Administration officer Work, Jobs in Basingstoke, Ham (with Salaries)

Administration Officer
Crowne Plaza Basingstoke —Basingstoke
- £12.71 an hour
- Full-time
- Microsoft Office
- Administrative experience
- QuickBooks
Quick apply
14d
Trainee Compliance Officer
Rosemount Financial Solutions Ltd —Basingstoke
- £26,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
6d
Operational Support Officer
HM Courts and Tribunals Service —Winchester
- £25,582 a year
- Full-time
- Customer service
- Administrative experience
- Presentation skills
- Annual leave
3d
Administration and Finance Officer
Waverley Borough Council —Farnham
- £31,929 a year
- Full-time
- Annual leave
- Employee assistance programme
13d
Operational Support Officer
HM Courts & Tribunal Service —Reading
- £20,001 - £30,000 a year
- Full-time
- Hybrid work
- Customer service
- Administrative experience
- Presentation skills
- Annual leave
- Employee discount
10d
Global Commissioning Support Officer
Hampshire County Council —Winchester
- £40,643 - £45,077 a year
- Temporary
- Hybrid work
- Travel
- Contracts
- SharePoint
13d
Senior Administration Officer
Hampshire County Council —Winchester
- £33,178 - £36,369 a year
- Microsoft Word
- Microsoft Excel
- SharePoint
Parks and Cemeteries Administration Officer
Royal Borough of Windsor and Maidenhead —Maidenhead
- £30,193 - £34,104 a year
- Full-time
- Hybrid work
- Microsoft Office
- Communication skills
- Free parking
- Annual leave
8d
Administration Officer
OneSchool Global United Kingdom —Hindhead
- Full-time
- School
- Referral programme
Admissions Officer
South Thames Colleges Group —Thames Valley
- £33,300 - £38,231 a year
- Computer literacy
- Data entry
- Annual leave
1d
Information Governance Officer
Surrey County Council —Woking
- From £34,660 a year
- Hybrid work
- Customer service
- Microsoft Office
- IT
- Annual leave
- Employee assistance programme
6d
Contract Liaison Officer
Novus Property Solutions Ltd —Basingstoke
- Full-time
- Microsoft Office
- Contracts
- IT
- Employee discount
Quick apply
Contracts Officer
West Berkshire Council —Newbury
- £26,403 - £28,598 a year
- Full-time
- English
- Organisational skills
- Contracts
- Annual leave
- Employee assistance programme
20h
Business Operations Officer
North West Surrey Integrated Services —Woking
- £32,073 - £39,043 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Customer service
- Microsoft Office
- Free parking
- Store discount
Quick apply
1d
Exams Officer & Cover Co ordinator
Perins School —New Alresford
- £27,780 - £30,564 a year
- Full-time
- Administrative experience
- Organisational skills
- In-person
- Free parking
- Health & wellbeing programme
Quick apply
8d
Landscape Enhancement Initiative Project Support Officer
Wiltshire Council —Hungerford
- £31,537 - £33,699 a year
- Temporary
- Hybrid work
- Travel
- Communication skills
Apprentice Trading Standards Officer
Royal Borough of Windsor and Maidenhead —Maidenhead
- £30,193 - £34,104 a year
- Full-time
- Hybrid work
- Communication skills
- Free parking
- Annual leave
Exams Officer
Surrey County Council —Guildford
- £34,660 - £36,943 a year
- English
- Administrative experience
- Maths
- Annual leave
- Language training provided
2d
Facilities and Services Officer
BPP Holdings —Reading
- Part-time
- Customer service
- Microsoft Office
- IT
Fundraising Officer
Friends Of The Elderly —Woking
- £34,500 - £36,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee assistance programme
- Referral programme
6d

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administration officer jobs near basingstoke, ham

Administration Officer

Crowne Plaza Basingstoke
Basingstoke

Quick apply

Job details

Full-time
£12.71 an hour
14 days ago

Qualifications

GCSE
Microsoft Office
Administrative experience
QuickBooks
Organisational skills

Full job description

Job Purpose

The Administrative Officer provides comprehensive administrative and coordination support to the Manager, CEO, and wider department, ensuring smooth day-to-day operations. The role is responsible for maintaining accurate documentation and compliance records, managing calendars and meetings, supporting the CEO's diary and travel, assisting HR with compliance and recruitment administration, supporting operational projects and audits, and handling correspondence and reporting in a timely and professional manner.

