Senior personal assistant Work, Jobs in Southampton, Eng (with Salaries)

Personal Assistant to the Director
Oaktree Education Services —Southampton
- Up to £28,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Free parking
- Gym membership
Quick apply
Senior Care Assistant
Cera Care —Southampton
- £14.40 - £14.65 an hour
- Weekend availability
- Annual leave
- Employee assistance programme
14d
Duty Manager
New Park Manor Hotel —Brockenhurst
- £34,000 a year
- Night shift
- Hospitality
- Hotel
- Leadership
- Employee discount
Quick apply
Executive Team Assistant
Foot Anstey LLP —Southampton
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Gym membership
Quick apply
Senior Care Assistant Day / Nights
Kensington Health Care Ltd T/as Old Charlton House —Cowes
- £14.35 an hour
- Part-time
- Supervising experience
- IT
- In-person
Quick apply
7d
Live-In Coordinator
Guardian Angel Carers —Eastleigh
- £31,000 a year
- Hybrid work
- Administrative experience
- Bachelor's degree
- Organisational skills
Quick apply
Senior Care Assistant
Christadelphian Care Homes —Bournemouth
- From £15.16 an hour
- Part-time
- Medication administration
- Computer literacy
- In-person
- Sick pay
Quick apply
Senior Care Assistant
Sienna Home Care Ltd —Eastleigh
- £13.60 - £14.60 an hour
- Full-time
- In-person
- Care plans
- Communication skills
Quick apply
Senior Care & Support Assistant
Care South —Bournemouth
- £13.80 an hour
- Call to connect
- Medication administration
- Leadership
- Communication skills
- Paid training
- Employee assistance programme
Quick apply
Senior MSK Clinician
Hampshire and Isle of Wight Healthcare NHS Foundation Trust —Warsash
- £39,959 - £48,117 a year
- Full-time
- Anatomy knowledge
- Organisational skills
- Leadership
7d
Senior Care and Support Assistant
Care South —Ferndown
- £13.80 an hour
- Weekend availability
- Medication administration
- Leadership
- Communication skills
- Paid training
- Employee assistance programme
Quick apply
LEGAL ASSISTANT - FAMILY DEPARTMENT (Administrative)
Scott Bailey LLP —Lymington
- Up to £27,000 a year
- Full-time
- Microsoft Office
- Travel
- Organisational skills
- Free parking
- Annual leave
Quick apply
1d
Audit Assistant Manager
BDO —Southampton
- Full-time
- Supervising experience
PA to Managing Partner & Senior Partner
Ellis Jones Solicitors —Bournemouth
- Full-time
- Microsoft Office
- Organisational skills
- Communication skills
- Gym membership
3d
Assistant Psychologist
Hampshire and Isle of Wight Healthcare NHS Foundation Trust —Fareham
- £32,073 - £39,043 a year
- Part-time
- Doctoral degree
- University
- Bachelor's degree
10d
Senior Healthcare Assistant (Nights)
CornerstoneHealthcare —Waterlooville
- £15.10 an hour
- Overtime
- Nursing home
- Communication skills
- Free parking
- Employee discount
Senior MSK Physiotherapist - Southampton
Hampshire and Isle of Wight Healthcare NHS Foundation Trust —Nursling
- £39,959 - £48,117 a year
- Full-time
- Anatomy knowledge
- Presentation skills
- Organisational skills
7d
Senior Care Assistant - Maternity Cover
Ashbourne Court Care Home —Andover
- £14 an hour
- Weekend availability
- IT
- Communication skills
- Employee discount
Quick apply
Team Leader
The Gables Care Home —Southampton
- £15.15 an hour
- Part-time
- Continuous improvement
- IT
- Care plans
Quick apply
Senior Care Assistant BANK
Ashbourne Court Care Home —Andover
- £13.25 - £14.00 an hour
- Part-time
- IT
- Communication skills
- Employee discount
Quick apply

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senior personal assistant jobs near southampton, eng

Personal Assistant to the Director

Oaktree Education Services
Southampton

Quick apply

Job details

Permanent | Full-time
Up to £28,000 a year

Benefits

Free parking
Gym membership

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Organisational skills
SharePoint
Communication skills
Time management

Full job description

Personal Assistant to the Director

Recruitment Pack

1. Job Description

Reporting to: Director
Location: Flexible / Hybrid (as agreed)
Hours: Full Time

Purpose of the Role:

To provide high-quality, administrative and business support to the Director across multiple businesses. The role is designed to support the Director in maximising effectiveness by assisting with communications, coordinating meetings, tracking actions, maintaining records, and supporting day-to-day operational activities.

