Administrative specialist Work, Jobs in Southampton, Ham (with Salaries)

Admin Assistant – Marine
Lester Aldridge —Southampton
- Part-time
- Microsoft Outlook
- Administrative experience
- Organisational skills
9d
Communications Associate
Benifex —Southampton
- £26,000 - £29,000 a year
- Hybrid work
- Employee assistance programme
- Employee discount
2d
Administrative Officer
University of Southampton —Southampton
- £27,319 - £30,378 a year
- Full-time
- Maintenance
- Administrative experience
- University
13h
Administrative Assistant
OEG Group —Portsmouth
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
19h
Team Administrator
Hampshire and Isle of Wight Healthcare NHS Foundation Trust —Southampton
- £25,760 - £27,476 a year
- Part-time
- Management
- Administrative experience
- Data entry
3d
People Compliance Administrator
Hampshire and Isle of Wight Healthcare NHS Foundation Trust —Southampton
- £25,760 - £27,476 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
10d
Project & Contract Coordinator
Coombes Forestry Ltd —Upper Meon Valley
- From £35,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance programme
Quick apply
8d
Administration Secretary
Hampshire and Isle of Wight Healthcare NHS Foundation Trust —Southampton
- £25,760 - £27,476 a year
- Full-time
- Customer service
- Administrative experience
- Organisational skills
10d
Care Home Administrator
Barchester Healthcare —Winchester
- £34,900 a year
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee discount
- Referral programme
Quick apply
9d
Business Support Administrator
Verra Mobility —Southampton
- Full-time
- Microsoft Excel
- Microsoft Outlook
- ERP systems
Senior Administrative Assistant
Hampshire County Council —Southampton
- £25,186 - £26,244 a year
- Call to connect
- Microsoft Outlook
- Administrative experience
- IT
- Annual leave
- Employee assistance programme
Administrator
Hampshire and Isle of Wight Healthcare NHS Foundation Trust —Southampton
- £25,760 - £27,476 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
2d
Safeguarding Administrator
South Hampshire College Group —Southampton
- £22,168 a year
- Full-time
- Bachelor's degree
- In-person
- Teaching
- Free parking
- Employee assistance programme
Quick apply
14h
Medical Examiner Officer
Hampshire Hospitals NHS Foundation Trust —Winchester
- £39,959 - £48,117 a year
- Full-time
- Administrative experience
- No degree
- Medical terminology
10d
Succession Planning Process Manager
Quilter —Southampton
- Full-time
- Hybrid work
- Presentation skills
- Contracts
15h
Administrative Assistant
OEG Energy Group —Portsmouth
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Marketing & Business Support Trainee
The 1851 Group Limted (Anchor Pipework Limited) —Winchester
- £23,000 a year
- Full-time
- Social media management
- English
- Hotel
- Free parking
Quick apply
1d
Part Time Finance Assistant
Lee Godbold Limited —Lee-on-the-Solent
- £15.38 an hour
- Part-time
- Microsoft Excel
- Sales
- Microsoft Office
- Free parking
Quick apply
6d
Medical Secretary / Team Secretary
Hampshire and Isle of Wight Healthcare NHS Foundation Trust —Nursling
- £25,760 - £27,476 a year
- Weekend availability
1d
Teacher of Business
Itchen Sixth Form College —Southampton
- £33,465 - £55,175 a year
- English
- No degree
- School
- Free parking
- Annual leave
3d

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administrative specialist jobs near southampton, ham

Admin Assistant – Marine

Lester Aldridge -
Southampton

Apply Now

Job details

Part-time
9 days ago

Benefits

Company pension

Qualifications

Microsoft Outlook
Administrative experience
Organisational skills
IT
Communication skills
Time management

Full job description

We’re looking for a proactive and organised Administrative Assistant to join our Marine team in Southampton.
This is an excellent opportunity for someone with strong administrative and organisational skills to play a key role in supporting a busy legal team, ensuring matters run smoothly while delivering an exceptional service to both clients and colleagues.

About the Role

As an Administrative Assistant, you'll provide comprehensive support to the Marine team, helping fee earners manage their workloads efficiently and ensuring compliance requirements are met. You'll be involved in a variety of administrative, client-facing, and organisational tasks, making this a varied and rewarding role within a specialist legal team.

This is a part-time position, working 22.5 hours per week (Monday to Friday, 9.30am–2.30pm), based in our Southampton office.

Your Responsibilities Will Include:
- Providing administrative support to fee earners across the Marine team.
- Opening new files and ensuring compliance requirements are completed in line with firm procedures.
- Maintaining compliance records and monitoring file management requirements.
- Conducting conflict searches, ID checks, and liaising with the Compliance team where required.
- Handling telephone calls, taking accurate messages, and assisting with client and third-party enquiries.
- Monitoring inboxes and voicemail messages during fee earner absences.
- Assisting with billing processes and liaising with the Finance team as required.
- Organising meetings, booking meeting rooms, and arranging refreshments.
- Managing travel and accommodation bookings.
- Supporting fee earners with diary management and expense submissions.
- Assisting with business development activities, including event preparation and attendance where required.
- Monitoring files for closure and archiving in accordance with firm procedures.
- Developing knowledge of firm systems and processes through ongoing training and development.

What We’re Looking For:
- Previous administrative, PA, or team support experience, ideally within a professional services environment.
- Excellent organisational and time management skills.
- Strong communication and client service skills.
- Ability to work independently, use initiative, and manage competing priorities.
- High levels of accuracy and attention to detail.
- A proactive and solutions-focused approach.
- Strong IT skills, including Outlook, Word, Excel, and database or case management systems.
- Professionalism, discretion, and the ability to handle confidential information appropriately.
- A positive attitude and willingness to support colleagues and contribute to team success.

What We Offer:
- Competitive salary and benefits package.
- 22 days’ holiday (pro rata) plus bank holidays.
- Pension scheme and life assurance (3x annual salary).
- Access to flexible benefits.
- A supportive and collaborative working environment.
- Opportunities for training and professional development.
- The chance to work within a highly regarded specialist legal team.

Working Pattern:
This role is based in our Southampton office and is offered on a part-time basis, working 22.5 hours per week, Monday to Friday, 9.30am–2.30pm, with flexibility to support the needs of the team where required.

If you're an organised, conscientious, and personable administrator looking for a varied role within a professional and supportive environment, we'd love to hear from you.

Apply for this job

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Location

Southampton

Department

Marine

Job Title

Admin Assistant - Marine

City

Southampton

Country

United Kingdom

Apply Now

Refine Your Search

administrative specialist jobs in southampton, ham

Admin Assistant – Marine

Communications Associate

Administrative Officer

Administrative Assistant

Team Administrator

People Compliance Administrator

Project & Contract Coordinator

Administration Secretary

Care Home Administrator

Business Support Administrator

Senior Administrative Assistant

Administrator

Safeguarding Administrator

Medical Examiner Officer

Succession Planning Process Manager

Administrative Assistant

Marketing & Business Support Trainee

Part Time Finance Assistant

Medical Secretary / Team Secretary

Teacher of Business

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