Executive support Work, Jobs in Broxburn, Wln (with Salaries)

Operations Co-ordinator
Test Driven Solutions Ltd —Edinburgh
- £28,000 - £35,000 a year
- Full-time
- Hybrid work
- Administrative experience
- Communication skills
- Health & wellbeing programme
- Employee discount
Quick apply
4d
Independent Non-Executive Member - Scottish Courts & Tribunals Service
The Scottish Government —Edinburgh
- £367 a day
7d
Internal Sales & Marketing
RGM Heating Ltd —Dunfermline
- £26,500 - £29,000 a year
- Part-time
- CRM software
- In-person
- Marketing
- Free parking
- Employee discount
Quick apply
13d
Customer Success Executive / Account Manager
Ivanmed Ltd —Edinburgh
- £28,000 - £35,000 a year
- Full-time
- Salesforce
- In-person
- Employee discount
Quick apply
5d
Corporate Services Officer
Lar Property & Estate Management —Dunfermline
- £23,930 - £26,430 a year
- Part-time
- Microsoft Outlook
- Administrative experience
- Continuous improvement
- Free parking
- Bereavement leave
Quick apply
5d
Senior Co-ordinator
Mears Group —Livingston
- Up to £35,000 a year
- Microsoft Word
- Computer literacy
- Leadership
- Employee discount
- Referral programme
Kitchen Administrator - Edinburgh International Conference Centre
Levy —Edinburgh
- £18,000 a year
- Part-time
- Customer service
- Annual leave
- Employee assistance programme
Global Complaints Specialist - Chase UK
JPMorganChase —Edinburgh
- Full-time
- Master's degree
- Conflict management
- AI
Customer Loyalty Executive
Focus Group —Bellshill
- £25,000 a year
- Full-time
- Hybrid work
- Organisational skills
- Phone etiquette
- Communication skills
- Annual leave
Quick apply
Internal Sales Executive
REXEL —Rosyth
- Full-time
- Customer service
- Business development
- Annual leave
- Employee discount
Quick apply
HR Data and Reporting Analyst
The Progeny Group Limited —Edinburgh
- Hybrid work
- Data analysis skills
- Analysis skills
Quick apply
French European Account Executive
Norty Ltd —Livingston
- £28,000 - £30,000 a year
- Full-time
- CRM software
- English
- Travel
- Free parking
- Employee discount
Quick apply
Customer Success Manager (B2B SaaS, Higher Ed)
Gecko —Edinburgh
- University
- Travel
- In-person
- Employee assistance programme
- Employee discount
Administrator - Financial Services - Lanark
Executive Benefit Services (U.K.) Ltd. —Lanark
- £23,000 - £26,000 a year
- Full-time
- Organisational skills
- Financial services
- In-person
- Life insurance
- Sick pay
Quick apply
8d
Business Support Officer
NHS Scotland —Edinburgh
- £34,544 - £43,039 a year
- Hybrid work
- Administrative experience
- Business
- Communication skills
1h
Senior Executive Assistant to the CEO
Blue Energy —Edinburgh
- Full-time
- Microsoft Powerpoint
- Microsoft Outlook
- Research
Senior Product Manager
Companies House —Edinburgh
- £53,540 - £57,250 a year
- Full-time
- Presentation skills
- Agile
- Leadership
- Annual leave
Consulting Associate
Biedrzycki Enterprise Consulting Ltd —Edinburgh
- £3,800 - £4,900 a month
- Full-time
- Writing skills
- Research
- Analysis skills
- Free parking
- Health & wellbeing programme
Quick apply
Cluster HR Executive (Maternity Cover)
Lighthouse Hotel Management —Edinburgh
- £30,000 a year
- Full-time
- Hospitality
- Research
- Hotel
- Employee discount
Quick apply
Operations Supervisor (Transport)
Handicabs (Lothian) Limited trading as HcL —Bathgate
- £19,032 a year
- Weekend availability
- Analysis skills
- Supervising experience
- Driving
- Annual leave
- Sick pay
Quick apply
6d

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Operations Co-ordinator

Test Driven Solutions Ltd
Edinburgh

Quick apply

Job details

Permanent | Full-time
£28,000 - £35,000 a year
4 days ago

Benefits

Casual dress
Health & wellbeing programme
Private dental insurance
Cycle to work scheme
On-site gym
Company pension
Company events
Private medical insurance
Employee discount
Bereavement leave
Referral programme
Sick pay

