We are seeking an experienced, dynamic and highly motivated Theatre Stores Manager to join the One Lancashire & South Cumbria (One LSC) Procurement and Supply Chain Team, leading the Theatre Stores service at East Lancashire Hospitals NHS Trust (ELHT) .
This is an exciting opportunity for an inspirational leader to manage the delivery of a high-quality, efficient and customer-focused materials management service across our Theatre departments.
As Theatre Stores Manager, you will oversee all aspects of stock and inventory management, ensuring the timely receipt, replenishment, storage and distribution of supplies to meet the demands of busy clinical environments that support the delivery of safe, effective patient care.
You will act as a visible and accessible point of contact for Theatre teams, building strong relationships with clinical and operational colleagues to deliver a responsive and reliable supply chain service.
Through effective leadership and engagement, you will foster a positive team culture focused on continuous improvement, service excellence and achieving departmental objectives.
This role offers an excellent opportunity for a proactive and organised individual with strong leadership, communication and problem-solving skills to make a significant contribution to patient care through the effective management of theatre supplies and inventory services.
Main Duties Summary
The Theatre Stores Manager will lead and coordinate the Theatre Stores team, ensuring the delivery of an efficient, customer-focused materials management and logistics service across Theatre and clinical departments.
The role is responsible for overseeing stock management processes, including ordering, replenishment, receipt, storage and distribution of supplies, ensuring stock availability, compliance with inventory procedures and value for money.
The successful candidate will manage team performance and workload, support staff development, and maintain high standards of customer service through close collaboration with clinical teams, Procurement and Logistics colleagues. They will act as a key point of contact for supply chain matters, resolve queries, monitor expenditure and stock usage, and lead regular reviews to drive service improvement and operational efficiency.
The role requires a proactive and hands-on approach, including maintaining safe and effective store environments, ensuring compliance with Trust policies, financial regulations, health and safety requirements, and supporting the introduction of new systems and processes.
The post holder will also contribute to continuous improvement initiatives, savings programmes and the wider strategic objectives of the Trust and One Lancashire & South Cumbria (One LSC).
One Lancashire and South Cumbria (One LSC) is a unique and ambitious partnership bringing together NHS organisations across the region to
deliver better, more consistent care for our communities.
By working collaboratively across multiple Trusts within the NHS, One LSC is transforming how services are delivered—sharing expertise,
standardising processes, and reducing duplication to create a more efficient and effective healthcare system.
Our vision is simple: to ensure that every patient, regardless of where they live, has access to the same high-quality care, and that every
colleague benefits from a positive, supportive working environment.
Why Join One LSC?
- Collaborative Working: Be part of a forward-thinking partnership that values teamwork across organisational boundaries
- Innovation & Transformation: Help shape large-scale change programmes that are modernising healthcare services
- Professional Development: Access opportunities to grow your skills and career across multiple organisations
- Inclusive Culture: We are committed to building a diverse workforce and creating an environment where everyone feels valued and
supported
- Meaningful Impact: Your work will directly contribute to improving patient care across an entire region
At One LSC, we are creating a culture where innovation thrives, people feel empowered, and continuous improvement is part of everything we do.
Join us and be part of a team that is redefining how healthcare is delivered—together.
MAIN DUTIES:
Manage and coordinate the workload of and motivate a customer facing Materials Management team that provides a professional supply chain and logistics service.
Lead in the provision of a materials managed service, undertaking the day to day ordering activity on behalf of the customer.
Replenishing goods at ward and departmental level using inventory management systems as appropriate.
Receive, check and put away deliveries ordered via materials management service. Ensuring that items are rotated and do not exceed expiry dates, stored in the correct location maintaining a clean and safe working environment.
Ensure general tidiness of store is maintained and reviews of the team members areas are undertaken by the team supervisor.
The position requires physical effort often in confined spaces on a daily basis such as the manual handling of roll cages and unpacking of products on to the store room shelves.
Process and monitor discrepancies ensuring that returns and credits are processed appropriately. Managers should ensure procedures are being followed and undertaken correctly.
Ensuring quarterly reviews with appropriate theatre /department leads have taken place, using system information to illustrate spending patterns identifying products and stock levels.
Assist team members with carrying out quarterly reviews by attending at least two meetings per annum with each team member under supervision.
Act as a ‘Super User’ for Materials Management systems and processes.
Keep all associated paperwork regularly updated in line with code and location changes.
Have a flexible attitude to working hours to meet the needs of the customer.
Assist with the provision of cover to other areas of Materials Management when necessary, ensuring this is adequate in times of leave and sickness.
Ensure compliance with Trust financial instructions and policies.
Other duties as required.
COMMUNICATION
Work closely with other members of the Materials Management, One LSC Team and wider theatre /departmental based Trust colleagues.
Communications will involve providing advice either by face to face and by telephone, within meetings, written, letters, memorandum and e-mail
Resolve customer queries/complaints.
Develop strong working relationships with Trust colleagues.
Build and maintain strong customer and supplier relationships.
TRAINING AND DEVELOPMENT
- Undertake all relevant mandatory training.
- Maintain personal and professional development to meet the changing demands of the job, Participate in appropriate training activities.
