Administrative officer Work, Jobs in Swindon, Wil (with Salaries)

Apprenticeship Administration Manager
Oxford Energy Academy —Witney
- £30,000 - £40,000 a year
- Full-time
- Data analysis skills
- Organisational skills
- In-person
- Free parking
Quick apply
7d
Divisional Archivist
Wiltshire Police —Swindon
- £25,911 - £27,180 a year
- Full-time
- English
- Windows
- Annual leave
- Gym membership
14d
Operations Officer
UK Research and Innovation —Swindon
- £30,895 a year
- Part-time
- Hybrid work
- Microsoft Word
- Microsoft Outlook
- Administrative experience
- Annual leave
- Employee assistance programme
4d
Project Administrator
Serco Plc —Swindon
- £25,000 - £27,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance programme
10d
Operations Officer
UK Research and Innovation (UKRI) —Swindon
- £30,895 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Outlook
- Administrative experience
- Annual leave
- Employee assistance programme
12d
Investment Officer
UK Research and Innovation (UKRI) —Swindon
- £30,895 a year
- Part-time
- Microsoft Word
- Microsoft Outlook
- Administrative experience
- Annual leave
- Employee assistance programme
13d
Investment Officer
UK Research and Innovation —Swindon
- £30,895 a year
- Part-time
- Microsoft Word
- Microsoft Outlook
- Administrative experience
- Annual leave
- Employee assistance programme
10d
Pensions Administrator
UK Research and Innovation —Swindon
- £25,842 a year
- Temporary
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Annual leave
- Employee assistance programme
11d
Quality Team Administrator
Barnabas Aid —Swindon
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
10d
Senior Administration Officer
Witney Community Primary School —Witney
- £28,163 - £30,060 a year
- Part-time
- Communication skills
- School
Customer Support Service Executive (maternity cover)
Innovate UK —Swindon
- £30,895 a year
- Full-time
- Maintenance
- Presentation skills
- IT
6d
School Administration Officer
Palladian Academy Trust —Bradford-on-Avon
- From £9,920 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Free parking
- Employee assistance programme
Quick apply
7d
DiSSCo UK Senior Impact and Evaluation Manager
UK Research and Innovation (UKRI) —Swindon
- £46,743 a year
- Part-time
- Supervising experience
- Travel
- Annual leave
- Employee assistance programme
13d
Business Support Administrator 01846
West Berkshire Council —Newbury
- £26,403 - £28,598 a year
- Full-time
- English
- Microsoft Office
- Organisational skills
- Annual leave
- Employee assistance programme
7d
Business Support Officer
Wiltshire Council —Semington
- £25,989 - £26,824 a year
- Full-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Communication skills
6d
DiSSCo UK Senior Impact and Evaluation Manager
UK Research and Innovation —Swindon
- £46,743 a year
- Part-time
- Supervising experience
- Presentation skills
- Travel
- Annual leave
- Employee assistance programme
10d
Administration Officer Erlestoke
Gov Facilities Services —Devizes
- £28,853.57 a year
- Full-time
- Administrative experience
- First Aid Certification
- IT
- Employee assistance programme
6d
Estate Services Support Officer
GreenSquareAccord —Chippenham
- £25,776.89 a year
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Annual leave
- Employee assistance programme
Quick apply
Executive Assistant
Wiltshire Police —Devizes
- £32,367 - £33,681 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
4d
Administration Officer
Palladian Academy Trust —Westwood
- £9,920 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee assistance programme
6d

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administrative officer jobs near swindon, wil

Apprenticeship Administration Manager

Oxford Energy Academy
Witney

Quick apply

Job details

Permanent | Full-time
£30,000 - £40,000 a year
7 days ago

Benefits

Free parking
Company pension
On-site parking

Qualifications

GCSE
Data analysis skills
CSCS
Organisational skills
Communication skills
Marketing

Full job description

Are you a data-savvy, compliance-driven professional with a passion for learner welfare? Do you thrive in an environment where operational excellence directly impacts educational success?

We are seeking a structured, proactive, and experienced Apprenticeship Administration Manager to oversee the end-to-end administrative lifecycle of our apprenticeship programmes. This pivotal role ensures full compliance with DfE funding rules, manages crucial employer and learner relationships, and maintains the absolute highest standards of Safeguarding and Prevent across our sites.

