Personal assistant Work, Jobs in Torphichen (with Salaries)

Site Administrative Assistant
Plexus —Livingston
- Full-time
- Google Suite
- Administrative experience
- Continuous improvement
- Annual leave
- Employee assistance programme
255880 (LF) Personal Assistant
NHS Scotland —Edinburgh
- £31,537 - £34,303 a year
8d
Administrator (Rehabilitation Assistant)
Proclaim Care Limited —Hamilton
- £24,500 - £26,500 a year
- Full-time
- Databases
- Administrative experience
- Continuous improvement
- Annual leave
- Employee assistance programme
Administration Assistant
Central Engineering —Alloa
- £13.50 - £14.00 an hour
- Full-time
- Microsoft Office
- Administrative experience
- Front desk
Quick apply
Personal Assistant / Companion (Part-Time)
Middleton Family —Edinburgh
- £14 an hour
- Part-time
- English
- In-person
- Care plans
Quick apply
Office Manager/Personal Assistant
MKP Estate Limited —Edinburgh
- £25,420.00 - £50,205.31 a year
- Full-time
- English
- Microsoft Office
- Hotel
Quick apply
Personal Assistant LKKC261
Thistle Foundation —Edinburgh
- £13.45 - £13.55 an hour
- Cleaning
- Leadership
- Annual leave
- Gym membership
2d
255891 (AP) Executive Assistant
NHS Scotland —Edinburgh
- £31,537 - £34,303 a year
8d
Medical Secretary - Biochemistry
NHS Scotland —Glasgow
- £31,537 - £34,303 a year
- Part-time
- Word processing
- Computer literacy
- Organisational skills
- Annual leave
- Employee assistance programme
1d
Personal Assistant (Kirkintilloch) – GCIL ED BW/RC/2.26
GCIL East Dunbartonshire (we are not the employer) —Kirkintilloch
- £16.50 an hour
- Part-time
- In-person
- Care plans
- Annual leave
- Sick pay
Quick apply
3d
Personal Assistant- GHSS
ENABLE SCOTLAND - LTW —Glasgow
- £13.45 an hour
- Hotel
- Budgeting
1d
Personal Assistant
Private Household —Motherwell
- £14 an hour
- Overtime
- Hybrid work
- Driving
- Care plans
- Communication skills
- Annual leave
- Sick pay
Quick apply
7d
PA to Executive Director, Commercial & Residential Services
University of Edinburgh —Edinburgh
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
- Annual leave
- Employee discount
Senior Business Support Assistant - Specialist Children’s Services
NHS Scotland —Glasgow
- £31,537 - £34,303 a year
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
- Annual leave
- Employee assistance programme
1d
Senior Executive Assistant to the CEO
Blue Energy —Edinburgh
- Full-time
- Microsoft Powerpoint
- Microsoft Outlook
- Research
Personal Assistant in Housing Support
ENABLE SCOTLAND - LTW —Glasgow
- £13.45 an hour
- Weekend availability
- Microsoft Word
- Budgeting
Personal Assistant (Lenzie) – GCIL ED LB/YB.01.26
GCIL East Dunbartonshire (we are not the employer) —Lenzie
- £19 an hour
- Part-time
- In-person
- Care plans
- Annual leave
- Sick pay
Quick apply
3d

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personal assistant jobs near torphichen

Site Administrative Assistant

Plexus -
Livingston

Apply Now

Job details

Full-time

Benefits

Cycle to work scheme
Annual leave
Company pension
Employee assistance programme
Private medical insurance
Car scheme

Qualifications

Google Suite
Report writing
Meeting coordination
Corporate travel itinerary planning
Travel arrangements
Stakeholder collaboration
Stakeholder liaison
Administrative support experience
Administrative experience
Continuous improvement
Decision making
Multidisciplinary collaboration
Events management
AI
Cross-functional collaboration
Cross-functional communication

Full job description

About us

At Plexus, our vision is to help create the products that build a better world. By embracing an innovative culture of excellence, we pride ourselves on designing, manufacturing and servicing some of the world’s most transformative products. From life-saving medical technology and mission-critical defense solutions to sophisticated industrial automation, we’re proud to partner with our customers to bring their complex ideas to market.

Visit Plexus.com to learn more about our unwavering commitment to our vision.

Living Our Values

With a vision rooted in the wellbeing and inclusive engagement of our team members, our customers, their end users and our communities, people are the heart of what we do and who we are. Our values unite and guide us in everything that we do.

