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Document Control and Information Lead

National Grid -
Warwick

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Job details

£48,374.00 - £57,012.50 a year
10 days ago

Full job description

Team

Business Change, PMO and Transformation

Business Unit

National Grid Ventures

Requisition No.

8548

City

Warwick, GB, CV34 6DA

Date posted

29 May 2026

Document Control and Information Lead

About the role

National Grid Interconnectors is at the heart of UK’s transition to our net zero energy future. We operate a number of HVDC interconnectors that connect the UK’s energy system to some of our closest neighbours, allowing energy to be imported to and exported from the UK. As well as already owning a portfolio of HVDC Interconnectors, we’re working on developing new projects in order to ensure that we are able to meet the UK’s future demands for greener energy solutions.

Our Operations Team is responsible for operating 5.8GWs of interconnectors. This makes our operations central to the safe and reliable operation of the UK energy system every day. Our Strategy, Performance and Projects Team, of which you will be a key part of, brings together a diverse range of skillsets and activities that ensure the safe, effective and efficient operation of our interconnectors both today and in the future.

We're currently recruiting for a Document Control and Information Lead.

As Document Control and Information Lead, your role sits within our Governance, Risk and Compliance Team which has broad accountability for a range of business management practices such as document and information management, risk management, programme management and change management. You will lead the document control and information management function within the Operations Directorate. This includes the management of a Document Management System (DMS) itself, development and management of relevant processes / procedures, assurance that standards are being followed and training / support to staff to adopt document control / information management best practice. This information includes operational documents, project files, technical documents (drawings, legacy maintenance procedures etc) and the digitisation of legacy paper-based technical libraries.

The role is hybrid with our base office in Warwick, we’d hope to see you in 2 days per week and you’re welcome to be in the office more often if that would work best for you.

What you'll do

Act as the lead and champion for document control and information management within the Operations Directorate.
Develop and manage policy, standards and supporting procedures for document control and information management.
Embed the use of the Document Management System (DMS) across the directorate.
Act as the business lead working with the IT & Digital team to ensure that the DMS technology stack is effective and fit-for-purpose.
Provide first line assurance to directorate management that document control and information management policy, standards and procedures are being applied effectively across the business.
Work with National Grid Group functions (risk, corporate audit, business continuity) to support 2nd line assurance and compliance.
Lead change projects within the document control and information management areas.
Use data and performance indicators to assess maturity and to drive continuous improvements in document control and information management.
Support staff and managers across the business to:
Maintain proper filing and control of all documentation,
Ensure accurate version control, access, document numbering, and naming conventions,
Implement document control and information management procedure and standards.
Provide advice on and ensure compliance with relevant corporate policies, especially information security.
Develop and administer (through a small team of document controllers) a number of SharePoint sites for internal and external collaboration as required.
Line manage a small number of document controllers, each supporting a different part of the business.
Take over management of a project to implement a new DMS and steer the project from “Delivery phase” into the “Improvement Phase”.

What you'll need

Proven experience leading a document controller function, as an information manager or similar role in an operational environment
Previous experience supporting management teams with document control and information management.
Excellent organisational skills and attention to detail.
Ability to manage multiple priorities and work effectively under pressure in fast-paced environments.
Strong communication skills with the ability to liaise effectively at all levels of the business.
Knowledge of document control processes and operations and energy industry terminology (preferred).
Proven planning, coordination, and process management skills.
A self-starter with excellent organisational skills and attention to detail, ability to author / review processes and work instruction documents.
Project management skills in a document control / information management context.

What you'll get

A competitive salary between £48,374.00 - £57,012.50 per annum– dependent on capability.

As well as your base salary, you will receive a bonus based on personal and company performance and a competitive contributory pension scheme where we will double match your contribution to a maximum company contribution of 12%. You will also have access to a number of flexible benefits such as a share incentive plan, salary sacrifice car and technology schemes, support via employee assistance lines and matched charity giving to name a few.

This role closes on 12th June 2026 at 23:59, however we encourage candidates to submit their application as early as possible and not wait until the published closing date as this can vary.

We value diversity and are committed to creating an inclusive workplace for all. We welcome applications from all suitably qualified candidates – we make appointments purely on merit, assessed against objective selection criteria. We support flexible working and will make reasonable adjustments throughout the recruitment process should you have any physical or mental impairment which may affect your ability to participate in the process.

Please note that in most cases, National Grid is unable to offer sponsorship for employment under the UK points-based immigration system. As such, applicants must have the legal right to work in the UK without requiring sponsorship now or in the future under the UK points-based immigration system. However, in exceptional circumstances where there is a clear and demonstrable need for specialist skills that cannot be sourced from the local labour market, National Grid may consider offering sponsorship. All applications are welcome from candidates who meet these requirements, regardless of race, nationality, or ethnic origin.

Apply Now

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