Junior office administrator Work, Jobs in Welwyn Garden City (with Salaries)

Project Coordinator / Team Administrator
ZHA —London
- Microsoft Powerpoint
- Microsoft Outlook
- IT
Junior People & Office Operations (Maternity Cover)
Adzuna —Fulham
- £32,000 - £35,000 a year
- Full-time
- Hybrid work
- English
- Microsoft Office
- Administrative experience
- Annual leave
- Work from home
Quick apply
Office Junior
NRT GROUP —Chigwell
- £26,437 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
7d
Junior Sales Administrator (FTC)
Arista Networks —London
- Remote
- CRM software
- Customer service
- English
Quick apply
5d
Junior Systems Administrator (Neasden, NW London)
Dazzle: Commercial & Office Cleaning | London —London
- £20,000 a year
- Azure
- Microsoft Office
- SharePoint
- Annual leave
Quick apply
Junior Engineering Administrator (Apprentice)
JLL —London
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Office
4d
Pensions Administrator
Secret Intelligence Service —London
- £40,428 - £43,705 a year
- Part-time
- English
- Maths
- Human resources
- Annual leave
Junior Lettings Administrator
JOHNS&CO —London
- £27,000 - £28,000 a year
- Full-time
- Referral programme
Quick apply
HR Administrator (12mth FTC)
ASCOT GROUP —London
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Microsoft Office
5d
Pensions Administrator
MI5 - The Security Service —London
- £40,428 - £43,705 a year
- Full-time
- English
- Maths
- Presentation skills
- Annual leave
Systems Administrator (Corporate IT)
The Voleon Group —London
- Full-time
- Hybrid work
- Mentoring
- Scripting
- IT
- Referral programme
Junior Engineering Administrator (Apprentice)
NAB-Jones Lang LaSalle Services —London
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Office
Quick apply
4d
Assistant Company Secretary
Starling —London
- Hybrid work
- Financial services
- Communication skills
- Annual leave
- Employee discount
Quick apply
Senior Salesforce Administrator
easyJet —Luton Airport
- Full-time
- Hybrid work
- Salesforce
- Data analysis skills
- Annual leave
Buyer
IAG Loyalty —London
- Full-time
- Merchandising
- Organisational skills
- Communication skills
3d
TechOps Engineer (System Administrator)
Talos Global —London
- Full-time
- Azure
- DevOps
- AWS
- Annual leave
- Employee stock ownership plan
Senior Team Administrator - London
Tractebel —London
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Google Suite
- Annual leave
Pensions Consultant
Government Actuary's Department —London
- £53,539 - £65,335 a year
- Part-time
- Presentation skills
- Communication skills
- Annual leave
- Employee assistance programme
Senior Patient Administrator
Circle Health Group —Harrow
- Up to £27,401.60 a year
- Full-time
- Hospital
- Microsoft Office
- Administrative experience
- Employee discount
- Life insurance
Marketing & Events Manager
Corpay —London
- Full-time
- Hospitality
- Marketing
- Social media management
- Annual leave
3d

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Project Coordinator / Team Administrator

ZHA -
London

Apply Now

Job details

Permanent

Qualifications

Microsoft Powerpoint
Microsoft Outlook
IT
Communication skills

Full job description

Overview

At ZHA, we are seeking a Project Coordinator / Team Administrator to join our London team on a permanent contract. The purpose of the role is to be responsible for providing administrative services and support to junior and senior members of the Project teams.

Main responsibilities

Cluster Director/Directors/Associate Directors:

Diary coordination, arranging internal and external client meetings and site visits (sending outlook invites, preparing travel arrangements)
Provide administrative and co-ordination support to Project Directors and senior staff members within the cluster
Filtering queries, developing a sound understanding of their requirements and responding accordingly
Coordinate travel and all bookings, ensuring authorisation from general management for members of the cluster
Liaising with the accounts departments for the preparation of cost – finance related documents: invoices, fee proposals, contracts, management accounts, etc.
Assist Directors and Associates with expenses

Other areas of responsibility and Cluster support (not exhaustive):

Provide ad hoc administrative and co-ordination support to the Project Architects and relevant teams
Check timesheets & assist with the allocation of project resourcing
Liaise with accounts and other departments on behalf of the cluster and staff
Assist with documentation related to project submissions
Format correspondence & liaise with clients/ consultants
Travel booking for the team including international visas
Assist with project invoicing & staff planning as directed
Assist project leaders updating project related information on workspace
Co-ordinate with the New Business team for new project proposals
Support in arranging documents for the Cluster Management meetings: overview of cluster forecasts costs, invoicing, debtors lists and project resourcing
Set-up meetings, design review events & conference calls. Send invites & prepare documents/ agendas where necessary
Co-ordinate with facilities management for desk moves, stationary & other office management items
Co-ordinate with IT for computer problems, upgrades & queries
Co-ordinate with Reception for meeting room booking, post & couriers
Co-ordinate with People and Talent for new starters, interviews etc.
Organise annual staff appraisals for the cluster
Organise document translations where needed
Assist in keeping the designated studio area tidy & organised
Helping organise refreshments with occasional assistance in preparation for cluster events
Cover other project coordinators’ holidays/sickness

Support of other Project Coordinators across all Clusters:

Acting as a point of contact for questions and queries to the other Project Coordinators
Provide training and guidance as and when needed
Supporting of all Project Coordinators during busy periods

Skills Required

Excellent communication skills both orally and in writing
Excellent inter-personal skills
Good IT skills (Word, Excel, PowerPoint, Outlook)
Ability to prioritise and plan effectively
Highly organised, especially when dealing with a constantly changing environment
Diplomacy, professionalism and tact for a wide variety of situations and personalities

Required experience

Previous experience as a Project Coordinator, studio coordinator or equivalent role.

How to apply

To apply for this role, please complete the online application form and upload your cover letter and CV as part of your submission.

About us

ZHA redefined architecture for the 21st century with a repertoire of projects that have captured imaginations across the globe. Creating buildings uniquely tailored to the communities they serve, ZHA has been awarded the highest honours from professional and academic institutions worldwide. Founded by Dame Zaha, ZHA is one of the world’s most innovative architectural studios—and has been for almost 50 years. These five decades of detailed research are inscribed within ZHA’s buildings which become more spatially inventive, more structurally efficient, more technologically advanced, and more environmentally considerate with each new design. ZHA’s 500 staff in five offices worldwide are currently developing projects in 34 countries across six continents—combining pioneering design solutions with ecologically sound materials and sustainable construction practices to meet the aspirations of each new generation.

Apply Now

Refine Your Search

junior office administrator jobs in welwyn garden city

Project Coordinator / Team Administrator

Junior People & Office Operations (Maternity Cover)

Office Junior

Junior Sales Administrator (FTC)

Junior Systems Administrator (Neasden, NW London)

Junior Engineering Administrator (Apprentice)

Pensions Administrator

Junior Lettings Administrator

HR Administrator (12mth FTC)

Pensions Administrator

Systems Administrator (Corporate IT)

Junior Engineering Administrator (Apprentice)

Assistant Company Secretary

Senior Salesforce Administrator

Buyer

TechOps Engineer (System Administrator)

Senior Team Administrator - London

Pensions Consultant

Senior Patient Administrator

Marketing & Events Manager

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