Key Responsibilities

· Manage and prioritise the Director's inbox, drafting responses where appropriate.

· Manage the Director's diary, appointments and travel arrangements.

· Attend meetings, prepare agendas, take accurate minutes and distribute them promptly.

· Maintain action trackers and follow up with colleagues to ensure actions are completed.

· Support coordination of communications with staff, clients, schools, partners, and suppliers.

· Assist in preparing reports, presentations, and business documents.

· Maintain organised electronic filing systems.

· Support maintenance of policy registers, review schedules, and version control.

· Assist with maintaining insurance registers, renewal dates, and liaison with brokers.

· Provide administrative support for audits and compliance activities.

· Handle confidential information with discretion and professionalism.

· Support the organisation in ensuring operations align with statutory safeguarding legislation for children.2.

Person Specification

Essential

· Previous experience as an Executive Assistant, Personal Assistant, Office Manager or similar role.

· Strong organisational and time management skills.

· Excellent written and verbal communication skills.

· Experience supporting senior-level diaries and email inboxes.

· Ability to take accurate meeting minutes and produce professional documentation.

· Strong attention to detail.

· Confident using Microsoft 365 (Outlook, Teams, Word, Excel, OneNote and SharePoint).

· Ability to manage multiple priorities and work independently.

· Professional, discreet and trustworthy when handling confidential information.

Desirable

· Experience supporting directors or business owners.

· Experience within education, social care or professional services.

· Experience coordinating policies, compliance or governance.

· Experience managing insurance renewals or supplier administration.

· Familiarity with Microsoft Planner or Microsoft Copilot.

Personal Attributes

· Highly organised and proactive.

· Calm under pressure.

· Strong problem-solving approach.

· Confident communicating with a range of stakeholders.

· Takes ownership and follows tasks through to completion.

· Positive, adaptable and eager to improve processes.

3. Job Specification

Purpose:
To provide executive, administrative support to the Director across multiple businesses, assisting with coordination of communications, meetings, actions, policies, insurance and operational priorities.

Executive Support

· Support management of the Director’s inbox.

· Act as the first point of contact for emails where appropriate, or draft responses for later review and sending.

· Assist with diary management and meeting scheduling.

· Prepare meeting agendas and briefing notes.

· Arrange travel where required.

Meeting Support & Action Tracking

· Attend leadership, operational and partnership meetings.

· Take meeting minutes and record decisions.

· Maintain action logs and assist in tracking progress.

· Follow up outstanding actions and escalate where appropriate.

Business Support

· Provide general administrative support across multiple businesses.

· Assist with coordination of projects and business initiatives.

· Prepare reports, presentations and business documents.

· Maintain organised filing systems.

Policy & Compliance

· Assist in maintaining policy registers and review schedules.

· Support coordination of policy updates and version control.

· Help maintain compliance records and audits preparation.

Insurance Administration

· Maintain an insurance register.

· Assist with tracking renewal dates and liaising with brokers.

· Support storage and organisation of policy documentation.

· Assist with insurance-related administration where required.

Reporting

· Assist in preparing weekly summaries of actions, priorities, risks, and upcoming deadlines where required..

Success Measures

· Effective support provided to the Director in day-to-day operations.

· Meeting minutes and documentation produced in a timely manner.

· Administrative actions and follow-ups supported appropriately.

· Records and documentation kept organised and up to date.

· Director supported in having more time for strategic priorities.

Pay: Up to £28,000.00 per year

Benefits:

Free parking
Gym membership

Work Location: In person

Quick apply

Refine Your Search

senior personal assistant jobs in southampton, eng

Personal Assistant to the Director

Senior Care Assistant

Duty Manager

Executive Team Assistant

Senior Care Assistant Day / Nights

Live-In Coordinator

Senior Care Assistant

Senior Care Assistant

Senior Care & Support Assistant

Senior MSK Clinician

Senior Care and Support Assistant

LEGAL ASSISTANT - FAMILY DEPARTMENT (Administrative)

Audit Assistant Manager

PA to Managing Partner & Senior Partner

Assistant Psychologist

Senior Healthcare Assistant (Nights)

Senior MSK Physiotherapist - Southampton

Senior Care Assistant - Maternity Cover

Team Leader

Senior Care Assistant BANK

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