Administration executive Work, Jobs in Southampton, Ham (with Salaries)

Executive Assistant
Connect It Utility Services Limited —Southampton
- £40,000 - £45,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Free parking
- Sick pay
Quick apply
Compliance and Facilities Officer
Maritime and Coastguard Agency —Southampton
- £30,485 a year
- Part-time
- Hybrid work
- Maintenance
- Presentation skills
- Travel
- Annual leave
- Employee assistance programme
7d
Trainee Complex Case Executive - Mortgages
Your Mortgage People —Fareham
- £26,000 - £30,000 a year
- Full-time
- Customer service
- Mentoring
- Financial services
Quick apply
6d
Senior Administrator - Compliance
Gen II Fund Services —Southampton
- Hybrid work
- English
- Microsoft Office
- Communication skills
Berth Sales Executive – The Yacht Club, Southampton
MDL Marinas —Southampton
Sales Executive
WeBuyAnyCar —Southampton
- £28,200 - £35,220 a year
- Rotating shift
- Driving
- IT
- Communication skills
Quick apply
2d
Executive Assistant
Lester Aldridge —Bournemouth
- Microsoft Powerpoint
- Microsoft Outlook
- Organisational skills
6d
Sales Executive - Lexus
Snows Group —Hedge End
- £45,000 - £55,000 a year
- Full-time
- Employee assistance programme
- Referral programme
Executive Assistant
Curtiss-Wright —Christchurch
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee stock purchase plan
- Annual leave
Project Support Officer (fixed term appointment 18 months)
Maritime and Coastguard Agency —Southampton
- £30,485 a year
- Part-time
- Hybrid work
- Administrative experience
- Presentation skills
- Travel
- Annual leave
- Employee assistance programme
3d
Sales Executive - Peugeot
Snows Group —Southampton
- £40,000 - £55,000 a year
- Full-time
- Employee assistance programme
- Referral programme
Sales Executive
Snows Group —Portsmouth
- £40,000 - £55,000 a year
- Full-time
- English
Account Handler - Corporate & Commercial
Howden Group Holdings —Romsey
- Full-time
- Hybrid work
- Negotiation
Sales Support Executive
Novatech Ltd —Portsmouth
- £26,500 - £28,500 a year
- Full-time
- Hybrid work
- Customer service
- Free parking
- Employee assistance programme
13d
Operations Officer
Skyborne Aviation Ltd —Bournemouth
- £30,000 a year
- 12 hour shift
- Administrative experience
- Communication skills
- School
- Free parking
- Annual leave
1d
Executive Assistant to MD
The Nici —Bournemouth
- Full-time
- Hospitality
- Microsoft Office
- Hotel
- Employee discount
Quick apply
Office Manager
Forestry Commission —Lyndhurst
- £33,854 a year
- Full-time
- Microsoft Office
- Administrative experience
- Presentation skills
13d
Commercial Account Executive
Philip Gibbs Insurance Brokers —Portsmouth
- £36,000 - £55,000 a year
- Part-time
- Hybrid work
- Microsoft Outlook
- Customer service
- Organisational skills
- Health & wellbeing programme
- Work from home
Quick apply
8d
Sales Executive - Vauxhall
Snows Group —Portsmouth
- £40,000 - £55,000 a year
- Full-time
- Employee assistance programme
- Referral programme
Trustee
Horizon Leisure Centres —Havant
- Leadership
- Communication skills
- Marketing

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administration executive jobs near southampton, ham

Executive Assistant

Connect It Utility Services Limited -
Southampton

Quick apply

Job details

Full-time
£40,000 - £45,000 a year

Benefits

Free parking
Casual dress
Company pension
Company events
Sick pay
On-site parking

Qualifications

Microsoft Powerpoint
Microsoft Word
Driving Licence
Microsoft Excel
Microsoft Outlook
Microsoft Office
Administrative experience
Driving
Construction
Document management systems
Leadership
Communication skills
Time management

Full job description

Connect it Utility Services is a leading multi-utility provider, delivering innovative infrastructure solutions across electricity, water, and gas networks. We pride ourselves on operational excellence, strong partnerships, and a commitment to safety, quality, and sustainability. As we continue to grow, we are looking for a highly organised and professional Executive Assistant to support our leadership team and help drive business efficiency.

