Site coordinator Work, Jobs in Kings Heath, Wmd (with Salaries)

Rota Co-ordinator
Birmingham SmartCare Federation —Birmingham
- £30,000 a year
- Full-time
- Microsoft Office
- Human resources
- Recruiting
Quick apply
2d
Planner Coordinator
BCA Logistics —Birmingham
- £29,742.37 a year
- Rotating shift
- Computer literacy
- Data entry
- Communication skills
Quick apply
Events Coordinator
Alliance Automotive Group —Birmingham
- CRM software
- Travel
- Communication skills
Quick apply
8d
Receptionist/Office Administrator
Lemoncake Events —Birmingham
- From £27,000 a year
- Full-time
- Microsoft Outlook
- English
- Administrative experience
Quick apply
4d
Operations Support Administrator
Smart Parking —Birmingham
- £26,436.80 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
- Free parking
- Health & wellbeing programme
Quick apply
Operations Coordinator
Prologis —Solihull
- Full-time
- Travel
- Contracts
- AI
- Annual leave
- Employee assistance programme
4d
Activities Co-ordinator
Woodlands Gate Rest Home —Stourbridge
- Up to £13.50 an hour
- Part-time
- In-person
- Communication skills
- Health & wellbeing programme
- Sick pay
Quick apply
2d
Band 3 Hub Coordinator–Ward Based
Birmingham Community Healthcare NHS Foundation Trust —Birmingham
- £25,760 - £27,476 a year
- Full-time
- Rehabilitation centre
4d
Learning & Development Coordinator
Whale Tankers Ltd —Solihull
- Full-time
- Databases
- Administrative experience
- Continuous improvement
4d
Site Setup Coordinator
Balfour Beatty —Birmingham
- Hybrid work
- Microsoft Powerpoint
- Customer service
- First Aid Certification
- Annual leave
13d
Operations & Reception Coordinator
Lickhill Manor Caravan Park —Stourport-on-Severn
- £13.35 an hour
- Weekend availability
- Microsoft Powerpoint
- Microsoft Word
- Accounting
Quick apply
Assistant Mental Health Act Administrator
Options for Care Ltd —Birmingham
- From £24,784.50 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- Administrative experience
- Annual leave
Quick apply
Data Compliance Coordinator
Thermo Fisher Scientific —Birmingham
- Full-time
- Computer literacy
- English
- Quality control
Contracts & Data Coordinator
Community Housing —Kidderminster
- £34,653 a year
- Full-time
- Microsoft Excel
- Customer service
- Data analysis skills
- Free parking
- Store discount
Quick apply
1d
Assistant Facilities Manager
School of Coding —Birmingham
- £33,000 - £38,000 a year
- Full-time
- Travel
- Organisational skills
- Annual leave
- Employee assistance programme
Quick apply
5d
Front of House Office Coordinator
EP Group —Birmingham
- Full-time
- Hospitality
- Front desk
- In-person
Quick apply
Employee Benefits Coordinator
ZF Group —Shirley
- From £32,000 a year
- Full-time
- Hybrid work
- Administrative experience
- Analysis skills
- Continuous improvement
Quick apply
11d
Business Support Officer (Operations)
West Midlands Police —Birmingham
- Full-time
- Hybrid work
2d
PEP: Peer Mentor Co-ordinator
HM Prison & Probation Service —Birmingham
- £20,001 - £40,000 a year
- Part-time
- Hybrid work
- Presentation skills
- Annual leave
- Employee discount
2d
Utilities Coordinator
GreenSquareAccord —Birmingham
- £25,000 - £28,000 a year
- Hybrid work
- Organisational skills
- Communication skills
Quick apply
12d

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Rota Co-ordinator

Birmingham SmartCare Federation
Birmingham

Quick apply

Job details

Full-time
£30,000 a year
2 days ago

Qualifications

Staff recruitment procedures (Human resources)
Meeting coordination
Stakeholder liaison
User account provisioning
Microsoft Office Suite
Complaint handling
Microsoft Office
User account management
Onboarding coordination
IT permissions management
Partnership building
Human resources
Recruiting
Organisational skills
Relationship management
DBS check processing
Communication skills
New starter paperwork completion for onboarding
Time management
Help desk
Identity & access management
Rota coordination

