM Index for 2020. We put our people first. Always working as a team and collaborating from start to finish. We are the trusted expert in the built environment because we listen to our team and create a workplace that maximises their potential.

Fairness, Inclusion and Respect (FIR) at VINCI Facilities is about recognising and celebrating each other’s differences and what they bring to the team. Harnessing this diversity and applying the experiences, abilities and unique qualities of individuals will enhance our business; therefore, we commit to equity of opportunity and fair treatment of all current and potential employees and encourage job applications from all.

Should you require any reasonable adjustments to be made as part of the application process please contact us directly.

VINCI recognises the importance of helping our employees balance their work and home life by offering flexible working arrangements across many of our roles which include working from home to enable employees to balance their working life with other priorities.

Work Location: In person

Quick apply

Refine Your Search

site administrator jobs in sheffield

Help Desk Administrator

Accounts Assistant

Head's PA

Contract Administrator (Part Time)

Branch Compliance & Operations Supervisor

Business Support Administrator

Administrator

Estates Administrator

Administrator

Band 3 Administrator (LTNC)

Vehicle Rental Hire Administrator

Administrator

Sales Administrator

Transport Administrator (Maternity cover March 2027)

Customer Service Administrator

Housing Disrepair Administrator

Bodyshop Administrator - Volvo

Hazardous Administrator

Office Administrator

Stock and Replenishment Administrator

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