Key Responsibilities

Documentation & Records Management

Maintain accurate and up-to-date documentation, ensuring all files, logs, and compliance records are properly managed and accessible.
Organise and maintain admin records, both paper-based and on the relevant system.
Maintain organised filing systems (digital and physical) for operational, safety, and compliance records.
Ensure version control and confidentiality of sensitive documents, restricting access in line with data protection policy.
Regularly audit filing systems and archive or dispose of records in accordance with retention schedules.

Calendar & Meeting Coordination

Oversee calendar management for the Manager and departmental meetings, ensuring efficient scheduling and minimal conflicts.
Update internal databases and keep calendars up to date for SARR Management.
Assist in diary management for the Management team.
Coordinate and manage meetings, including preparing agendas, distributing minutes, and tracking follow-up actions.
Book meeting rooms, arrange video-conferencing facilities, and organise catering or equipment as needed.
Prepare and circulate meeting agendas in advance, liaising with attendees to confirm topics and priorities.
Proactively flag and resolve scheduling conflicts, rearranging appointments where necessary.
Assist in the evaluation of all Management team projects, meetings, and training seminars.

Executive Support to the CEO

Prepare documents to support the CEO as needed.
Maintain incoming and outgoing post for the CEO.
Assist in arranging the CEO's travel, events, and working week planner.
Ensure the CEO has the relevant documents and information ready for meetings.
Undertake any administrative tasks required to support the CEO.

Projects, Compliance & Audits

Support the planning and coordination of operational projects, compliance checks, and audits.
Assist in the preparation of reports, presentations, and data summaries for management.
Track project timelines, action logs, and deliverables, following up with stakeholders on outstanding items.
Maintain audit trails and ensure documentation is inspection-ready for internal and external auditors.
Monitor compliance deadlines (licences, certifications, policy renewals) and flag upcoming expiries in advance.

HR & Compliance Support

Assist HR with external partners (e.g. insurance vendors) and ensure legal compliance, including getting monthly invoices to Finance.
Assist with authorisation of expense forms on a monthly basis.
Assist HR to post job ads on careers pages and process incoming resumes.

Reporting & Communications

Create regular reports and presentations as needed for management.
Prepare reports and presentations for internal and external communications.

Correspondence & Communication

Manage correspondence, ensuring emails and communications are prioritised, responded to promptly, and escalated where appropriate.
Manage the department's telephone and email inbox, addressing queries accordingly.
Act as a point of contact between the Manager, department, and external stakeholders as required.
Draft, proofread, and format letters, memos, and internal announcements on behalf of the Manager.
Follow up with employees on outstanding action items, deadlines, and required documentation from meetings.
Screen and direct incoming calls and visitors, handling enquiries professionally.

Office & Operational Support

Monitor and order office/stationery supplies, liaising with vendors and processing purchase orders as needed.
Manage travel arrangements and itineraries for the Manager and team, including bookings and expense claims.
Process invoices, expense reports, and petty cash records, ensuring accuracy and timely submission.
Support onboarding of new starters, including preparing induction materials and coordinating access/equipment.
Liaise with IT, facilities, and HR on day-to-day operational or administrative issues.
Provide administrative support to Heads of Department as needed.
Undertake ad hoc administrative tasks and special projects as assigned by the Manager.

Pay: £12.71 per hour

Work Location: In person

Quick apply

Refine Your Search

administration officer jobs in basingstoke, ham

Administration Officer

Trainee Compliance Officer

Operational Support Officer

Administration and Finance Officer

Operational Support Officer

Global Commissioning Support Officer

Senior Administration Officer

Parks and Cemeteries Administration Officer

Administration Officer

Admissions Officer

Information Governance Officer

Contract Liaison Officer

Contracts Officer

Business Operations Officer

Exams Officer & Cover Co ordinator

Landscape Enhancement Initiative Project Support Officer

Apprentice Trading Standards Officer

Exams Officer

Facilities and Services Officer

Fundraising Officer

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