Qualifications

Document control
Record keeping
Meeting coordination
Client onboarding
Corporate travel itinerary planning
Travel arrangements
Facilities management
Administrative support experience
Information security
Administrative experience
Onboarding coordination
Accommodation booking
ISO 27001
Executive support experience
Events management
Office management
Employee engagement
Document management
Communication skills

Full job description

Position Summary

As we expand our Operations team, we are looking for an organised operations co-ordinator to join our office in Edinburgh. This person will be responsible for ensuring the smooth and efficient day-to-day operation of Test Driven Solutions’ Edinburgh office, covering administrative, client documentation and facilities functions. This role will oversee daily office operations, employee and client onboarding activities, office facilitation and equipment, while providing administrative support to the senior leadership team and CEO.

Company Culture

At Test Driven Solutions, we’re proud of our collaborative and supportive team culture, where colleagues help each other succeed, communication is open and friendly, and everyone’s contribution is valued. As Operations Co-ordinator you’ll play a key part in bringing that culture to life day-to-day in our Edinburgh office, keeping it a welcoming, well-run place the team enjoys coming into.

A close-knit, collaborative team that supports one another
Open, friendly communication across all levels of the business
A well-maintained, welcoming office environment that people enjoy coming into
Regular social events and team activities for the Edinburgh office
Encouragement and support for personal and professional growth

Key Responsibilities

Manage administrative aspects of employee onboarding and off-boarding, including equipment, assets and documentation.
Oversee daily office operations, including supplies, equipment, and facilities management.
Manage vendor relationships.
Maintain an orderly, safe, and welcoming office environment that reflects our collaborative team culture
Coordinate meeting rooms, events, office communications, and travel arrangements.
Plan and organise team social events and employee engagement activities for the Edinburgh office
Oversee physical security systems (access cards, keys, visitor management)
Manage administration of client documentation, including correspondence and onboarding, ensuring accuracy and confidentiality
Maintain accurate records aligned with document control requirements.
Maintain and update ISMS documentation and records, support internal/external ISO 27001 audits, and help ensure office practices (access control, visitor logs, confidentiality) meet information security requirements
Provide diary management and scheduling support for the CEO, including prioritising and coordinating meeting requests
Book and coordinate executive travel arrangements (flights, accommodation, itineraries), including handling changes at short notice
Draft and manage correspondence on behalf of the CEO, exercising discretion with sensitive or confidential material
Act as cover for the Personal Assistant to the CEO during periods of leave, maintaining continuity of diary and administrative support

Qualifications

Proven experience in office management or office co-ordination
Experience with employment documentation
Strong organisational, communication, and multitasking skills
Familiarity with UK employment and administrative practices is an advantage
Experience providing PA/EA support to senior leadership, including diary and travel management, is desirable

Competencies

Strong attention to detail
Process-oriented and proactive
Excellent interpersonal skills
Ability to work independently and collaboratively
Discretion and sound judgement when handling personal, confidential, or commercially sensitive information

Pay: £28,000.00-£35,000.00 per year

Benefits:

Bereavement leave
Casual dress
Company events
Company pension
Cycle to work scheme
Employee discount
Health & wellbeing programme
On-site gym
Private dental insurance
Private medical insurance
Referral programme
Sick pay

Work Location: Hybrid remote in Edinburgh EH3 9QA

Quick apply

Refine Your Search

executive support jobs in broxburn, wln

Operations Co-ordinator

Independent Non-Executive Member - Scottish Courts & Tribunals Service

Internal Sales & Marketing

Customer Success Executive / Account Manager

Corporate Services Officer

Senior Co-ordinator

Kitchen Administrator - Edinburgh International Conference Centre

Global Complaints Specialist - Chase UK

Customer Loyalty Executive

Internal Sales Executive

HR Data and Reporting Analyst

French European Account Executive

Customer Success Manager (B2B SaaS, Higher Ed)

Administrator - Financial Services - Lanark

Business Support Officer

Senior Executive Assistant to the CEO

Senior Product Manager

Consulting Associate

Cluster HR Executive (Maternity Cover)

Operations Supervisor (Transport)

I want to receive the latest job alerts for executive support in broxburn, wln

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