We are looking for a proactive and highly capable Executive Assistant to provide high-level support to our Directors and wider leadership team. This role is essential in ensuring the smooth day-to-day operation of directorate activities, enabling senior leaders to focus on strategic priorities and operational delivery.

You will be responsible for managing communications, coordinating schedules, supporting key meetings, and maintaining a structured and efficient working environment. This is an exciting opportunity for someone who thrives in a fast-paced environment and enjoys working at the heart of a growing business.

Responsibilities

· Manage and coordinate multiple directorate inboxes, ensuring emails are reviewed, prioritised, and actioned or escalated appropriately, maintaining strict confidentiality at all times.

· Maintain and optimise Directors’ calendars, scheduling meetings, appointments, and site visits while ensuring efficient use of time and alignment with business priorities.

· Handle sensitive and confidential information with discretion, ensuring secure management of communications, documents, and business matters.

· Act as a key point of contact for internal and external stakeholders, providing a professional and trusted interface on behalf of the leadership team.

· Coordinate and support board meetings and senior leadership meetings, including preparation and distribution of agendas, board packs, and supporting materials.

· Attend key meetings where required to take accurate and confidential minutes, track actions, and ensure timely follow-up and completion.

· Support the planning and delivery of company events, leadership sessions, and internal engagement activities, ensuring they are well organised and professionally executed.

· Coordinate travel arrangements, accommodation, and logistics for Directors, ensuring efficiency, discretion, and cost-effectiveness.

· Prepare high-quality reports, presentations, and correspondence, ensuring accuracy, consistency, and professionalism.

· Maintain organised and secure filing systems, ensuring confidential information is appropriately stored and accessible when required.

· Liaise with teams across the business to gather information, provide updates, and ensure alignment on key directorate priorities.

· Monitor deadlines, commitments, and deliverables, proactively following up on actions to ensure progress and accountability.

· Identify and implement improvements to administrative processes and systems, driving efficiencies and enhancing the overall effectiveness of the directorate.

· Provide flexible, high-level administrative support across the directorate, ensuring the smooth day-to-day operation of leadership activities.

Skills Required

· Proven experience in an Executive Assistant or senior administrative role supporting senior leadership or board-level stakeholders.

· Demonstrable ability to handle highly confidential and sensitive information with integrity and discretion.

· Strong organisational, coordination, and time-management skills with the ability to prioritise effectively.

· Excellent written and verbal communication skills, with a professional and confident approach.

· High level of attention to detail and accuracy in all work.

· Ability to manage multiple tasks, competing priorities, and deadlines in a fast-paced environment.

· Strong interpersonal skills with the ability to build trust and relationships at all levels of the organisation.

· Proactive mindset with the ability to anticipate needs and drive actions forward.

· Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Teams).

· Experience supporting board meetings, events, or corporate governance processes is highly desirable.

· Experience within the multi-utility, construction, or infrastructure sector would be advantageous.

Educational Requirements

· Proficiency in Microsoft Office applications is essential; experience with CRM or document management systems is advantageous but training will be provided.

· A business administration qualification or equivalent experience is desirable.

· Full UK driving licence is essential.

Connect it is an equal opportunities employer, and we value diversity and promote equality across our business. We welcome applications from all sections of society and are always happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. The terminology used in this advert is not intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010.

By submitting your application for this position, you are authorising for your personal information to be treated in accordance with GDPR. All information submitted to us in relation to your application will be stored confidentially and will only be used in accordance with the Connect it Privacy Policy.

Pay: £40,000.00-£45,000.00 per year

Benefits:

Casual dress
Company events
Company pension
Free parking
On-site parking
Sick pay

Work Location: In person

Quick apply

Refine Your Search

administration executive jobs in southampton, ham

Executive Assistant

Compliance and Facilities Officer

Trainee Complex Case Executive - Mortgages

Senior Administrator - Compliance

Berth Sales Executive – The Yacht Club, Southampton

Sales Executive

Executive Assistant

Sales Executive - Lexus

Executive Assistant

Project Support Officer (fixed term appointment 18 months)

Sales Executive - Peugeot

Sales Executive

Account Handler - Corporate & Commercial

Sales Support Executive

Operations Officer

Executive Assistant to MD

Office Manager

Commercial Account Executive

Sales Executive - Vauxhall

Trustee

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