Our values include: Growing our People, Building Belonging, Innovating Responsibly, Delivering Excellence and Creating Customer Success.

As part of our team, you’ll do impactful work within an inclusive environment where everyone works together to achieve extraordinary outcomes. You’ll be empowered to reach your full potential through managing your own personalised development plan and access to our learning and development programs.

The Role

We are seeking a highly organised, proactive, and forward-thinking Site Administrative Assistant to join our Bathgate Design & Manufacturing facility.

In this role, you will provide critical operational support to our leadership teams, drive site engagement initiatives, and champion process efficiency. The successful candidate will manage day-to-day administrative coordination, foster a positive site culture, and leverage digital tools and AI to optimise workflows within a fast-paced environment.

This is a full-time, on-site role supporting local site operations, though reasonable workplace flexibility is offered.

Key Responsibilities

Site Coordination & Logistics: Act as the primary point of contact for the facility. Manage comprehensive UK and international travel arrangements (flights, hotels, vehicles, and visas) for the leadership team and senior staff. Coordinate logistics for external visitors and liaise with cleaning and office supply partners.
Reports, Communication & Meetings: Prepare professional management reports and presentations using Google Workspace, ensuring the timely collection of data from global colleagues. Attend key meetings to accurately record minutes and track follow-up actions.
Culture & Engagement: Coordinate site-wide events and activities—including team gatherings, recognition awards, volunteering initiatives, and charity drives—to support a positive workplace culture.
AI Adoption & Process Improvement: Identify opportunities to integrate AI tools and modern software into daily workflows, automating routine tasks and driving continuous process improvement.
Team Collaboration & Support: Work closely with the wider administrative team, providing cross-functional backfill support for the Customer Experience Assistant (such as meeting space coordination and visitor hosting).

What We Are Looking For

As administrative functions evolve, this role requires an individual who can leverage modern technology to streamline routine tasks, allowing a stronger focus on high-impact coordination and site support.

The ideal candidate will demonstrate:

Independent Decision-Making: A proven ability to work autonomously and advance key site initiatives independently, whilst maintaining the professional judgment to seek stakeholder buy-in when required.
Stakeholder & Scope Management: Competence in managing competing priorities across multiple stakeholders, with a proactive approach to adopting new systems and seeking guidance during complex projects.
Tech-Forward Skills: Advanced proficiency in standard office software (specifically Google Workspace tools), alongside a strong interest or practical experience in utilising AI applications to enhance efficiency.
Event & Operations Management: Strong capability in planning and executing structured corporate events, travel schedules, and community initiatives.
Professional Attributes: A methodical problem-solver with exceptional attention to detail, strong organisational savvy, flexibility, and the absolute discretion required to handle confidential information.
Experience: A minimum of 4 years of related administrative experience is preferred. An equivalent combination of education and hands-on, high-level corporate support will be fully considered.

Why Join Us?

You will join a collaborative and professional engineering environment where continuous improvement is highly valued. This position offers an excellent opportunity to influence site culture, pioneer modern administrative processes, and deliver vital support to a dynamic design team. We offer a 1:00 PM finish every Friday.

Your Rewards and Wellbeing

We believe in rewarding your contribution with a comprehensive package designed to support your life both inside and outside of work.

Growth: Bespoke development plans and volunteer time off
Health: Private medical insurance, Employee Assistance Program and vision care
Wealth: Enhanced pension contributions, life assurance, and group income protection
Lifestyle: Electric Vehicle and Cycle to Work schemes, plus 33 days of annual leave

Application Process

At Plexus, we don't look for culture fit, we look for culture add. We value the unique perspectives you bring and review every candidate holistically, balancing professional experience, education and individual journey.

Accessibility and Accommodations

As a Disability Confident employer, we recruit purely on the basis of skills and merit, ensuring an equitable process for everyone. We are committed to providing reasonable accommodations for individuals with disabilities or special requirements. If you require support during the application process, please contact us at [email protected] with your contact information and a description of your needs.

Note: This inbox is dedicated to accommodation requests; please note that application status updates cannot be provided via this address.

Apply Now

Refine Your Search

personal assistant jobs in torphichen

Site Administrative Assistant

255880 (LF) Personal Assistant

Administrator (Rehabilitation Assistant)

Administration Assistant

Personal Assistant / Companion (Part-Time)

Office Manager/Personal Assistant

Personal Assistant LKKC261

255891 (AP) Executive Assistant

Medical Secretary - Biochemistry

Personal Assistant (Kirkintilloch) – GCIL ED BW/RC/2.26

Personal Assistant- GHSS