Full job description

Rota Coordinator

Salary: £30,000

Hours: 37.5 hours per week

Reports to: Service Manager / Head of Operations

Job Purpose

To ensure the effective and efficient management of clinical rotas across multiple BSF service sites, supporting service continuity, clinician compliance, and strong working relationships with internal and external stakeholders. This role also includes maintaining HR compliance and user access through the SmartSpace system, proactive communication with clinicians, and managing the onboarding process for new starters.

Key Responsibilities

1. Rota Management

Oversee and coordinate rotas across all BSF service sites, including (but not limited to) Mobile Cytology Service, BHH, GUTC, Enhanced Access, and CVRM.
Monitor cancellations and arrange urgent cover, including sending out shift notifications via text message when necessary.
Maintain awareness of which clinicians regularly work at which sites and on which days.

2. Onboarding, Recruitment & Compliance

Manage the recruitment inbox on a daily basis, responding to queries and processing applications.
Arrange and coordinate interviews for any new roles, prepare interview materials, and act as the first point of contact for applicants.
Arrange induction days for all new starters and ensure they receive relevant training and information.
Onboard GPs and nurses, ensuring all required documentation and compliance checks are completed before commencement of work.
Check HR records regularly to ensure all staff remain fully compliant and up to date with required documentation.
Complete DBS checks for all new applicants.

3. SmartSpace System Management

Manage the SmartSpace dashboard to ensure all HR documents are up to date for every staff member onboarded onto the system.
Provide and manage system access for users in line with role requirements.
Maintain a strong working knowledge of the SmartSpace system to resolve basic issues and support users.

4. Communication & Feedback

Send out communications to clinicians regularly, providing updates on service changes, policies, or rota matters.
Pass on feedback from clinicians to management promptly to support service improvements and address concerns.
Coordinate gaining responses from clinical staff for any complaints received from any provider and send these to the Clinical Lead for sign-off.

5. Service Coordination

Request relevant logins for clinicians based on the service they will be delivering.
Arrange and coordinate meetings with clinicians where necessary.
Keep management informed if there are trends of regular clinicians cancelling shifts.
Provide service and rota updates to management during monthly management meetings.

6. External Liaison & Relationship Management

Liaise directly with external services and third-party providers.
Build and maintain strong working relationships with recruitment agencies, GPs, and other locum clinicians.

7. General Support

Undertake any other ad-hoc administrative tasks as requested to support rota management and service delivery.

Skills and Experience

Essential:

Strong organisational and time management skills.
Excellent communication skills, both written and verbal.
Ability to build and maintain effective working relationships.
Experience with rota or schedule management.
Attention to detail with a focus on accuracy and compliance.
Proficient in Microsoft Office and other relevant administrative systems.

Desirable:

Previous experience in a healthcare, NHS, or clinical staffing environment.
Knowledge of DBS processes and clinician onboarding requirements.
Familiarity with SmartSpace or similar workforce management systems.

Personal Attributes

Proactive and able to work independently.
Flexible and adaptable to changing demands.
Professional and confidential in handling sensitive information.
Strong problem-solving approach to ensure continuity of service.

Pay: £30,000.00 per year

Work Location: In person

Quick apply

Refine Your Search

site coordinator jobs in kings heath, wmd

Rota Co-ordinator

Planner Coordinator

Events Coordinator

Receptionist/Office Administrator

Operations Support Administrator

Operations Coordinator

Activities Co-ordinator

Band 3 Hub Coordinator–Ward Based

Learning & Development Coordinator

Site Setup Coordinator

Operations & Reception Coordinator

Assistant Mental Health Act Administrator

Data Compliance Coordinator

Contracts & Data Coordinator

Assistant Facilities Manager

Front of House Office Coordinator

Employee Benefits Coordinator

Business Support Officer (Operations)

PEP: Peer Mentor Co-ordinator

Utilities Coordinator

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