ORGANISATIONAL RESPONSIBILITIES
To purchase goods and services, within agreed targets and for specific customer groups and departments.
Develop and maintain a sound knowledge of products.
Assist in value for money studies to contribute to savings targets and regularly report spend/savings activity.
To participate in the development and performance of the Supply Chain/Materials Management Team in accordance with the Trust’s business plan.
Ensure that clinical incidents are reported and dealt with in accordance with the Trust’s procedures, liaise with appropriate staff and keep records maintained.
Advise customers of inabilities to supply and offer alternatives where identified.
Advise customers of slow or non-moving stocks and act appropriately for the benefit of the Trust.
Ensure that a clean and safe working environment is maintained.
Ensure that all duties are carried out in accordance with the Trust’s Health & Safety policy.
Ensure that appropriate records are kept and filed on behalf of customers in accordance with audit procedures.
When required, provide input and assistance in introducing new technology processes across the One LSC in line with departmental strategies
Report ongoing savings achieved in line with departmental procedure.
Provide appropriate cover for the Theatre Stores Manager at the other sites within ELHT
PROFESSIONAL RESPONSIBILITIES
Have a good understanding and awareness of Trust Policies and Procedures.
Ensure compliance with Trust Standing Financial Instructions, EU Legislation and C.I.P.S. code of conduct.
Ensure that team members under supervision are offered job related training, in line with identified training needs and comply with mandatory training and appraisal requirements.
Carry out annual PDR’s and undertake reviews at regular meetings.
Contribute to the development and performance of the Materials Management team by personally participating in training and development activities.
EMPLOYMENT ACTS AND CODES OF PRACTICE
All employees are required to comply with employment legislation and codes of good practice.
Equality and Diversity
We are an Equal Opportunities employer and will do all we can to make sure that job applicants and employees do not receive less favorable treatment because of their age, sex, marital status, faith, race, disability or sexual orientation, or for any other reason that is not justified.
Health and Safety
In accordance with the Health and Safety at Work Act 1974, and other supplementary legislation, all employees are required to follow Trust Health and Safety policies and safe working procedures, take reasonable care to avoid injury during the course of their work, and co-operate with the Trust and others in meeting statutory requirements.
Infection Control
All employees must comply with Prevention and Control of Infection polices and attend any related mandatory training.
Sustainability and Corporate Social Responsibility
The Trust attaches great importance to Sustainability and Corporate Social Responsibility. It is the responsibility of all members of staff to ensure that the Trust’s resources are used efficiently with minimum wastage throughout their daily activities.
Risk Management
Employees are required to report every incident where the health and safety of self or others has been jeopardised (including near misses) and to carry out or participate in investigations into such incidents as required.
Safeguarding
All employees have a responsibility for safeguarding and promoting the welfare of children and adults. Further guidance can be sought from your Line Manager.
Data Protection Act
All members of staff are bound by the requirements of the Data Protection Act 1998.
Rules, Regulations, Policies, Standing Orders and Financial Instructions
All employees are required to comply with the rules, regulations, policies, standing orders and financial instructions of the Trust.
Research and Development Projects
Whenever you decide to undertake a piece of research, either as a Principal Investigator or Local Researcher, or Assistant Researcher, you must comply with the principles of Clinical Governance and the Research Governance Framework.
Development Review
Key performance objectives, development needs and compilation of a Personal Development Plan will be discussed and agreed at Annual Development Review meetings.
Training
Post holders are required to attend any relevant and mandatory training for the post.
Outside Employment / Outside Interests
Any other work or outside interests must not conflict with the duties and responsibilities of your attendance for work as an employee of East Lancashire Hospitals Trust. In accordance with legislation on working time, it is a condition of employment that all staff must inform their line manager before taking up any private practice, work for outside agencies or other employers, other work for this Trust (including bank work) and / or voluntary work. This is to ensure there is no conflict of interest with your NHS duties.
Review of Job Description
This is not intended to be a comprehensive description of the duties of the post. Due to the Trusts commitment to continuous improvement, it is likely that the post will develop over time. These duties will be subject to regular review and any amendments to this job description will be made in consultation and agreement with the post holder
STANDARDS OF CONDUCT
Conduct duties with regard to values underpinning the Trust’s Vision “ to be widely recognised for providing safe, personal and effective care” : -
Values: -
- Respecting the individual
- Putting patients and customers first
- Promoting positive change
- Acting with integrity
- Serving the community
Underpinning the Trust’s vision and values are the following key operating principles that influence the way in which the Trust does business: -
- Understand the world we live in and deal with it
- We are clinically led, and management supported
- Support departments support the front line
- Everything is delivered by and through Divisions
- Compliance with standards and targets are a given.
- They are the things we do to help secure our independence and influence
- Quality is our organising principle – driving quality up and cost down is not mutually exclusive
- We deliver what we say we need to
Post holders are expected to work flexibly within their pay band. They should only be expected to carry our activities for which they are competent. Alternatively, they may carry out the additional duties if they are receiving support or training in order to obtain the recognised level of competence.
The Trust operates a Tobacco Control Policy.