If you possess a "compliance-first" mindset and want to be the operational backbone of an impactful training provider, we want to hear from you.

Key Responsibilities

Safeguarding & Prevent Support

Act as a key point of contact for Safeguarding and Prevent concerns, ensuring a safe, supportive environment for all staff and apprentices.

Request and review safeguarding histories for all new starters during onboarding, communicating risks to tutors and staff.

Ensure the "Prevent" duty is seamlessly integrated into both the curriculum and employer inductions.

Handle sensitive disclosures with maturity, absolute confidentiality, and impeccable record-keeping.

Compliance, Data & Funding Management

Manage the timely and accurate submission of monthly ELD (Enter Learner Data) and DAS (Digital Apprentice Service) records.

Act as the internal subject matter expert on apprenticeship funding rules, technical guidance, and Off-the-Job (OTJ) hour calculations.

Maintain trackers for learner demographics and completions, compiling statistical data for QAR, SAR, and QIP reports.

Be a key contributor in ensuring OFSTED compliance

Learner Progress & Reviews

Directly conduct and coordinate regular progress reviews with apprentices and employers to ensure learning milestones and performance targets are met.

Manage the cross-site timetable for reviews, creating templates and booking physical/virtual meeting rooms.

Record and upload all review outcomes to tracking systems, ensuring clear follow-up actions and technical accuracy.

Onboarding, Recruitment & Stakeholder Relations

Work closely with the Sales and Marketing Manager to screen CVs, match apprentices to employers, conduct interviews, and manage Recognition of Prior Learning (RPL) assessments.

Identify Special Educational Needs (SEN) and coordinate adjustments or extra time with Awarding Bodies.

Serve as the primary contact for employers regarding wages, progress reports, CSCS cards, and co-funding invoices.

Gateway & End Point Assessment (EPA)

Manage the Gateway process, registering learners on the EPA database and securing signatures via DocuSign.

Finalise OTJ hours, claim final certificates, and conduct meaningful exit interviews.

What you must bring (Essential):

Experience: Proven track record in apprenticeship administration and directly conducting formal learner progress reviews.

Knowledge: Deep understanding of DfE Funding Rules and Safeguarding/Prevent legislation within a Further Education (FE) or training setting. Strong financial understanding of funding rules.

Skills: Exceptional organisational skills to manage complex review timetables across multiple locations.

Communication: Outstanding interpersonal skills; the ability to handle highly sensitive safeguarding disclosures and lead disciplinary meetings with maturity and professionalism.

Attributes: A dedicated "compliance-first" mindset paired with a genuine, demonstrable commitment to learner welfare and safety.

What would give you an edge (Desirable):

Prior experience acting as a Designated Safeguarding Lead (DSL) or Officer.

Familiarity with sector-specific software including E portfolio platforms, accounting systems, and government digital platforms and ILR submissions.

Advanced data analysis skills tailored for SAR/QIP reporting.

Experience participating in marketing initiatives or employer engagement events.

The ability and willingness to train other staff members on apprenticeship systems and safeguarding protocols.

What We Offer:

Competitive salary (dependent on experience)

Company pension

Optional Bupa cover

Opportunities for professional development

A supportive, collaborative working environment dedicated to student success

Pay: £30,000.00-£40,000.00 per year

Benefits:

Company pension
Free parking
On-site parking

Ability to commute/relocate:

Witney OX28 4XZ: reliably commute or plan to relocate before starting work (required)

Education:

GCSE or equivalent (preferred)

Work authorisation:

United Kingdom (required)

Location:

Witney OX28 4XZ (preferred)

Work Location: In person

Quick apply

Refine Your Search

administrative officer jobs in swindon, wil

Apprenticeship Administration Manager

Divisional Archivist

Operations Officer

Project Administrator

Operations Officer

Investment Officer

Investment Officer

Pensions Administrator

Quality Team Administrator

Senior Administration Officer

Customer Support Service Executive (maternity cover)

School Administration Officer

DiSSCo UK Senior Impact and Evaluation Manager

Business Support Administrator 01846

Business Support Officer

DiSSCo UK Senior Impact and Evaluation Manager

Administration Officer Erlestoke

Estate Services Support Officer

Executive Assistant

Administration Officer

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