Administrative officers Work, Jobs in Stewarton, Eay (with Salaries)

Golf Club Secretary
Irvine Golf Club —Irvine
- £30,000 - £36,000 a year
- Full-time
- Hospitality
- Bar
- Microsoft Excel
Quick apply
9d
Performance & Monitoring Officer - (Perm/Full Time) - REF:HSCP/82030
Inverclyde Council —Greenock
- £33,433 - £35,381 a year
- Hybrid work
- Military
- Annual leave
13d
Senior Clerical Officer (Full Time) (Permanent)
Renfrewshire Council —Paisley
- £26,790 - £28,013 a year
- Microsoft Excel
- Customer service
- Supervising experience
7d
Administration Assistant - Overmills Centre, Ayr - SOA12753
South Ayrshire Council —Ayr
- £28,360 - £30,477 a year
- Annual leave
- Employee discount
5d
Admin Officer (Readvertisement)
Glasgow Life —Glasgow
- £17.57 an hour
- Monday to Friday
2d
Administrative Officer - REQ06206
North Lanarkshire Council —Motherwell
- £31,544 - £34,307 a year
- Hybrid work
- Administrative experience
- Supervising experience
- Organisational skills
- Annual leave
13d
Engagement Analyst (Complaints)
OFGEM —Glasgow
- £29,313 - £33,936 a year
- Part-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Annual leave
- Flexible schedule
9d
Team Leader (HSCP Business Support) - Overmills Centre - SOA12667
South Ayrshire Council —Ayr
- £46,957 - £49,366 a year
- Temporary
- Annual leave
- Employee discount
7d
Factoring Compliance Administrator
Ross and Liddell Ltd —Glasgow
- 8 hour shift
- Microsoft Excel
- Customer service
- Administrative experience
- Annual leave
Quick apply
6d
Business Support Manager
OFGEM —Glasgow
- £35,232 - £48,561 a year
- Part-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
- Flexible schedule
Administrator
ID Inquiries —Glasgow
- £28,000 - £29,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Free parking
- Annual leave
Quick apply
2d
Administrative Officer - REQ06260
North Lanarkshire Council —Motherwell
- £31,541 - £34,307 a year
- Organisational skills
- IT
- Communication skills
- Annual leave
11d
Clerical Officer / Assistant Registrar (2 Posts) - REQ06222
North Lanarkshire Council —Motherwell
- £31,541 - £34,307 a year
- Annual leave
11d
Document Controller/Administrator
KBR —Glasgow
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
13d
Service Development Officer (Governance) (Full Time) (Temporary)
Renfrewshire Council —Paisley
- £41,080 - £43,161 a year
- Temporary
- Customer service
- Microsoft Office
- IT
5d
Development & Stat Process Officer
Iberdrola Group —Cambuslang
- From £55,000 a year
- Organisational skills
- Communication skills
- Annual leave
- Employee discount
13d
Regional Administrator
Scottish Autism —Glasgow
- £25,974 - £27,282 a year
- Microsoft Office
- Communication skills
- Employee assistance programme
12d
Operations Support Administrator
M Group —Glasgow
- Microsoft Office
- Business development
- Leadership
- Annual leave
- Employee assistance programme
3d
Repairs Administrator - Reactive
Ross and Liddell Ltd —Glasgow
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Annual leave
Quick apply
6d
SWRK 4729 - G2 Admin Assistant (HPS) (603879) - 4729
South Lanarkshire —Hamilton
- £29,326 - £29,745 a year
- Military
- English
- Organisational skills
- Annual leave
- Employee assistance programme

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administrative officers jobs near stewarton, eay

Golf Club Secretary

Irvine Golf Club
Irvine

Quick apply

Job details

Full-time
£30,000 - £36,000 a year
9 days ago

Benefits

On-site parking

Qualifications

Hospitality
Microsoft Excel
Customer service
Accounting software
Microsoft Office
Administrative experience
Human resources
Organisational skills
Communication skills
Office experience

Full job description

Golf Club Secretary

The Golf Club Secretary is a key leadership and administrative role within The Irvine Golf Club. Reporting to the General Manager, the Secretary is a Trustee of the Club with responsible for the effective day-to-day administration of the club, supporting good governance, delivering high standards of member service, and ensuring the smooth operation of club activities. The postholder acts as a central point of contact for members, visitors, staff, committees and external bodies, while helping to uphold the traditions, values and reputation of the club.

Position Details

· Job Title: Golf Club Secretary

· Location: Irvine, Ayrshire, KA12 8SN

· Type: Permanent full-time, 37 hrs per week

· Reports to: General Manager

· Direct reports: None

· Hours: Typically, office-based with flexibility to attend evening meetings, competitions and club events when required

Key ResponsibilitiesGovernance and Committee Support

· Provide administrative and strategic support to the Captain, General Manager, General Committee and any sub-committees.

· Prepare meeting agendas, papers and reports in a timely manner.

