Medical secretary Work, Jobs in Stewarton, Eay (with Salaries)

Medical Secretary - Institute of Neurological Sciences
NHS Scotland —Glasgow
- £31,537 - £34,303 a year
- 8 hour shift
- Hospital
- Microsoft Office
- Organisational skills
- Annual leave
- Employee assistance programme
12d
Medical Secretary - Gynaecology
NHS Scotland —Glasgow
- £31,537 - £34,303 a year
- Full-time
- Microsoft Office
- Organisational skills
- Business
- Annual leave
- Employee assistance programme
12d
Medical Secretary
Priory —Ayr
- £26,300 a year
- Full-time
- Computer literacy
- Microsoft Office
- Typing
- Free parking
- Annual leave
Quick apply
5d
Lead Medical Secretary and Theatre Scheduler
NHS Scotland —East Kilbride
- £31,537 - £34,303 a year
- Call to connect
- Medical terminology
- Communication skills
- Annual leave
- Sick pay
2d
Medical Secretary
NHS Scotland —Clydebank
- £31,537 - £34,303 a year
- Computer literacy
8d
Medical Receptionist (FULL TIME OR PART TIME)
The Ker Practice —Glasgow
- £123 a year
- Part-time
- Administrative experience
- IT
- In-person
- Free parking
Quick apply
14d
Medical Receptionist
The Victoria Practice —Glasgow
- From £13.50 an hour
- Part-time
- Microsoft Outlook
- Administrative experience
- Computer skills
- Annual leave
- Employee discount
Quick apply
2d
Medical Receptionist
Oakview Medical Practice —Alexandria
- From £13.45 an hour
- Part-time
- Customer service
- Administrative experience
- Organisational skills
Quick apply
8d
Part Time GP Medical Receptionist
Gordon Practice —Glasgow
- £13.75 an hour
- Part-time
- Customer service
- GP surgery experience
- Administrative experience
- Annual leave
Quick apply
2d
Medical Receptionist
The Surgery (Doctor O'Brien and Partners) —Glasgow
- Part-time
- Microsoft Word
- Microsoft Outlook
- Microsoft Office
- Annual leave
Quick apply
Medical Administrator/Receptionist
Physioflexx Scotland Ltd —Prestwick
- £12.21 - £14.21 an hour
- Full-time
- Customer service
- Administrative experience
- In-person
- Free parking
- Health & wellbeing programme
Quick apply
1d
Medical Receptionist/Administrator
Parkview Medical Practice —Glasgow
- £13 - £14 an hour
- Part-time
- Administrative experience
- Typing
- In-person
Quick apply
13d
Medical Receptionist
Mount Pleasant Practice —Greenock
- From £12.73 an hour
- Part-time
- Customer service
- Administrative experience
- Typing
Quick apply
7d
Veterinary Receptionist
Abbey Veterinary Group —Greenock
- £26,436 a year
- 8 hour shift
- Laboratory experience
- Organisational skills
- Communication skills
- Free parking
- Health & wellbeing programme
Quick apply
13d
Medical Receptionist
Springfield Medical Practice —Bishopbriggs
- From £12.71 an hour
- Part-time
- Microsoft Word
- Microsoft Office
- Administrative experience
Quick apply
2d
Medical Receptionist
KERSLAND HOUSE SURGERY —Glasgow
- From £13.48 an hour
- Part-time
- Computer literacy
- Administrative experience
- Data entry
- Free parking
- Annual leave
Quick apply
1d
Dental Receptionist
Quadrant Dental Practice —Ayr
- £13 - £15 an hour
- Part-time
- Customer service
- Front desk
- In-person
- Store discount
- Health & wellbeing programme
Quick apply
2d
Dental Receptionist
Shawlands Dental Care —Glasgow
- From £28,799.68 a year
- Full-time
- Customer service
- Front desk
- IT
- Employee discount
Quick apply
Medical Receptionist Maternity Cover
Cartside Medical Practice —Linwood
- £13.23 - £14.27 an hour
- Overtime
- Customer service
- Administrative experience
- Organisational skills
- Free parking
Quick apply
1d
Front Office Receptionist
Advertise It —Hamilton
- Full-time
- Remote
- Bilingual
- CRM software
- Spanish
- Annual leave
Quick apply

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Medical Secretary - Institute of Neurological Sciences

NHS Scotland -
Glasgow

Apply Now

Job details

Permanent | Part-time | Full-time
£31,537 - £34,303 a year
12 days ago

Benefits

Cycle to work scheme
Annual leave
Company pension
Employee assistance programme
Employee discount
Life insurance
Car scheme

Qualifications

Microsoft Office
Organisational skills
IT
Typing
Audio typing
Business
Medical terminology
Communication skills

Full job description

NHS Greater Glasgow and Clyde (NHSGGC) is one of the largest healthcare systems in the United Kingdom, employing approximately 40,000 staff across a wide range of clinical and non-clinical professions and roles. We deliver acute hospital, primary, community and mental health services to a population of over 1.15 million people, and to a wider population of 2.2 million when regional and national services are included.

The role:

An exciting opportunity has arisen in the Institute of Neurosciences for an experienced and driven Medical Secretary to join the Neurophysiology team based at the Queen Elizabeth University Hospital. The preferred candidate will be the first point of contact for patient and staff. They will complete audio typing and administrative duties within a large service.

