For a full job description and access to the online application form through the green ‘Quick Apply’ button on TES, please go to https://www.tes.com/jobs/vacancy/schrole_628619fe-3610-4714-858b-d87812494238
Sherborne Schools Group is seeking a finance professional to help manage the day-to-day Group’s who will be responsible for all aspects of the income-to-cash cycle across the Group. The Income Team Leader plays a key operational role in delivering the Group’s income, planning, and analysis functions. The role oversees and is responsible for delivering day-to-day operations across billing, invoicing, credit control, remissions and income collection, ensuring accuracy and strong financial controls, as well as contributing to budgeting, forecasting, cash flow planning, and financial modelling. While their primary place of work will be the Bursary, Bradford Road, the postholder will also be expected to contribute to and support initiatives across the wider Sherborne Schools Group. They will regularly be required to work at other schools or sites within the Group to meet the needs of the business. This role provides an exciting opportunity to play a central part in both the success of the individual school and the continued development of the Group as a whole.
Core Responsibilities
Income Cycle
- Lead on preparing and executing the billing and sales invoicing of the Group, including monitoring amounts held on account and appropriate VAT treatment.
- Manage the credit control and debt management activity to ensure the Group is recovering all monies owed on a timely manner.
- Own the relationship with third party recovery agencies, including monitoring costs incurred and ensuring collection activity is proportionate to amounts owed.
- Manage administration related to income including;
- Debt management processes and aged debt monitoring/reporting,
- Bursaries, scholarships and discounts,
- Fees in advance and direct debit schemes reconciliations,
- Government and regulatory (including audit, disclosure, benchmarking, VAT/TOMS, ONS reports)
- Ensure appropriate and effective controls are operating, including the maintenance of all income-related control accounts (including deposits, fees in advance etc.) and ensuring compliance with appropriate compliance/governance checks such as international sanctions.
· Support the team to ensure that income and planning processes are compliant with Group policy and that control weaknesses or process issues are identified and resolved promptly.
- Be the subject matter expert for income and our income-related policies and processes, and provide technical advice/training to colleagues as required.
- Manage day to day communication with stakeholders on income-related matters. Respond to queries from parents, customers and other stakeholders on a timely basis and in an appropriate, professional and sensitive manner.
· Prepare timely and accurate management information for the Group’s leadership, including monthly reporting, forecasting/budgeting cycles and ad hoc requests.
· Support the month-end and year-end reporting cycle including by ensuring the billing and sales ledgers are correct, prepare the required income-related reconciliations, schedules and analysis, forecast updates and commentary.
· Support in the preparation of plans and forecasts and help ensure they are accurate, timely and transparent, with clear articulation of assumptions, risks and opportunities, including cash flow forecasts, workforce planning, capital and scenario plans in partnership with colleagues across the Group.
- Although no line management responsibility, the team leader will arrange the day to day activities of the income team, support and review the tasks in order to deliver the monthly payroll and associated tasks, In addition, they will support other team members by providing clear deadlines and constructive and timely feedback.
- Processing support is required to cover busy periods and team absences.
- Trips accounting to include liaising with trip leaders regularly; Reviewing/approving trip information in Evolve and allocating trip codes; Reviewing timetable for payment requests from parents to ensure sufficient funds held to cover trip payments as they fall due;
- Processing transport charges and posting those to the ledger on a timely basis;
- Collating information in respect of chargeable pupil journeys to ensure a consistent approach across the Group and advising the Billing Administrators of all transport-related costs to be charged to pupil bills.
General expectations
· Undertake any other reasonable duties as required by the Assistant Finance Director and/or Group Finance Director, including providing support across Sherborne Schools Group as necessary.
· Contribute to the wider life of the Group, including events, initiatives, or projects that enhance collaboration between schools.
· Be flexible in place of work, and undertake duties at other Group schools or sites where required, in order to meet operational or strategic needs.
· Promote and uphold the values and ethos of Sherborne Schools Group in all professional activities, ensuring consistency across the community.
· Actively collaborate with Admissions, HR, Estates, IT and other colleagues across the Group to support integrated financial and operational planning.
Sherborne Schools Group Recruitment and Selection Policy Statement
Sherborne Schools Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Applicants for this post must be willing to undergo child protection screening, including reference checks with previous employers, criminal record check and social media checks. All positions within the Schools are exempt from the provisions of the Rehabilitation of Offenders Act 1974.
Pay: £32,000.00 per year
Benefits:
- Company events
- Company pension
- Cycle to work scheme
- Discounted or free food
- Free flu jabs
- Free parking
- Health & wellbeing programme
- On-site parking
- Sick pay
Work Location: In person