· Attend committee and general meetings as required, take accurate minutes, and monitor follow-up actions.

· Maintain club policies, governance documents, statutory records and key administrative registers.

· Support the club in maintaining sound governance practices consistent with the expectations of member-owned clubs in Scotland.

· Act as a trusted point of reference on club procedures, rules and constitutional matters.

Membership Administration and Member Services

· Administer the full membership lifecycle, including enquiries, applications, waiting lists, admissions, onboarding, category changes, resignations and renewals.

· Maintain accurate and confidential membership records and databases in line with data protection requirements.

· Manage visitor bookings.

· Prepare member correspondence, notices, newsletters and routine club communications.

· Serve as a professional and welcoming first point of contact for members, prospective members and visitors.

· Respond promptly and tactfully to member queries, concerns and requests, escalating where appropriate.

· Support member engagement initiatives and help promote a positive member experience.

Golf Administration and Club Operations

· Support the administration of club competitions, fixtures, entry processes and results communication.

· Liaise with relevant office bearers, golf operations staff, professionals and competition conveners to ensure efficient delivery of the golf calendar.

· Maintain awareness of the World Handicapping System and relevant club procedures.

· Coordinate internal club diary management, meeting schedules and major event planning.

· Help ensure visitors, guests and member events are managed efficiently and professionally.

· Work collaboratively with catering, bar, professional shop, course and office teams to support overall club operations.

Finance, Compliance and Administration

· Support subscription administration, invoicing, payment tracking and membership-related financial reporting in conjunction with the club’s finance function.

· Assist with budget preparation, routine reporting and administrative support for financial planning.

· Help ensure compliance with GDPR, health and safety requirements, licensing obligations and other relevant legal or regulatory duties.

· Provide administrative support for Health and Safety matters, including maintaining records, coordinating documentation, supporting communications, and assisting with the monitoring of actions arising from inspections, risk assessments or incidents.

· Provide administrative support for HR documentation, including maintaining personnel records, preparing routine employment-related paperwork, and coordinating document filing in line with club procedures and confidentiality requirements.

· Maintain confidential records and handle sensitive information with discretion and professionalism.

· Liaise with external suppliers, governing bodies and professional advisers where required.

· Undertake general office management and administrative duties necessary for the efficient running of the club.

Person SpecificationEssential

· Proven administrative or managerial experience in a membership organisation, hospitality venue, golf club, sports club or similar environment.

· Excellent organisational skills, with the ability to manage multiple priorities and deadlines.

· Strong written and verbal communication skills.

· Experience of preparing agendas, reports and accurate meeting minutes.

· High standards of professionalism, discretion and customer service.

· Confidence using Microsoft Office and club management or database systems.

· Good understanding of confidentiality, data protection and effective office administration.

· Ability to work positively with members, volunteers, committees, staff and external partners.

Desirable

· Previous experience in a golf club or private members’ club environment.

· Knowledge of golf administration, club competitions and the World Handicapping System.

· Awareness of governance arrangements common to Scottish golf clubs and member-owned organisations.

· Experience supporting budgeting, subscriptions or financial administration.

· Experience providing administrative support for Health and Safety matters, including record-keeping, documentation and follow-up of actions.

· Experience of HR administration and supporting personnel documentation.

· Experience using accounting software and Microsoft Office applications for administrative and financial tasks.

· A flexible approach to working hours in line with the needs of the club calendar.

Key Attributes

· Professional, approachable and dependable.

· Calm under pressure and capable of handling sensitive matters tactfully.

· Member-focused, with a strong commitment to service quality.

· Well organised, accurate and attentive to detail.

· Collaborative in style, while able to work independently and use sound judgement.

· Respectful of club traditions, while supportive of continuous improvement and modern governance.

Additional Information

This job description is intended as a guide to the main duties and responsibilities of the role. It is not exhaustive and may be amended from time to time to reflect the evolving needs of the club.

Pay: £30,000.00-£36,000.00 per year

Benefits:

On-site parking

Work Location: In person

Quick apply

Refine Your Search

administrative officers jobs in stewarton, eay

Golf Club Secretary

Performance & Monitoring Officer - (Perm/Full Time) - REF:HSCP/82030

Senior Clerical Officer (Full Time) (Permanent)

Administration Assistant - Overmills Centre, Ayr - SOA12753

Admin Officer (Readvertisement)

Administrative Officer - REQ06206

Engagement Analyst (Complaints)

Team Leader (HSCP Business Support) - Overmills Centre - SOA12667

Factoring Compliance Administrator

Business Support Manager

Administrator

Administrative Officer - REQ06260

Clerical Officer / Assistant Registrar (2 Posts) - REQ06222

Document Controller/Administrator

Service Development Officer (Governance) (Full Time) (Temporary)

Development & Stat Process Officer

Regional Administrator

Operations Support Administrator

Repairs Administrator - Reactive

SWRK 4729 - G2 Admin Assistant (HPS) (603879) - 4729

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