You must have a recognised qualification in secretarial studies or equivalent experience. You will be proficient in the use of IT systems, Microsoft Office Packages along with a minimum of one year’s audio typing experience or proven advanced keyboard skills from previous roles. Waiting list experience is desirable.

Duration, Location, and Working Pattern:

Permanent, Full time

Shift Pattern - Monday - Friday 8.45-5pm

Base location - Queen Elizabeth University Hospital

Key responsibilities:

Administrative & PA Support

Produce letters, reports, and clinical correspondence through word processing, audiotyping, scanning, filing, and photocopying.
Prepare both routine and complex written responses to support patient care.
Manage Consultants’ diaries to optimise time and workflow.
Sort and prioritise incoming mail, directing items appropriately using judgement and experience.
Handle telephone and facetoface enquiries from staff, patients, relatives, and carers, providing information and prioritising queries.

Patient Pathway & Clinic Management

Upload referrals to SCI Gateway and arrange appointments, investigations, admissions, and followups based on urgency and waiting times.
Manage waiting lists to ensure efficient use of resources and compliance with waiting time targets.
Run discharge reports, coordinate dictation workflows, and ensure patient records are sent to Consultants.
Review clinic outcomes, liaise with Consultants, and ensure followup actions are completed.
Complete clinic build, cancellation, and reduction forms for Health Records.
Update TCI lists on TrakCare/OPERA for admissions and transfers.

Liaison & Coordination

Work with multiple departments to ensure patient records and results are accurate and up to date.
Coordinate with Consultants and nursing staff on clinic planning, oncall rotas, and theatre lists.
Communicate with external agencies when written information is required.
Follow protocols for medication changes prior to surgery.

Additional Office & Team Responsibilities

Take and draft minutes for meetings when required.
Share responsibility for typing discharge summaries and clinic letters.
Contribute to developing office procedures to improve service delivery.
Provide crosscover for colleagues when needed.
Support training, mentoring, and shadowing of admin staff.
Assist with administration of Endowment funds in line with financial regulations.
Share responsibility for Health & Safety within the office.

Professional Standards & Governance

Uphold NHS Scotland values: care, compassion, dignity, respect, openness, honesty, responsibility, quality, and teamwork.
Act as a role model for NHSGGC organisational values.

Knowledge, training, qualifications and/or experience required to do the job:

HNC/SVQIII in Secretarial Studies/Business Administration or equivalent experience
Proficient in use of software systems including Microsoft Office Packages
Advanced keyboard skills
Medical terminology
Good organisational and communication skills
Ability to work independently or as part of a team.
Excellent interpersonal skills with the ability to demonstrate all-round professional attitude especially under pressure with deadlines and conflicting interests

What we offer:

We offer a wide range of supportive policies designed to enhance your employee journey, including a comprehensive Employee Assistance Programme, Cycle to Work Scheme, bursary scheme and extensive learning and development opportunities.

As an NHS Scotland employee, you will be entitled to:

A minimum of 27 days annual leave, increasing with length of service, plus public holidays
Membership of the NHS Pension Scheme, including life insurance benefits
Salary Sacrifice Car Benefit Scheme
Development opportunities including study bursaries, e-learning and classroom-based courses
Enhanced pay for working public holidays
NHS discounts on a wide range of goods and services
Confidential employee support and assistance, including counselling and psychological therapies

Interested?

If you would like to find out more, we would love to hear from you.

For an informal discussion, please contact:

Hayley Costley, Interim Operational Service Support Manager - [email protected] - 0141 232 7941

Details on how to contact the Recruitment Service and the Recruitment Process: Information for candidates

AI tools like ChatGPT or Copilot can be great for planning and preparing your application, but your answers must be your own.

Show us the real you: Your application should reflect your skills, experience, and motivations authentically.
Use AI wisely: It’s fine to use AI for ideas or to check spelling and grammar, but don’t let it write your answers.
Why this matters: Applications that rely on AI-generated content may be withdrawn. By applying, you confirm your responses are based on your own knowledge and achievements.

Tip: Think of AI as a helper, not a substitute. We want to understand you, not an AI tool.

From 1 April 2026, the Agenda for Change full-time working week will reduce from 37 hours to 36 hours. Part-time working hours will be reduced on a pro-rata basis. A corresponding increase in the hourly rate will apply, ensuring that overall pay remains unchanged.

NHS Greater Glasgow and Clyde (NHSGGC) recognises the importance of work-life balance and is committed to offering a range of flexible working options where service needs allow. For roles where less than full-time hours can be accommodated, and where the tenure is listed as “various”, we encourage applications from individuals seeking flexible working arrangements. Flexible working will be included as a topic for discussion during the recruitment process.

NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We are committed to promoting equality, diversity and inclusion and are proud of the diverse workforce we employ.

By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We welcome applications from across the Armed Forces Community and recognise military skills, experience and qualifications throughout the recruitment and selection process.

For application portal or log-in issues, please contact the Jobtrain Support Hub in the first instance.

Apply Now

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medical secretary jobs in stewarton, eay

Medical Secretary - Institute of Neurological Sciences

Medical Secretary - Gynaecology